Workplace Experience Lead

FP Inc.; Vancouver; On-site; CAD 29,000 - 34,000; Part time

Benefits offered by this job

Slack

Job summary

FP Inc. is seeking a Workplace Experience Lead to foster an in-office employee experience in Vancouver, BC. The role focuses on coordinating events, managing supplies, and maintaining facilities to support a welcoming work environment.

The successful candidate will have 2-3 years of relevant experience, strong organizational and communication skills, and the ability to work with vendors and budgets. This is an on-site 12-month engagement in Downtown Vancouver.

Qualifications

• Recent graduate in business administration or management, or equivalent experience.
• 2-3 years in employee/customer support, office management, or event coordination.
• Comfortable managing vendor relationships and budgets.
• Strong interpersonal and organizational skills.
• Ability to multitask and meet deadlines.

Responsibilities

• Coordinate and execute local team-building events and activations.
• Order and manage office supplies and groceries.
• Maintain office facilities and coordinate repairs promptly.
• Support local execution of AI Group initiatives, onboarding, recruitment events, and hosted in-office ecosystem initiatives.
• Draft and manage internal communications to drive information flow.
• Manage office tidiness and organization systems.
• Identify and implement operational improvements.

Skills

Interpersonal skills

Organizational skills

Time management

Multitasking

Prioritization

Vendor management

Budget management

Event coordination

Communication skills

Education

Recent graduate in business administration / management

Tools

Slack

Job description

JOB DESCRIPTION

Location: On-site | Vancouver, BC, Canada

Duration: 12 months

Our client, a leading financial institution in Downtown Toronto, is looking for a Workplace Experience Lead to Foster the in-office employee experience by maintaining a welcoming environment and providing exceptional employee support. The successful candidate will have the opportunity to work with one of the Top 5 Banks in Canada.

Typical Day in role:

• Coordinate and execute local team-building events and activations, managing vendor relationships and event budgets;
• Order and manage office supplies and groceries to anticipate office requirements proactively;
• Maintain office facilities, including coordinating repairs and maintenance promptly by submitting tickets or liaising with building management when issues arise;
• Support local execution of AI Group-wide initiatives, such as local employee onboarding, recruitment events, and hosted in-office ecosystem initiatives, partnering with AI Group Events & cross-functional teams, as needed.
• Draft and manage effective internal communications to drive effective flow of information across the team;
• Manage office tidiness and organization systems, ensuring a professional work environment;
• Identify and implement operational improvements to streamline office processes.

Must-Have Skills:

• Recent graduate in business administration, business management, or relevant experience;
• 2-3 years of relevant employee/customer support, office management, or event coordination experience;
• Keen interest in logistics, event coordination, office management, and administration;
• Comfortable managing vendor relationships and budgets;
• Strong interpersonal relationship skills;
• Ability to work efficiently and accurately with minimal supervision;
• Excellent organizational and time management skills;
• Ability to multitask and prioritize workload to meet deadlines.

Nice-To-Have Skills:

• Slack

Soft Skills Required:

• Strong communication, relationship-building

FP Inc. is committed to creating an inclusive environment where all team members and clients feel like they belong. In accordance with the requirements set out in the Employment Standards Act, FP Inc. hereby declares that AI is utilized in the screening process for this position. The hourly compensation range for this role is C$21 - C$25. We seek applicants with a wide range of abilities, and we provide an accessible candidate experience. We advocate for you and welcome anyone regardless of race, colour, religion, national origin, sex, physical or mental disability, or age.