Workforce Analyst

Irving Oil Ltd.; Saint John; On-site; CAD 62,000 - 77,000; Full time

Benefits offered by this job

Annual bonus

Pension plan

Parking allowance

Flexible benefits

Paid vacation

Wellness allowance

Volunteer day

Donation matching

Job summary

Irving Oil Ltd. in Saint John, NB, seeks a Workforce Analyst to support our Canadian and US Contact Centers with forecasting and resource planning. The role ensures staffing aligns with call volumes and targets while maintaining strong vendor relationships for reliable telephony systems.

You will develop reports, monitor staffing strategies, and provide insights to operational leaders to drive informed decisions. This is an onsite position with a comprehensive benefits package.

Qualifications

• Post-secondary education or equivalent experience in Business or related field.
• 1 year of customer service and workforce management experience.
• Strong analytical capabilities and Excel proficiency.
• Experience with call center forecasting and staffing is a plus.

Responsibilities

• Provide management with accurate call volume forecasts and recommendations based on data and factors.
• Ensure effective utilization of workforce resources through monitoring and adjustments.
• Manage contact centers to meet Grade of Service by monitoring queues and optimizing allocations.
• Develop and maintain call reports daily, weekly, monthly, quarterly and yearly, analyzing trends.
• Handle day-to-day activities including scheduling, breaks, sick calls, vacations and training.
• Identify trends, risks, and opportunities affecting performance; propose proactive solutions.
• Prepare workforce reports and insights to support informed operational decisions.

Skills

Analytical skills

Excel

Database concepts

Call center knowledge

Verbal communication

Written communication

Presentation skills

Technical systems

Education

Bachelor's in Business Administration

Job description

As a Workforce Analyst, you will support our Contact Center by ensuring all current and future staffing needs are met and ensuring optimal usage of our existing resources. Your goal will be to play a critical role in ensuring our Canadian and US Contact Centers have the proper forecasting and resource planning to be able to accurately staff and manage our call volumes to established targets. Your success will be measured on your ability to manage the telephony system and your positive relationships with our phone vendors to ensure stability and reliability of our phone systems.

What We Offer:

• Work Environment -Work onsite at our Crown Street location in Saint John, NB with access to our fitness facility
• Competitive Compensation - Including an annual bonus plan, pension plan, and parking allowance
• Flexible Benefits Plan - in effect from day one and offers three levels of coverage to select from to meet your unique, personal needs
• Paid Vacation - Plus an annual option to purchase additional vacation, too
• Wellness Support - With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program
• Opportunity to give back to some amazing causes in our community - Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation matching program

Your Responsibilities:

• Provide management with accurate call volume forecasts as well as recommendations based on historical data and internal/external market factors
• Ensure the effective utilization of workforce resources through ongoing monitoring, analysis, and adjustment of staffing strategies
• Ensure Customer Contact Centers teams are managed to our Grade of Service through monitoring of queues, adjusting call allocation or skills and efficient use of resources
• Develop and maintain call reports on a daily, weekly, monthly, quarterly and yearly basis, analyzing trends in call volume and Average Handle Time to determine over-staffing and understaffing
• Manage all day-to-day activities including scheduling, break times, sick calls, vacation requests, early out requests, team meetings and offline training
• Identify trends, risks, and opportunities impacting contact center performance and recommend proactive solutions
• Prepare and present workforce reports, insights, and recommendations to operational leaders to support informed decision-making

Your Skills:

• Strong analytical capabilities
• Proficient in Microsoft Excel
• Strong technical system experience
• Excellent verbal, written and presentation skills
• Good understanding of data base concepts and call center workforce concepts

Your Experience:

• Post-secondary education or equivalent experience in Business or related field would be preferred
• 1 year of customer service and workforce management experience

The expected salary range for this position is $61,993 -$77,492. Placement within range will be based on relevant experience, qualifications, and skills.

Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’s created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone’s responsibility.

Job Requirements:

• Work Experience Customer Service
• Education Bachelors: Business Administration

We are always looking for amazing candidates to join our talent community. As a family-owned company deeply rooted in our communities, we work hard to make a difference in the places we serve. For more than 100 years, our commitment to doing good business has been grounded in our commitment to people – to our employees, to our customers, and to our communities. Our mission is focused on our continued evolution to meet the changing needs of our customers. We are devoted to being part of the solution, in providing the safe and reliable energy that our customers need, while taking concrete steps to evolve our business for the future.