Workplace Manager

Procare Solutions; Quinte West; On-site; CAD 100,000 - 116,000; Full time

Benefits offered by this job

Medical benefits

401k with match

Vacation & holidays

Job summary

Procare Solutions seeks a Workplace Manager to run the Denver, CO office, ensuring a safe, efficient, and welcoming environment. You will own day-to-day operations, manage vendors, and coordinate with HR, IT, and Finance to keep processes running smoothly.

You will drive the employee experience from onboarding logistics to events, foster a strong culture, and lead safety and space planning initiatives in a fast-paced setting.

Qualifications

• Bachelor’s degree in Business or a related field preferred.
• 3+ years’ workplace management or related experience.
• Proficiency with MS Office and other business applications.

Responsibilities

• Own the end-to-end office experience, building a strong workplace culture.
• Serve as the single point of contact for all office maintenance needs.
• Coordinate with vendors to ensure timely, quality service delivery.
• Oversee lease administration and liaise with landlords and property management.
• Manage visitors, access badges, and office security procedures.
• Lead the safety committee and maintain the emergency action plan.
• Manage office communications and reconcile expenses and budget.
• Plan and execute office events and manage space planning.

Skills

Customer experience

Detail-oriented

Organization

Communication

Confidentiality

MS Office

Education

Bachelor's degree in Business or related field

Tools

MS Office

Job description

About Procare

For over 30 years, Procare Solutions has been dedicated to empowering early childhood educators by providing products and services that enable them to focus on the care, safety and education of children. We recognize the responsibility that comes with nurturing and educating children, which is why our child care management solutions are designed to automate business processes, help ensure safety and compliance, communicate with families and provide educational resources and training to help teachers and children thrive.

Over 40,000 satisfied customers have chosen Procare Solutions as their trusted partner in providing exceptional care for young minds.

A Little About the Role

As a Workplace Manager for our Denver, CO office, you will serve as the operational backbone of our workplace, ensuring it runs smoothly, safely, and efficiently every day. You will own day-to-day office operations, from reconciling expenses and coordinating vendors to leading safety compliance and managing space planning, while partnering closely with HR, IT, and Finance to keep things running
seamlessly. This role requires balancing competing priorities in a fast-paced environment, solving problems that range from facilities issues to event logistics, often with limited lead time. Beyond operations, you will own the end-to-end office experience which includes creating a workplace that employees genuinely want to come into, one that reflects our culture and makes people feel welcomed,
supported, and connected. You will also shape the employee experience, from badge access and onboarding logistics to organizing company events and traditions that build culture and connection. Ultimately, your contributions ensure the office functions efficiently, remains a safe and welcoming environment, and reflects well on the organization as a whole.

What you’ll do:

• Own the end-to-end office experience, championing initiatives that build community, connection, and a strong workplace culture
• Serve as the single point of contact for all office maintenance needs
• Coordinate with office-related vendors to ensure timely, quality service delivery
• Coordinate lease administration and serve as the primary liaison with landlords and property management on building-related matters
• Manage and oversee all visitors entering the office space, ensuring a welcoming and secure experience
• Lead the office safety committee, including organizing meeting minutes and maintaining the emergency action plan
• Administer the activation and deactivation of employee office badges and access credentials
• Serve as the primary point of contact for all office-related communications
• Verify and reconcile all office-related expenses, ensuring accuracy and compliance with company policies
• Track and manage the office budget, including reporting and expense oversight
• Develop office policies and procedures, identifying opportunities for continuous improvement
• Process and review office-related change requests and construction projects
• Participate in and help manage the planning and execution of an office relocation
• Order and maintain inventory of office supplies to ensure adequate stock levels
• Manage incoming and outgoing mail, packages, and courier services
• Maintain a clean, organized, and professional office environment
• Manage seating chart assignments and space planning to optimize the office layout
• Manage employee parking and public transportation pass programs
• Partner with Human Resources to address employee questions and inquiries
• Partner with IT to coordinate conference room audio/visual setup and troubleshooting
• Coordinate and execute office and company events, managing logistics from planning through completion
• Organize and coordinate office lunches and catering needs
• Participate in the company’s annual ESG (Environmental, Social, and Governance) reporting requirements

Our ideal candidate will have:

• Exceptional customer experience
• Detail-oriented with a high level of accuracy
• Strong organizational and time-management skills
• Ability to build and maintain positive relationships across all levels of the organization
• Strong written and verbal communication skills
• Ability to maintain confidentiality of sensitive information
• Bachelor’s degree in Business or a related field preferred
• 3+ years’ of workplace management or related experience
• Knowledge and understanding of office construction and project coordination
• Proficiency with MS Office and other relevant business applications

Physical Requirements:

• This position works most of the time in a fixed office location and may involve sitting and/or standing for prolonged periods
• Frequently required to communicate verbally and in writing (mostly email) with customers, prospects, and other employees
• Use of computer, telephone, and other office equipment for the greater part of the workday
• Occasional travel may be required for this position

Why Procare?

• Excellent comprehensive benefits packages including: medical, dental, & vision plans
• HSA option with employer contributions
• Vacation time, holidays, sick days, volunteer & personal days
• 401K Plan with employer match and immediate vesting
• Employee Stock Purchase Plan
• Employee Discount Program
• Medical, Dependent Care, and Transportation FSA Plans
• Company paid Short and Long-Term disability and Life Insurance
• RTD EcoPass for all Denver employees
• Tuition Reimbursement and continued Professional Development
• Fast paced, high energy workplace environment in prime downtown location
• Regular company provided meals

Salary

$72,300 - $83,800/year DOE

Location

This position is based in our Denver, CO office. Candidates must be willing and able to work in office 5 days a week.