Utility Bill Administrator

BGIS; Markham; On-site; CAD 44,000 - 52,000; Full time

Job summary

BGIS is seeking an Utilities Bill Administrator in Markham, Ontario. The role focuses on deep reconciliation of utility statements, resolving discrepancies, and managing vendor communications to support compliance and process improvements.

You will handle detailed AP transactions, collaborate with vendors and internal teams, and contribute to audits and continuous improvement initiatives within a contract, full-time setting.

Qualifications

• College diploma in accounting or related field, or equivalent experience.
• Experience in Accounts Payable and statement reconciliation.
• Strong analytical skills and attention to detail.
• Proficient in MS Excel and MS Office applications.
• Ability to identify and resolve complex issues and discrepancies.
• Effective communication with vendors and internal teams.

Responsibilities

• Perform detailed reconciliation of utility statements and accounts payable transactions.
• Investigate and resolve discrepancies in transactional accounting; elevate complex issues as needed.
• Communicate with vendors, sourcing teams, and internal stakeholders to clarify information or resolve disputes (e.g., late payments).
• Escalate unresolved issues to management when required.
• Liaise with business unit leaders for approval exceptions and complex payment issues.
• Analyze compliance trends and identify recurring issues for process improvement.
• Provide insights and recommendations to improve accuracy and efficiency in billing processes.
• Support audit activities by maintaining and retrieving relevant documentation.

Skills

Accounts Payable

Statement reconciliation

Analytical skills

Attention to detail

Vendor communication

MS Excel

MS Office

Education

College diploma in accounting

Tools

Accounting Software

MS Excel

ERP System

Job description

The Utility BillAdministrator is responsible for deep reconciliation of utility statements, resolving complex discrepancies, and managing vendor communications. This role supports process improvement and ensures compliance with internal policies.

KEY DUTIES & RESPONSIBILITIES

Accounts Payable Transactions and Reconciliation

• Perform detailed reconciliation of utility statements and accounts payable transactions.
• Investigate and resolve discrepancies in transactional accounting; elevate complex issues as needed.

Communication and Escalation

• Communicate with vendors, sourcing teams, and internal stakeholders to clarify information or resolve disputes (e.g., late payments).
• Escalate unresolved issues to management when required.
• Liaise with business unit leaders for approval exceptions and complex payment issues.

Analysis

• Analyze compliance trends and identify recurring issues for process improvement.

Insights and Recommendations

• Provide insights and recommendations to improve accuracy and efficiency in billing processes.

Audit

• Support audit activities by maintaining and retrieving relevant documentation.

KNOWLEDGE & SKILLS

• College diploma in accounting or related field, or equivalent experience.
• Experience in Accounts Payable and statement reconciliation.
• Strong analytical skills and attention to detail.
• Ability to communicate effectively with vendors and internal teams.
• Proficient in accounting systems, MS Excel, and other MS Office applications.
• Ability to identify and resolve complex issues and discrepancies.

Licenses and/or Professional Accreditation

• None required

This is a contract, full-time position with a salary range of $44, 118 - $52,121 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.