US Tax Compliance Administrator

Moodys Gartner; Calgary; On-site; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Assistant to support senior management. In this dynamic role, you will provide essential administrative support, manage schedules, and handle confidential documents with discretion. Your exceptional organizational and communication skills will be key in maintaining an efficient office environment. This position offers a unique opportunity to engage with various departments, ensuring smooth operations while adapting to the fast-paced corporate landscape. If you thrive in a collaborative setting and have a knack for multitasking, this role is perfect for you!

Qualifications

• 3+ years of administrative experience in a corporate environment.
• Excellent proofreading and editing skills with strong organizational abilities.

Responsibilities

• Provide administrative support to senior members and maintain organized filing systems.
• Assist in drafting, reviewing, and coordinating contracts and correspondence.

Skills

Administrative Support

Proofreading

Editing

Time Management

Interpersonal Skills

Communication Skills

Adaptability

Initiative

Tools

Microsoft Office

Adobe

Teams

Calendly

Zoom

Job description

Job Responsibilities:

1. Provides timely, accurate, and efficient administrative support to the Director and Senior members as required.
2. Requires a high degree of discretion, tact, and diplomacy in dealing with senior-level internal and external contacts, as well as protecting highly confidential and sensitive information from disclosure.
3. Assists in the preparation and/or revisions of sometimes highly confidential correspondence, contracts, policies and procedures, presentations, contact lists, and more sophisticated documents.
4. Assists with drafting, reviewing, revising, and coordinating approvals of contracts.
5. Organizes schedules and coordinates meetings, appointments, travel arrangements, and various other functions as requested.
6. Supports effective day-to-day operations by maintaining an organized, standardized, and well-planned filing system to ensure that files and information therein are easily accessible.
7. Assists in the development and reporting duties to an executive.
8. Communicates and works with all members of the department and extended team by taking a team approach to problems and their solutions.
9. Handles and distributes incoming and outgoing correspondence, facsimiles, mail, and couriers.
10. Other duties and support functions as assigned.

Qualifications:

1. At least three years of administrative experience in a corporate environment.
2. Excellent proofreading and editing skills.
3. Ability to work independently on demanding workloads and meet tight deadlines.
4. Must be able to adapt quickly, multi-task, prioritize effectively, and have a high degree of common sense and business sense.
5. Must possess initiative, sound judgment, respect for confidentiality, and strong organizational and time management skills.
6. Exceptional interpersonal, communication (written and oral), and people skills are required.
7. Proficient in Microsoft Office Package (Word, Excel, PowerPoint, SharePoint, Visio) and other platforms such as Adobe, Teams, Calendly, and Zoom.
8. Able to quickly learn other information management systems and assist staff in the department with basic technology issues.
9. Any previous experience in sales, marketing, or financial background is considered an asset but is not required.