Assistant

Partners Group; Baar; Vor Ort; CHF 70’000 - 100’000; Vollzeit

Zusammenfassung

A leading global financial institution in Zug is seeking a full-time Senior Assistant to support the Private Infrastructure Europe team. This role encompasses various administrative functions including calendar management, travel coordination, and communication with senior management. The ideal candidate will have substantial experience in administrative support, preferably in corporate settings, and demonstrate exceptional organizational skills. This position offers a dynamic work environment with opportunities for career growth and professional development.

Leistungen

Competitive compensation package including performance-based bonus

Lunch allowance

25 vacation days

One-month paid sabbatical after five years

Qualifikationen

• 5 years of administrative support in corporate environments.
• Degree or certification relevant to the role.
• Proficient in MS Office and capable of learning new software quickly.

Aufgaben

• Manage calendars, meetings, and travel logistics.
• Handle expense reports and invoice reviews.
• Support HR recruitment and event coordination.

Kenntnisse

Organizational Skills

Time Management

Verbal Communication

Written Communication

Attention to Detail

Proficiency in MS Office Suite

Ausbildung

Relevant degree or qualified certifications

Jobbeschreibung

What it's about

We are seeking a full time Senior Assistant to provide essential support to the Partners Group Private Infrastructure Europe team. This position will play a crucial role in ensuring the efficient operation of the team.

Responsibilities:

• Calendar management of internal and external meetings, conferences, and calls
• Coordinate international and domestic travel bookings, using Concur and with external agency, prepare itinerary and logistics in Outlook including Visa application
• Process expense reports using Concur
• Maintain and update internal data and contact information in Outlook and internal database (DealCloud)
• Review invoices for advisors and obtain the payment process with PO (Purchase Orders)
• Assist with event and conference coordination, booking catering and restaurant reservations, as needed
• Assist with booking interviews for the team and co-ordinate candidate management with HR Recruitment
• Answer phones, screen and route callers, handle inquiries, and provide back up to other administrative assistants
• Coordinate and attend Investment committees and Business Unit meetings including preparation of the agenda

What we expect

• 5 year of administrative support experience working in a professional environment for a medium to large corporate entity, including support for executive and upper-level management or 5* star hotel management experiences
• Relevant degree/ qualified certifications or with experience
• Proficient in MS Office Suite, and demonstrated ability to quickly pick up new software and systems
• Ability to work proactively, handle a large number of tasks while meeting deadlines, and perform well under pressure
• Professional attitude with a friendly, outgoing demeanor to support client-facing department; enthusiastic team player contributing to a strong administrative support team
• Organized with high attention to detail; ability to multi-task, prioritize, and manage time effectively
• Excellent written and verbal communication skills Ability to maintain confidentiality and handle sensitive information with discretion

What we offer

Partners Group is a global financial institution that retains the culture, pace and agility of a start-up. As a growing firm, we are committed to attracting, developing and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded.

We offer a fantastic opportunity for you to grow:

• Professional, international working environment
• Challenging, rewarding career within a growing company
• Collaborative environment, with on-the-job training and mentorship opportunities
• Competitive compensation package, including performance based annual bonus
• Lunch allowance
• 25 vacation days
• One-month fully paid sabbatical after every five years of employment

www.partnersgroup.com

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