Associate Manager/Manager, Site Payment Reconciliation and Optimisation

BeOne Medicines USA; Basel; On-site; AUD 120,000 - 180,000; Full time

Job summary

BeOne Medicines USA seeks an Associate Manager / Manager to support the global rollout and optimisation of site payment reconciliation across clinical studies. You will coordinate cross-functional reconciliation activities and drive scalable processes that improve accuracy, transparency and efficiency.

You will work with CBO, Clinical Operations, Digital Clinical Operations, Digital Solutions & Engineering, and payment vendors to enable data integration, automation and AI-enabled improvements.

Qualifications

• Coordinate and drive global site payment reconciliation and optimisation initiatives across studies and regions.
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• Collaborate with Global Clinical Operations study teams and country teams to support reconciliation activities and operational alignment.
• Collaborate with Site Payment, Site Contracts, Site Budget, and Data Hub teams within Clinical Business Operations to improve payment workflows and operational efficiency.
• Establish strong partnerships with Digital Solutions & Engineering and Digital Clinical Operations stakeholders to support system integration, digitisation, automation, and data utilisation initiatives.
• Lead and support change management activities associated with evolving operational processes and technologies.

Responsibilities

• Coordinate and drive assigned global site payment reconciliation and optimisation initiatives.
• Partner closely with Global Clinical Operations study teams and country teams to support reconciliation activities and operational alignment.
• Collaborate with Site Payment, Site Contracts, Site Budget, and Data Hub teams within Clinical Business Operations to improve payment workflows and operational efficiency.
• Establish strong partnerships with Digital Solutions & Engineering and Digital Clinical Operations stakeholders to support system integration, digitisation, automation, and data utilisation initiatives.
• Act as a key business contact for assigned site payment reconciliation activities and operational improvement initiatives.
• Facilitate cross-functional discussions to identify operational gaps, risks, dependencies, and opportunities for scalable process improvements.
• Provide clear progress updates, risks, issues and practical recommendations to managers and stakeholders.

Skills

Cross-Functional Leadership

Data analysis

Process improvement

Stakeholder communication

Project management

Analytical thinking

Tools

Power BI

Smartsheet

AI platforms

Job description

About us

BeOne is a global oncology company that is discovering and developing innovative treatments that are more affordable and accessible to cancer patients worldwide. With a broad portfolio, we are expediting development of our diverse pipeline of novel therapeutics through our internal capabilities and collaborations. We are committed to radically improving access to medicines for far more patients who need them. Our growing global team of more than 10,000 colleagues spans five continents, with administrative offices in Basel, Beijing, and Cambridge, U.S. To learn more about BeOne , please visit www.beonemedicines.com and follow us on LinkedIn and X (formerly known as Twitter).

BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

Job Description

General Description

The Associate Manager / Manager supports global rollout and optimisation of site payment reconciliation across BeOne clinical studies within Clinical Business Operations (CBO).

The role coordinates cross-functional reconciliation activities, identifies improvement opportunities and implements scalable processes that strengthen payment accuracy, transparency and efficiency.

The role works with CBO, Clinical Operations, Digital Clinical Operations, Digital Solutions & Engineering, and payment vendors to support data integration, automation and AI-enabled improvements.

Candidates should understand clinical operations and site payments, analyse data, improve processes, manage assigned work independently and escalation risks appropriately.

The role contributes to workflow redesign, standardisation and continuous improvement.

Essential Functions of the Job

Cross-Functional Leadership & Collaboration

• Coordinate and drive assigned global site payment reconciliation and optimisation initiatives across studies and regions.
• Partner closely with Global Clinical Operations study teams and country teams to support reconciliation activities and operational alignment.
• Collaborate with Site Payment, Site Contracts, Site Budget, and Data Hub teams within Clinical Business Operations to improve payment workflows and operational efficiency.
• Establish strong partnerships with Digital Solutions & Engineering and Digital Clinical Operations stakeholders to support system integration, digitisation, automation, and data utilisation initiatives.
• Act as a key business contact for assigned site payment reconciliation activities and operational improvement initiatives.
• Facilitate cross-functional discussions to identify operational gaps, risks, dependencies, and opportunities for scalable process improvements.
• Provide clear progress updates, risks, issues and practical recommendations to managers and stakeholders.

Strategic Planning & Operational Optimisation

• Support implementation and ongoing operation of a scalable reconciliation framework across assigned studies, countries and sites.
• Analyse data and recommend studies, countries and sites for prioritised reconciliation review in consultation with management.
• Evaluate current operational workflows and identify opportunities for optimisation, standardisation, automation, and digitisation.
• Support development of future-state operational models for site payment management and reconciliation processes.
• Identify and implement agreed improvements to efficiency, payment transparency, compliance and data integrity.
• Lead and support change management activities associated with evolving operational processes and technologies.
• Prepare and maintain activity plans, timelines, trackers, documentation and stakeholder communications for assigned initiatives.
• Track milestones, deliverables and risks; escalated delays or resource constraints promptly.

Data, Systems & Innovation

• Lead and contribute to ongoing SPR tool enhancements, including business requirements, functional improvements, testing and implementation with cross-functional teams.
• Collaborate with business and technical teams on data mapping, integration, data quality validation and reconciliation logic to improve system accuracy and reliability.
• Review and analyse reconciliation results to identify payment discrepancies, data issues, emerging risks and opportunities for process and system improvements.
• Develop and enhance dashboards, reporting and automation solutions using Power BI, Smartsheet, AI platforms and other digital tools to improve efficiency and oversight.
• Explore and test practical uses of AI agents and digital tools to improve reconciliation processes.

Quality, Compliance & Risk Management

• Perform assigned reconciliation activities in accordance with applicable company policies, SOPs and regulatory requirements.
• Identify payment and data quality risks, investigate root causes and propose corrective ac