Woodsworth Housing Co-op: Administrative Assistant

Toronto; Toronto; On-site; CAD 60,000 - 70,000; Full time

Benefits offered by this job

Benefits package

Job summary

Our housing co-op in Downtown Toronto is seeking a front-line administrator to support the General Manager and coordinate with maintenance staff and the Board of Directors.

The role includes reception, member interaction, contractor liaison, basic bookkeeping, and preparing reports. Experience in co-op or non-profit housing is valued, along with strong communication and organizational skills. The position offers a stable team environment and growth opportunities.

Qualifications

• Experience in co-operative or non-profit housing preferred.
• RGI administration experience preferred.
• Knowledge of building maintenance (plumbing, HVAC) and general contracting.
• Basic bookkeeping/accounts payable/receivable and accounting software experience.

Responsibilities

• Reception duties and in-person member contact; greet visitors, answer phones, handle correspondence.
• Maintain member, supplier and contractor records and inventories.
• Assist membership process, including waiting lists and notices to members.
• Distribute documents such as notices to members and manage key/fob distribution.
• Perform basic bookkeeping including bank deposits and accounts payable/receivable.

Skills

Administrative skills

Organizational skills

Communication

People skills

Independent work

Tools

Accounting software

Word processing

Spreadsheets

Job description

Our housing co-op is looking for a front-line administrator. This person will be work-ing under our General Manager, as well as coordinating with our Maintenance staff and our Board of Directors. Duties include general reception and in-person contact with members, liaison with contractors, bookkeeping, report generation and support. The ideal candidate will have work experience in co-operative or non-profit housing, good people skills, some knowledge of building maintenance (e.g. plumbing, HVAC, general contracting), experience with basic office technology (word processing, spreadsheets, etc.) and good basic bookkeeping/accounting skills and experience with accounting software. Experience with co-op operations, such as Rent Geared to In-come (RGI) administration is desirable. This is an opportunity to take on a diverse, stimulating position, while furthering the co-operative housing model and working with a small, energetic team in a well-established institution.

Terms

• Location: Downtown Toronto
• Hours: 37.5 hours on-site, including several evenings per month and occa-sional emergency availability
• Salary: ($60,000 to $70,000), plus benefits package.
• Co-op funded training opportunities, including attendance at courses and events hosted by the Coop-erative Housing Federation of Canada (CHFC).

Key Responsibilities

• General reception including greeting visitors or contractors; answering phones; handling correspondence and email; photocopying and data entry.
• Maintain records including member files, supplier and contractor files, invento-ries, etc.
• Assists in the membership process, including maintaining waiting lists.
• Create and distribute documents such as notices to members.
• Key control procedures including distributing keys and fobs to members.
• Perform basic bookkeeping, including accounts payable/receivable, bank de-posits.
• Assist at members and Board of Directors meetings, as well as with budget and audit processes.

What You’ll Bring

• Strong administrative and organizational skills
• Experience coordinating multiple priorities
• Knowledge of office operations, contractor coordination, and record keeping
• Knowledge of maintenance and building operations
• Sound judgment and the ability to work effectively within policy, by-laws, and delegated authority
• Experience supporting boards, committees, or member-based organizations
• Understanding of financial administration, reporting, and internal controls
• Ability to manage confidential information with professionalism and discretion
• Strong communication and relationship-building skills
• Ability to work independently while collaborating effectively with the General Manager, Board of Directors, staff, members, and service providers
• A commitment to safe, well-managed, and community-focused housing opera-tions

Preferred Background

• Experience in co-op housing, non-profit housing, property management, and/or community-based organizations
• Familiarity with subsidy administration, occupancy coordination, and member relations
• Experience working with contractors, legal representatives, bookkeepers, and accountants
• Knowledge of governance practices in co-operatives, non-profits, or member-led organizations

We encourage applications from candidates of all backgrounds and lived experiences. Accommodation is available upon request for candidates taking part in all aspects of the selection process.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.