Used Equipment Sales & Inventory Coordinator

Canadian Inclusion; Canada; On-site; CAD 65,000 - 75,000; Full time

Job summary

Alta Equipment Group is seeking a dedicated Used Equipment Sales & Inventory Coordinator (Finance) to manage used inventory, coordinate prep with Service, and oversee order administration from sale through delivery and invoicing in Canada.

You will be the central point of written communication between Sales, Service, Shipping, and customers, ensuring accurate data entry in SILK and timely updates for the team. No Canadian work experience is required for this role.

Qualifications

• Experience in a material handling or equipment dealership environment.
• Strong written communication and ability to write clear instructions.

Responsibilities

• Maintain the master used inventory list with location, condition, price, and sale status.
• Enter used equipment into SILK with data (description, model, year, options, hours, warranty).
• Coordinate prep work and track status with Service.
• Generate customer invoices and process purchase orders.
• Arrange deliveries and prepare shipping documents; handle cross-border paperwork.

Skills

Excel

Written communication

Cross-department coordination

Detail-oriented

Organized multi-deadlines

Tools

SILK

Job description

Used Equipment Sales & Inventory Coordinator (Finance)

Total Compensation : $65,000 to $75,000 per year. This range is regarding base salary and does not include benefits. Overall compensation will be determined based on factors such as geographical location, skillset, education, and experience.

Alta Material Handling is seeking an organized, detail-oriented coordinator to support Used Equipment Sales in Canada. This role owns used inventory status, coordinates prep work with Service, and handles order administration from sale through delivery and invoicing. It is the central point for written communication between Sales, Service, Shipping, and customers, so the sales team can focus on selling. This job posting is for an existing vacancy.

Key Responsibilities

Inventory and status control

• Maintain the master used inventory list: unit, specific on-property location, condition/prep level, safety certification status, asking price, and sale status. Keep SILK and the shared tracker current as changes happen.
• Enter received used equipment into SILK with complete data (description, model, year, options, hours, warranty).
• Run scheduled physical location checks and reconcile them to the system.

Service coordination

• Create work orders for prep, PDI, modifications, and safety inspections, with written scope and a required-by date agreed with Service.
• Track prep quotes and work order status from request to completion. Flag timelines at risk to Sales and Service before they are missed.
• Prepare the status list and action items for the regular Used/Service meeting, and distribute follow-ups in writing.

Sales and order administration

• Track pending deals and wholesale packages in the shared tracker.
• Receive and verify purchase orders, process supplier invoices, and forward them to Accounts Payable.
• Generate customer sales invoices in accordance with signed sales agreements.
• Provide order status updates to Sales Representatives and customers.

Logistics

• Arrange deliveries with Shipping, Sales, and customers, and issue shipping documents.
• Prepare customs and cross-border documentation for international shipments to regulatory and carrier standards.

Reporting and records

• Produce a weekly status report for Remarketing leadership covering prepped inventory (condition and price), prep work in progress and pending quotes, pending deals, and month-to-date shipped and invoiced units.
• Maintain organized files for shipped equipment.

Qualifications

• Experience in a material handling or equipment dealership environment is an asset.
• We do not require Canadian work experience for this role.
• Strong Excel skills (filtering, lookups, pivot tables), and comfort learning and consistently using operating systems such as SILK.
• Clear, concise written communication, including the ability to write instructions others can act on.
• Experience coordinating work across departments with competing priorities.
• Highly organized, able to manage multiple deadlines independently, with strong attention to detail and follow-through.
• French language skills are an asset, but not required.

Culture is Job #1

Alta Equipment Group prides itself in the 3 P's of business: People, Process and Product . By investing in the best people and creating a "one team" approach, Alta Equipment Group earns customers for life.

If you have a passion for excellence and are ready to make a difference within our organization, we're ready for you. Whether it's selling the world's-best big iron, rolling up your sleeves and servicing our industry-leading construction and material handling product brands or being a difference maker behind the scenes, we can use your skillset.

At Alta Equipment Group, we believe in mutual respect and are committed to diversity while inspiring our employees to reach their maximum potential. Voted a "Top Work Place USA", our employees across North America are committed to excellence. It's the Alta way.

What we look for:

At Alta Equipment Company, we are looking for candidates who are a cultural fit with our organization and understand that every task and job goes toward fostering customers for life. Along with that, a great attitude that embraces mutual respect and delivering a consistent high energy level that exudes a passion for excellence. Also, we are searching for a skill set that has a high aptitude for the position with a continual focus on investing in one's profession through additional training and learning

Other Opportunities at Alta:

Please visit our careers page at https://altg.com/career/ to view other openings that may be of interest to you!

Alta Equipment Group is an equal opportunity employer. This means we do not discriminate on account of age, race, religion, color, sex, national origin, ancestry, citizenship, height, weight, marital status, familial status, disability, genetic information, military status, veteran status, misdemeanor arrest record, or membership in any other classification protected under applicable law. If you believe the Company has violated its equal employment opportunity policy in any way, please contact [e-mail] immediately.