Wealth Management Licensed Assistant

IG Private Wealth Management; Brandon; On-site; CAD 48,000 - 64,000; Full time

Benefits offered by this job

Competitive compensation

Job summary

IG Private Wealth Management in Brandon, MB is seeking a Licensed Wealth Management Assistant to support the Advisor Team with administrative tasks, document handling, and regulatory compliance in an in-office setting. The role emphasizes accuracy, timely follow-through, and strong client communication.

The company offers development opportunities and a pathway toward licensing within the first year. Responsibilities include processing openings, insurance apps, and documentation; entering client

Qualifications

• Experience in administrative or operational support (financial/insurance services preferred).
• Strong attention to detail and ability to manage multiple priorities.
• High level of organization, professionalism, and follow-through.
• Proficiency with MS Windows-based applications (Word, Excel, PowerPoint, Teams).
• Live in Brandon, MB and willing to work in-office, Monday to Friday.

Responsibilities

• Provide administrative and operations support to Advisor Team.
• Follow established workflows, procedures, and compliance standards.
• Support continuity of operations during senior Assistant’s absence.
• Collaborate with Team to ensure timely, accurate work.
• Prepare and process account openings, insurance applications, and regulatory documents.
• Enter client trades as directed and maintain up-to-date files.
• Maintain audit-ready electronic client files and licensing CE requirements.
• Communicate with clients about admin matters, reminders, and follow-ups.
• Coordinate Docusign, insurance reminders, and meeting preparation.

Skills

Attention to detail

Organization

Client-service mindset

Team-focused

Proficiency in MS Windows-based apps

Education

LICENSING/REGulatory licensing pathways (IFIC/CIFC/LLQP)

Tools

CRM systems

DocuSign

Microsoft Office

Job description

Location: Brandon, MB (In-Office)

Employment Type: Full-Time

Position Overview

We are seeking a Licensed Wealth Management Assistant to join our financial services team. This role is crucial in supporting the team with various administrative tasks, ensuring smooth operations, and contributing to the overall efficiency of the practice.

Key Responsibilities

Advisor & Operations Support

• Provide administrative and operations support to Advisor Team.
• Follow established workflows, procedures, and compliance standards.
• Support continuity of operations during senior Assistant’s absence.
• Collaborate closely with Team to ensure work is completed accurately and on time.

Financial Administration, Insurance & Documentation

• Prepare and process account openings, insurance applications, and regulatory documentation.
• Accurately enter client trades as directed by Advisor or client.
• Ensure client files include complete, accurate, and up-to-date documentation.
• Track follow-ups, deficiencies, and outstanding items to resolution.

Compliance & File Management

• Maintain audit-ready electronic client files following firm naming and storage standards.
• Manage regulatory documentation, disclosures, and client agreements.
• Identify missing or incomplete documentation and coordinate resolution.
• Adhere strictly to IG and CIRO compliance requirements.
• Maintain Mutual Fund & Insurance licensing CE requirements.

Client Service (Licensed Service Level)

• Communicate with clients regarding administrative matters, document requirements, and trade recommendations.
• Communicate with clients regarding insurance applications, post-submission follow-up, and delivery requirements.
• Coordinate Docusign & Insurance reminders, completions, submissions, and follow-up.
• Support meeting preparation by organizing client documentation.
• Provide professional, clear, and timely administrative communication.

Learning & Growth

• Access to IG University and a wide range of professional development opportunities.
• Ongoing training to support role effectiveness and career progression.
• Opportunities to expand industry knowledge, technical expertise, and leadership skills.
• Upon successful completion of the probationary period, the assistant will be supported in pursuing a CIRO-regulated Mutual Fund and Insurance license, to be completed within the first year of employment (if not already obtained). This certification will enhance operational efficiency and support increased workflow responsibilities.

Qualifications

Required

• Experience in administrative or operational support (financial/insurance services preferred).
• Strong attention to detail and ability to manage multiple priorities.
• High level of organization, professionalism, and follow-through.
• Proficiency in MS Windows-based computer applications (Word, Excel, PowerPoint, and Teams).
• Live in Brandon, MB and willing to work in-office, Monday to Friday.

Preferred

• Familiarity with CRM systems, DocuSign, and digital document management.
• Currently have or willing to obtain licensing via the Investment Funds in Canada Course (IFIC) or Canadian Investment Funds Course (CIFC) and Life License Qualification Course (LLQP).

Skills & Attributes

• Reliable, detail-oriented, and process-driven
• Clear communicator with a client-service mindset
• Comfortable working within defined roles, supervision, and compliance boundaries
• Team-focused and adaptable in a structured environment

We offer a collaborative and professional work environment. Competitive compensation based on experience and qualifications.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.