Warehouse & Operations Coordinator

Marketing Impact Limited; Vaughan; On-site; CAD 42,000 - 56,000; Full time

Job summary

Marketing Impact Limited in Vaughan, Canada, seeks a practical, detail-focused coordinator to support warehouse and production operations. You will help keep job information current, update production cards, and assist with schedules and documentation to streamline workflows.

You will organize shipping and warehouse records, liaise with multiple departments to resolve open items, and maintain orderly electronic files and reports. A proactive, team-oriented mindset is essential.

Qualifications

• Experience in office administration, warehouse administration or production coordination.
• Strong organization and ability to manage competing requests with accuracy.
• Proficiency with Microsoft Office and business systems; ERP experience is an asset.
• Clear communication and a collaborative, service-minded approach.

Responsibilities

• Prepare, enter and update production job cards and job status information in Spire.
• Assist with production schedules, work-orders and status updates.
• Organize shipping, warehouse paperwork and proof-of-delivery records.
• Communicate with production, warehouse and project management to clarify details.
• Maintain electronic files, trackers, reports and records.
• Flag missing information and bottlenecks for timely resolution.
• Suggest improvements to forms and administrative processes.
• Complete other reasonable duties as required.

Skills

Office admin

Warehouse admin

Production coordination

MS Office

ERP software

Tools

Spire ERP

Job description

Help keep great work moving

At Marketing Impact Limited, we create retail merchandising and display solutions. Behind every successful project is a team that keeps production information, warehouse documentation and daily priorities organized. We are looking for a practical, detail-oriented coordinator who enjoys variety, teamwork and getting things done.

The opportunity

You will provide hands-on administrative and coordination support to our warehouse and production operations. You will help keep job information current, follow up on outstanding items and make it easier for the wider operations team to focus on its specialized responsibilities.

What you'll do

• Prepare, enter and update production job cards and job status information in Spire, following established procedures.


• Assist with production schedules, work-order documentation, meeting notes and timely status updates.


• Organize shipping, dispatch and warehouse paperwork; help locate shipment records and proof-of-delivery information when requested.


• Communicate with production, warehouse, project management and other departments to clarify details and follow up on open items.


• Maintain accurate electronic files, trackers, reports and operational records.


• Flag missing information, schedule conflicts and administrative bottlenecks to the appropriate team member.


• Suggest simple improvements to forms, documentation and day-to-day administrative processes.


• Complete other reasonable duties and projects as assigned as operational needs evolve.

What you'll bring

• Experience in office administration, warehouse administration, production coordination or a related support role.


• Excellent organization, accuracy and follow-through, with comfort managing competing requests.


• Confidence with Microsoft Office and business systems; experience with Spire or similar ERP software is an asset.


• Clear, respectful communication and a collaborative, service-minded approach.


• Initiative, sound judgment and the ability to spot problems and seek practical solutions.


• A willingness to learn how manufacturing and warehouse workflows fit together.

Why this role matters

Your work will make daily operations more organized, improve the flow of information and give experienced colleagues more time for their specialized responsibilities. This is a role for someone who takes pride in dependable execution and making the team better.

Marketing Impact Limited welcomes applicants from diverse backgrounds. Accommodation is available during the recruitment process in accordance with applicable law. This role is an open vacancy.