Virtual Production Coordinator

Scanline VFX; Vancouver; On-site; CAD 48,000 - 75,000; Full time

Job summary

Join a leading visual effects company as a Production Coordinator, where you will manage projects, facilitate communication between teams, and ensure successful project completion. This role requires strong organizational skills and the ability to work collaboratively in a fast-paced environment.

Qualifications

• Excellent organizational and time management abilities.
• Ability to collaborate effectively with cross-functional teams.
• Attention to detail and problem-solving skills.

Responsibilities

• Plan, coordinate, and execute projects on time and within budget.
• Serve as a point of contact between departments and clients.
• Maintain accurate records and documentation for projects.

Skills

Organizational Skills

Communication

Problem-Solving

Tools

Google Workspace

Microsoft Office Suite

Flow

Smartsheets

Airtable

Miro

Bluescape

ClickUp

Job description

This range is provided by Scanline VFX. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$48,000.00/yr - $75,000.00/yr

Eyeline Studios

At Eyeline, Scanline VFX's virtual production division, we want to provide you with a solid foundation where you can be a part of an innovative team of brilliant researchers, developers and virtual storytellers. Learn more.

The Virtual Production Coordinator reports to the Virtual Production Manager and Virtual Producer. Production Coordinator will oversee and support various tasks and projects within the Eyeline departments to ensure efficient operations and successful project completion across global remote teams. This role requires excellent organizational skills, attention to detail, and the ability to work collaboratively with team members and external partners.

Key Responsibilities

• Project Management: Plan, coordinate, and execute projects, ensuring they are completed on time, within scope, and budget
• Communication: Serve as a point of contact between different departments, clients, and stakeholders to facilitate smooth information flow
• Scheduling: Arrange and manage schedules, meetings, and appointments for team members and ensure timely communication of changes
• Documentation: Maintain accurate records, files, and documentation for projects and departmental activities
• Reporting: Capable of independently preparing and presenting regular reports on project status, department activities, and other relevant metrics contributing to overall team efficiency
• Problem-Solving: Identify and resolve any issues or conflicts that arise during project execution
• Virtual Production Knowledge: Possess a basic understanding of virtual production tools, departments, and pipelines; hands-on experience managing or using them is a strong plus
• Communication & Accountability: Demonstrate strong written and verbal communication skills with the ability to drive actions, follow up on tasks, hold team members accountable, and ensure timely delivery and resolution
• Support: Provide administrative support to the team, including preparing correspondence, handling tickets, and managing office supplies
• Review Facilitation: Demonstrates the ability to effectively run creative or technical reviews, ensuring all stakeholders are aligned and next steps are clearly communicated and followed through
• Process Improvement: Actively suggests workflow optimizations and supports the implementation of organizational tools and processes that enhance team productivity and collaboration
  
  
  
  
  

Qualifications

• Excellent organizational and time management abilities, able to identify and manage priorities
• Excellent written and verbal communication skills
• Ability to collaborate effectively with cross- functional teamsProficiency in Google Workspace and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and as part of a team
• Attention to detail and problem-solving skillsEffectively coordinates the resolution of problems and roadblocks as they occur
• Proficiency in production management software such as Flow (formerly Shotgrid/Shotgun) or equivalent tracking tools
• Familiarity with project management software (e.g. Smartsheets, Airtable, Miro, Bluescape. ClickUp) is a plus
• Ability to remain calm and confident under pressure, cope well with fast paced environments and short deadlines, be adaptable, use initiative, have a positive attitude
  
  
  
  
  

About Us
Scanline VFX is an award-winning leader in the visual effects industry with 8 studios worldwide, including London, Los Angeles, Montreal, Munich (will cease to operate by year's end), Seoul, Mumbai and Vancouver. Since our beginning in 1989, we strive to set the highest standard of quality in everything we do. Through innovation, we generate solutions for our clients and raise the bar — both within our workplace and throughout our industry.

We look for explorers, people who are willing to go to new places and are open to testing, learning and iterating as they go. We believe great ideas come from everyone, so we actively encourage team members to ask questions and present their ideas.

Powered by Netflix

Netflix’s investment in our pipeline, infrastructure, and workforce allows us to continue to push the boundaries of what is possible in visual effects. In addition to working on projects for Netflix, we continue to work with a variety of long-standing and new clients.

Come as you are

We are committed to ensuring fair and equal treatment of your application. When you apply for a role with us, you will receive consideration based solely on your qualifications.

This salary range is specific to applicants applying to our position in Los Angeles, CA. To determine your base salary, we consider your qualifications, skills, and experience. These considerations can cause your compensation to vary outside of this range and will also be dependent on your location.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Marketing, Public Relations, and Writing/Editing

• Industries

  Hospitality, Food and Beverage Services, and Retail

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