Word/Data Processing Clerk II - Records Management Clerk

Avenue.io Inc.; Edmonton; On-site; CAD 35,000 - 43,000; Full time

Job summary

The Edmonton Police Service seeks two temporary full-time Records Management Clerks for the Digitization and Document Processing Unit. Primary duties include reviewing, sorting, and preparing reports for imaging; data entry; converting paper documents to electronic images; and linking images to occurrences in the RMS.

Qualifications include grade 12 or certificate, two years of word processing or data entry, strong MS Office skills, and the ability to lift up to 20 kg.

Qualifications

• Completion of grade 12 or approved certificate with related training.
• Minimum two years of word processing or data entry experience.
• Strong computer and MS Office skills.
• Ability to lift up to 20 kg and manage high-volume work.
• Excellent verbal and written communication and ability to work independently.

Responsibilities

• Review, sort and prepare reports for imaging.
• General file maintenance and data entry for tracking imaged documents.
• Convert paper documents to electronic images using Kodak imaging software.
• Link images to proper occurrences in the RMS system.
• Maintain workflow to meet unit requirements.

Skills

Word processing

Data entry

MS Office

Interpersonal skills

Education

High school diploma or certificate program

Tools

CAD

CPIC

JOIN

Niche

Job description

Qualifications

The Edmonton Police Service requires two (2) temporary full-time self-motivated and energetic Records Management Clerks in the Digitization and Document Processing Unit. Responsibilities of this position include:

• Review, sort and prepare reports for imaging.
• General file maintenance.
• Data entry for tracking imaged documents.
• Conversion of paper documents to electronic images using Kodak imaging software, including batch capture, quality control and verification of documents to protect the integrity and authenticity of records.
• Uploading and using custom software to link images to proper occurrences on a Records Management System (RMS).
• Maintain appropriate workflow to meet the Edmonton Police Service’s requirements.
• Performing other related duties as required.

Qualifications

• Completion of the twelfth (12th) school grade including business subjects related to word and information processing or completion of an appropriate certificate program from an approved business school/college, supplemented by training in microcomputer applications.
• A minimum of two (2) years’ diversified word and information processing experience or diversified data entry experience including general office procedures.
• Completion of the twelfth (12th) school grade including business subjects related to data entry or completion of an appropriate certificate program from an approved business school/college and a minimum of two (2) years’ diversified data entry experience including general office procedures.
• Able to meet the physical demands of the position, including lifting and moving boxes weighing up to twenty (20) kilograms.
• Able to process a high volume of work efficiently and accurately under the pressure of a fast-paced work environment.
• Proven verbal and written communication skills and interpersonal skills.
• Able to work independently, to exercise sound judgment, and to maintain effective working relationships.
• Strong computer and MS Office skills.
• Scanning/imaging and micrographics experience an asset.
• Experience in a police or records environment would be considered an asset.
• Knowledge of police applications including CAD, CPIC, JOIN, and Niche would be considered an asset.

Hours of Work: 40 hours per week, Monday through Friday, 0700-1530 or 0800-1630 hours per week.

Salary Range: 21B, Salary Grade: 007, $25.17 - $31.25 (Hourly); $2,013.90 - $2,500.50 (Bi-Weekly); $52,563.31 - $65,262.53 (Annually).
The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.

General:

• The City of Edmonton thanks applicants for their interest in this opportunity. Candidates considered for the position will be contacted.
• We are an equal opportunity employer. We welcome diversity and encourage applications from all qualified individuals.
• The option to work remote is not available at this time.
• As part of your pre-hire screening, you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise as required by Human Resources Division.

Applicants who have completed post-secondary education outside of Canada are encouraged to obtain an assessment of their credentials through the International Qualifications Assessment Service (IQAS), https://www.alberta.ca/international-qualifications-assessment.aspx or another recognized Canadian credential evaluation service. For a list of designated evaluators, please visit the Alliance of Credential Evaluation Services of Canada, https://canalliance.org/en/default.html. Including an IQAS certificate or other credential assessment certificate from a recognized Canadian credential evaluation service with your application is recommended to support the evaluation of the applicant’s educational qualifications.

The Province of Alberta is a party to the Federal Agreement on Internal Trade, the Trade, Investment and Labour Mobility with British Columbia and the New West Partnership Trade Agreement with British Columbia and Saskatchewan. All of these agreements promote labour mobility between the provinces. Applicants may obtain information regarding recognition of extra provincial credentials at https://www.newwestpartnershiptrade.ca.

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.

HR Technician: GL

Classification Title: Word/Data Proccessing Clerk II
Posting Date: Oct 20, 2026
Closing Date: Oct 27,2026 11:59:00 PM
Number of Openings (up to): 2 - Temporary Full-time
Union: CSU 52
Department: Edmonton Police Service
Work Location(s): Central Registry Unit Offsite Location, 17406 116 Avenue Edmonton T5S 2X2

Qualifications

• Completion of the twelfth (12th) school grade including business subjects related to word and information processing or completion of an appropriate certificate program from an approved business school/college, supplemented by training in microcomputer applications.
• A minimum of two (2) years’ diversified word and information processing experience or diversified data entry experience including general office procedures.
• Completion of the twelfth (12th) school grade including business subjects related to data entry or completion of an appropriate certificate program from an approved business school/college and a minimum of two (2) years’ diversified data entry experience including general office procedures.
• Able to meet the physical demands of the position, including lifting and moving boxes weighing up to twenty (20) kilograms.
• Able to process a high volume of work efficiently and accurately under the pressure of a fast-paced work environment.
• Proven verbal and written communication skills and interpersonal skills.
• Able to work independently, to exercise sound judgment, and to maintain effective working relationships.
• Strong computer and MS Office skills.
• Scanning/imaging and micrographics experience an asset.
• Experience in a police or records environment would be considered an asset.
• Knowledge of police applications including CAD, CPIC, JOIN, and Niche would be considered an asset.

Hours of Work: 40 hours per week, Monday through Friday, 0700-1530 or 0800-1630 hours per week.

Salary Range: 21B, Salary Grade: 007, $25.17 - $31.25 (Hourly); $2,013.90 - $2,500.50 (Bi-Weekly); $52,563.31 - $65,262.53 (Annually).
The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.

General:

• The City of Edmonton thanks applicants for their interest in this opportunity. Candidates considered for the position will be contacted.
• We are an equal opportunity employer. We welcome diversity and encourage applications from all qualified individuals.
• The option to work remote is not available at this time.
• As part of your pre-hire screening, you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise as required by Human Resources Division.

Applicants who have completed post-secondary education outside of Canada are encouraged to obtain an assessment of their credentials through the International Qualifications Assessment Service (IQAS), https://www.alberta.ca/international-qualifications-assessment.aspx or another recognized Canadian credential evaluation service. For a list of designated evaluators, please visit the Alliance of Credential Evaluation Services of Canada, https://canalliance.org/en/default.html. Including an IQAS certificate or other credential assessment certificate from a recognized Canadian credential evaluation service with your application is recommended to support the evaluation of the applicant’s educational qualifications.

The Province of Alberta is a party to the Federal Agreement on Internal Trade, the Trade, Investment and Labour Mobility with British Columbia and the New West Partnership Trade Agreement with British Columbia and Saskatchewan. All of these agreements promote labour mobility between the provinces. Applicants may obtain information regarding recognition of extra provincial credentials at https://www.newwestpartnershiptrade.ca.

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.