Venue & Event Coordinator

W Event Boutique; Vaughan; On-site; CAD 42,000 - 56,000; Full time

Job summary

W Event Boutique in Vaughan, Ontario is seeking a Venue Coordinator to manage planning through event day for weddings, social celebrations, and corporate events.

This hands-on role requires an organized, reliable candidate who thrives in a fast-paced setting, with evening and weekend availability. Previous venue or hospitality experience is a plus, and you will support clients, planners and vendors throughout the event process.

Qualifications

• Reliable, proactive and organized with a client-focused approach.
• Detail-oriented and able to manage live events.
• Evening and weekend availability is required.

Responsibilities

• Support clients, planners and vendors throughout the event process
• Assist with Sales, site tours, event meetings and event documentation
• Coordinate venue setup, timelines and vendor access
• Ensure the venue is event-ready and professionally presented
• Support event-day operations and client experience
• Coordinate with catering, bar, AV, décor and other event partners
• Conduct pre- and post-event venue inspections
• Ensure venue policies, procedures and standards are followed
• Communicate event details clearly with the internal team
• Identify and resolve operational issues quickly and professionally

Job description

W Event Boutique is a modern, versatile event venue in Vaughan, hosting weddings, social celebrations, corporate events and private functions.

We're looking for a Venue Coordinator to join our team and help deliver exceptional events from the planning stage through event day.

This is a hands-on role for someone who is organized, professional, detail-oriented and thrives in the fast-paced world of events.

Key Responsibilities

• Support clients, planners and vendors throughout the event process
• Assist with Sales, site tours, event meetings and event documentation
• Coordinate venue setup, timelines and vendor access
• Ensure the venue is event-ready and professionally presented
• Support event-day operations and client experience
• Coordinate with catering, bar, AV, décor and other event partners
• Conduct pre- and post-event venue inspections
• Ensure venue policies, procedures and standards are followed
• Communicate event details clearly with the internal team
• Identify and resolve operational issues quickly and professionally

We're Looking For

Someone who is reliable, proactive, organized, client-focused, customer-centric, and comfortable taking ownership in a live event environment. Previous venue, hospitality or event experience is an asset.

Evening and weekend availability is required.

Location: Vaughan, Ontario

Interested candidates can contact us at [e-mail]

Full job description and responsibilities will be provided to applicable candidates.

Come help us create exceptional events at W Event Boutique.