Aircraft Sales Contract Administrator

Myjob; Altdorf (UR); On-site; CHF 54,000 - 64,000; Full time

Benefits offered by this job

11 paid holidays a year

15 days of paid vacation time

6 days paid sick/personal time

401(k) retirement plan matching up to

Life and long-term disability coverage

Tuition assistance

Job summary

Pilatus is seeking an Aircraft Sales Contract Administrator to support aircraft sales operations in Sarasota, FL. You will coordinate contracts, funding, documentation, and delivery activities while engaging customers and coordinating with internal teams.

Ideal candidates have a Bachelor's degree in Business or Aviation Management and 3–5 years of experience in aviation sales operations or contract administration, with proficiency in MS Office and CRM systems.

Qualifications

• Experience supporting complex aircraft transactions and contract administration.
• Strong organizational and communication skills with deadlines.
• Willingness to travel for training and customer visits.

Responsibilities

• Prepare and manage aircraft sales contracts and related documents.
• Coordinate funding activities, escrow, invoices, and payments.
• Track milestones, delivery coordination, and post-delivery actions.
• Interact with customers, OEMs, escrow companies, and internal teams.
• Support customer visits, demonstrations, and sales events.
• Prepare proposals, pricing summaries, and sales presentations.
• Manage confidential information with accuracy and discretion.
• Assist with additional sales operations and admin tasks.

Skills

Complex transactions experience

Customer engagement

Documentation coordination

Multitasking

Attention to detail

Travel readiness

Organizational skills

Education

Bachelor degree in Business, Aviation Management, or related field

Tools

Microsoft Office

CRM systems

Transaction tracking software

Job description

Take-off with Pilatus! We are seeking an Aircraft Sales Contract Administrator to support aircraft sales operations in Sarasota, FL. Responsibility for coordinating contractual, financial, and operational activities associated with complex aircraft transactions while supporting customer engagement, sales operations, and delivery coordination throughout the sales process. This position supports the southeast aircraft sales team and provides exposure to customer engagement, aircraft demonstrations, transaction coordination, and aircraft delivery activities within the business aviation industry

What you do

• Preparation and management of aircraft sales contracts, transaction documentation, purchase agreements, bills of sale, and registration records
• Coordination of aircraft transaction funding activities, escrow documentation, customer invoices, deposit requests, and payment processing with internal and external stakeholders
• Tracking of aircraft sales milestones including aircraft specifications, documentation deadlines, delivery coordination, and post-delivery activities
• Direct interaction with customers, OEM representatives, escrow companies, and internal departments throughout aircraft transaction and delivery activities
• Support of customer visits, aircraft demonstrations, specification sessions, factory tours, airshows, and other customer-facing sales events
• Preparation of proposals, pricing summaries, sales presentations, and supporting documentation for aircraft sales representatives
• Management of confidential customer, financial, and contractual information with a high degree of accuracy and professionalism
• Support of additional sales operations and administrative activities as assigned

What you bring

• Bachelor degree in Business, Aviation Management, or related field preferred; pilot experience or aviation certifications considered a plus
• Minimum 3-5 years of experience supporting complex transactions, contract administration, aviation sales operations, corporate aviation, or other high-value customer environments preferred
• Experience supporting aircraft owners, operators, corporate flight departments, senior executives, or external business partners preferred
• Proficiency with Microsoft Office applications, CRM systems, financial documentation, and transaction tracking processes
• Strong organizational, communication, and multitasking skills with the ability to manage multiple priorities and deadlines in a fast-paced environment
• High attention to detail, professionalism, discretion with confidential information, customer service mindset, and flexibility for occasional travel, evening, or weekend support activities
• Willingness to travel for training activities, including extended training periods at company locations in Westminster, MD, Rock Hill, SC and Chamblee, GA

What we offer

• 11 paid holidays a year, plus 15 days of paid vacation time, and 6 days of paid sick/personal time to start with an increase to 20 days of paid vacation time after 5 years with Pilatus
• 90% of medical, dental, and vision premiums paid for single coverage and 80% for family coverage, averaging $9, 600 annually
• Monthly health savings account (HSA) contributions totaling $2, 250 for single coverage and $3, 000 for family coverage annually
• 401(k) retirement plan matching up to 6%
• Life and long-term disability insurance premiums paid in full
• Tuition assistance available annually after the first year
• The salary range is $65, 000 - $78, 000 per year depending on experience. Pay rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data
• Become part of the Pilatus family