Administrative Assistant - Entertainment Division

WizeHire, Inc; Schweiz; Remote; CHF 30’000 - 80’000; Teilzeit

Zusammenfassung

A prominent law firm in the entertainment industry is seeking a proactive Admin Assistant to support its attorneys. This role involves drafting legal documents, organizing client files, and communicating with clients, all within a creative and dynamic environment. Ideal candidates should possess strong organizational and communication skills, along with a passion for the entertainment industry. Competitive compensation ranging from $700 to $1,300 monthly is offered.

Qualifikationen

• Legal experience preferred but not required.
• Prior experience as a Legal Assistant or Administrative Assistant preferred.
• Proficiency with Microsoft Office Suite and case/document management software.

Aufgaben

• Draft and edit entertainment-related legal documents.
• Maintain organized client and project files.
• Monitor release dates across all clients.

Kenntnisse

Organizational skills

Written communication

Verbal communication

Attention to detail

Tools

Microsoft Office Suite

Monday.com

Dropbox

Clio

Jobbeschreibung

The Hachar Law Group • Remote

Posted 2 days ago

Description

The Hachar Law Group’s Entertainment Division represents clients across film, television, music, digital media, and other creative industries. We are seeking a proactive and detail-oriented Admin Assistant to support our entertainment attorneys in providing exceptional legal services to industry professionals. This role is ideal for a candidate passionate about the entertainment industry, with strong organizational skills and a commitment to client service.

Responsibilities

• Draft, edit, and format entertainment-related legal documents for attorney review and approval.
• Maintain organized client and project files.
• Follow up with correspondence pertaining to existing matters via email with clients when needed.
• Take notes during all internal Entertainment Team meetings and send an internal recap of next steps.
• Support in the upkeep of internal workflow platforms such as Monday.com, Dropbox, Clio, etc.
• Support attorneys in negotiations by preparing summaries and comparison charts of deal terms.
• File and track intellectual property registrations, copyright notices, and trademark applications.
• Monitor release dates across all clients to make sure no deadline is missed or delayed.
• Ensure the confidentiality of sensitive business and creative information.
• Assist with research on entertainment law trends, industry standards, and guild regulations.
• Support firm-wide initiatives, events, and client relations within the entertainment sector.

Qualifications

• Legal experience preferred but not required.
• Prior experience as a Legal Assistant, Administrative Assistant, or in a dual-role position preferred.
• Familiarity with project management platforms (e.g., Google, Remind App, Monday.com, Clio, or similar legal software).
• Ability to work with discretion, confidentiality, and attention to legal detail.
• Basic Knowledge of document formatting.
• Strong organizational skills with the ability to prioritize multiple tasks under tight deadlines.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and case/document management software.
• Professional demeanor and client-service mindset.

Compensation

$700 - $1,300 monthly

About The Hachar Law Group

At The Hachar Law Group, we offer powerhouse representation for creatives, entrepreneurs, and entertainment professionals navigating the legal complexities of the entertainment industry. With deep industry insight and a results-driven mindset, our firm has closed multimillion-dollar deals and settlements and provides comprehensive counsel across all facets of entertainment law, including contract negotiation, intellectual property, catalog sales, brand protection, and rights management.

Our Entertainment arm represents music’s leading artists, producers, engineers, songwriters, and more, whose acknowledgments range from GRAMMY to Billboard awards in various professional capacities.

Fostering a culture of “do what you love,” our professionals excel in their respective fields to deliver quality service and produce results for the firm’s clients, using a team-oriented approach to their representation.