Administrative Assistant

Institut auf dem Rosenberg; Sankt Gallen; Vor Ort; CHF 50’000 - 65’000; Vollzeit

Zusammenfassung

Institut auf dem Rosenberg seeks a detail-oriented Academic Administrative Assistant to support its dynamic academic department. The role includes providing administrative assistance and event coordination, contributing to the educational journey of diverse students. Ideal candidates should possess a relevant Bachelor’s degree and strong organizational skills.

Leistungen

Attractive remuneration package

Collaborative colleagues committed to excellence

Access to outstanding facilities

Entrepreneurial working atmosphere

Qualifikationen

• Strong IT skills with proficiency in office productivity software.
• Previous administrative experience in a dynamic office.
• Ability to maintain confidentiality and handle sensitive information.

Aufgaben

• Provide administrative support to departments.
• Assist in coordination of events and meetings.
• Maintain accurate records and databases.

Kenntnisse

Organizational Skills

Attention to Detail

Interpersonal Skills

Communication Skills

Ausbildung

Bachelor's degree in relevant field

Tools

Google Workspace

Microsoft Office Suite

Jobbeschreibung

We are seeking a highly organized and detail-oriented individual as an Academic Administrative Assistant to join the world’s leading boarding school, Institut auf dem Rosenberg. As an Academic Administrative Assistant, you will play a vital role in supporting the smooth operation of our academic department and providing administrative assistance to the Head of Academic Faculty and Academic Artisans. This is an exciting opportunity to contribute to the educational journey of students from diverse backgrounds and cultures.

Responsibilities

• Provide administrative support to departments, including managing schedules, coordinating meetings, and maintaining accurate records.
• Assist in the coordination and execution of events such as workshops, conferences, and internal meetings.
• Collaborate with team members to prepare materials including presentations, handouts, and documents.
• Assist in the creation and maintenance of databases, records, and internal systems.
• Respond to inquiries from clients, partners, or colleagues, providing timely and accurate information.
• Support application and onboarding processes by assisting with document review, organizing meetings, and maintaining records.
• Coordinate with other administrative staff to ensure efficient communication and workflow across teams.
• Assist in the preparation and distribution of reports, summaries, and official communications.
• Perform general office tasks, such as filing, copying, and organizing documents.
• Coordinate purchasing of office and operational materials.

Requirements – Ideal candidates will have

• Bachelor’s degree in a relevant field (e.g. Administration, Business, or similar).
• Previous administrative experience in a dynamic office or service-oriented environment.
• Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities simultaneously.
• Experience organizing events and managing small projects.
• Excellent attention to detail and accuracy in maintaining records and documentation.
• Strong IT skills, proficiency in using office productivity software such as Google Workspace or Microsoft Office Suite, and a high aptitude for learning new systems.
• Impeccable English and strong interpersonal and communication skills, with the ability to interact effectively with people from diverse backgrounds.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Knowledge of international environments and procedures is an asset.
• Readiness to thrive in a collaborative and entrepreneurial environment.
• Dedication to the ongoing development and excellence of Institut auf dem Rosenberg and a commitment to the school’s values and ethos.

The School

Institut auf dem Rosenberg is a prestigious and leading independent boarding school for students aged 4-19 years, offering an international education to pupils from all over the world. We have pioneered ways to educate children and young adults according to their individual abilities, talents and goals for the past 130 years.

Our value-based philosophy is to educate students in preparation for the challenges of the 21st Century. The school offers International GCSEs and A-Levels, US High School Diploma with Advanced Placement examinations as well as the IB Diploma.

The school also operates a one-of-a-kind Talent & Enrichment programme offering an abundance of co-curricular and sports programmes as well as the world’s first school-owned Creative Lab, a learning and experimentation environment.

Important links:

https://instrosenberg.ch/

The Rosenberg AI Charter

The Blue Nomad - A Floating Habitat

The Rosenberg Space Habitat

Rosenberg Talent & Enrichment Programmes

We Offer:

• a rare opportunity to work in a highly successful, entrepreneurial and internationally renowned school.
• a truly international environment with outstanding facilities.
• collaborative colleagues committed to excellence.
• an entrepreneurial working atmosphere, dedicated to ensuring every student can follow an individual development plan IDP to maximise their potential.
• attractive remuneration package.

To Apply

Candidates should supply a CV, letter of application detailing clearly their suitability for the post, and contact details of three referees. Send to [e-mail], stating “Administrative Assistant" in the subject-line.

Early applications are encouraged, and the school reserves the right to appoint before the deadline for applications. Initial interviews will be conducted online. Any offer of appointment will be subject to child-protection screening, including reference checks with previous employers and clearance from the Disclosure and Barring Service (previously known as CRB) or an equivalent authority. Applicants must already possess the legal right to work in Switzerland, which includes holding a valid work permit or Swiss/EU citizenship that permits employment within the country.

Note: This job description outlines the general nature and key responsibilities of the role. It is subject to periodic review and amendment to meet the changing demands of the school.