Jobs in Greater Sudbury, Canada

Willkie Farr & Gallagher LLP is looking for a Legal Text Editor to support the Word Processing department. Willkie is an elite international law firm of approximately 1,200 lawyers located in 15 offices in six countries.

The Legal Text Editor will work the weekend shift to perform basic and advanced word processing functions on current software utilized by the firm including Word, Excel, iManage, Jigsaw, EDGAR, Visio, Adobe, DocX Tools, Litera and any additional software the Firm utilizes. Standard working hours will be Saturday and Sunday 5 p.m. EST to 5 a.m. EST. The ideal candidate will have experience editing legal documents and law firm experience.

At Willkie, we believe great people are the key to our success. We are offering a highly competitive compensation package with exceptional benefits. If you are looking to work in a friendly, collaborative environment that affords unique opportunities to expand your professional development, this role is for you.

• Read and interpret instructions for each document to be worked on.
• Perform extensive formatting and editing of word processing documents, including advanced features such as Workshare, Table of Authorities, Table of Contents, etc.
• Create, edit, revise and print documents on the Word Processing system, including labels, backs, fax forms, messenger request forms and all other forms on the system.
• Convert documents from other software into the version we are currently utilizing.
• Perform technical functions including unzipping and zipping files, converting files, importing files onto the systems, retrieving documents from Microsoft Office Applications, iManage, Jigsaw, EDGAR and other related software documents, etc.
• Proofread work for quality and correct formatting.
• Arrange for return of work to attorney.
• Transcribe tapes and digital/visual files.
• Assist with scanning and faxing of documents as necessary.
• Follow intake desk procedures including tracking of jobs, keeping workflow moving, discussing details of jobs with attorneys, interacting with Proofreading, and delivering work to attorneys accurately and promptly.
• Cover the intake desk as needed, including Center phones, reception line, negotiating deadlines with attorneys, monitoring workflow, distributing work to operators, tracking jobs in Center email inbox, communicating with other shifts, sending shift report.
• Prepare packages for external delivery.
• Perform other duties as assigned.

• Bachelor’s degree with high academic standing preferred.
• Legal document editing experience required.
• Advanced experience with Microsoft Word functions, such as TOC, TOA, Cross-referencing, Glossary, Indexing, Bookmarks, Track Changes, Tables, Drawing, Auto-Correct features, and Styles required.
• Extensive experience with converting large, complex legal documents using legal applications such as DocX Tools, Litera, TOA creation software and OCR conversion software such as Omnipage, Innova, etc.
• Willingness to serve as backup for the intake desk required.
• Experience creating, editing and troubleshooting PowerPoint and Excel documents, including advanced functions such as embedded pictures and tables, templates, and reformatting required.
• Extensive knowledge of Windows Operating System, iManage, Jigsaw, Edgar and other related software.
• Familiarity with Visio is preferred.
• Competence in creating and editing financial tables quickly and accurately.
• Knowledge of Acrobat, including redacting, conversions, PDF binders, graphics and picture manipulation, including resizing, copying, and pasting functions required.
• Familiarization with basic graphics and picture manipulation, including resizing, copying, and pasting functions.
• Familiarization with OCR conversion software.
• Excellent communication, interpersonal and teamwork skills.
• Knowledge of general office procedure and practice.
• Ability to work well under pressure.
• Excellent organizational skills, including the ability to prioritize.

• Ability to sit at a desk most of the working day.
• Needs manual dexterity, speed and accuracy in handling office equipment.
• Ability to work efficiently and accurately in an atmosphere of frequent interruption.
• Ability to work in close proximity to other individuals.
• Ability to carry light to moderate objects, e.g., files, small objects and supplies a short distance.

• Hourly
• Remote

USD $35.00 - USD $40.00 /Yr.

The salary range for this role represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to the candidate’s relevant experience, qualifications and location. Willkie offers a comprehensive suite of benefit programs to all eligible employees. This position is a part-time hourly role and benefits eligibility will be more limited. Candidates should direct questions about benefits to the hiring manager for clarification as needed.

Willkie Farr & Gallagher is an Equal Opportunity employer. We do not discriminate based upon actual or perceived: race (including hair texture, protective hairstyles and other traits associated with race), color, age, religious creed, citizenship, citizenship status and alienage, nationality, national origin or ancestry, ethnicity or creed, disability, genetic information or medical condition, reproductive health decision making, pregnancy or maternity, paternity, marital or civil partnership status, caregiver status, gender (including gender identity, expression, nonconformity, gender reassignment or status as a transgender individual), sex, sexual orientation or preference, veteran or military status, height, weight, any other characteristic protected by law or any combination thereof. We are committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let the hiring manager know.

Pursuant to the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO) and the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records.