US Tax Compliance Administrator

Moodys Gartner; Calgary; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading company in Calgary is seeking an experienced Administrative Assistant to provide comprehensive support to senior management. The ideal candidate will excel in communication, organization, and multitasking in a fast-paced environment. Responsibilities include managing schedules, preparing documents, and ensuring smooth day-to-day operations. This role requires discretion, strong judgment, and the ability to handle sensitive information. Join a dynamic team that values initiative and professionalism.

Qualifications

• At least three years of administrative experience in a corporate environment.
• Exceptional interpersonal and communication skills are required.

Responsibilities

• Provides administrative support to the Director and Senior members.
• Organizes schedules and coordinates meetings and travel arrangements.
• Assists in drafting and reviewing contracts and correspondence.

Skills

Proofreading

Editing

Communication

Organizational Skills

Time Management

Tools

Microsoft Office

Adobe

Teams

Calendly

Zoom

Job description

• Provides timely, accurate, and efficient administrative support to the Director and Senior members as required.
• Requires a high degree of discretion, tact, and diplomacy in dealing with senior-level internal and external contacts, as well as protecting highly confidential and sensitive information from disclosure.
• Assists in the preparation and / or revisions of sometimes highly confidential correspondence, contracts, policies and procedures, presentations, contact lists, and more sophisticated documents.
• Assists with drafting, reviewing, revising, and coordinating approvals of contracts.
• Organizes schedules and coordinates meetings, appointments, travel arrangements, and various other functions as requested.
• Supports effective day-to-day operations by maintaining an organized, standardized, and well-planned filing system to ensure that files and information therein are easily accessible.
• Assists in the development and reporting duties to an executive.
• Communicates and works with all members of the department and extended team by taking a team approach to problems and their solutions.
• Handles and distributes incoming and outgoing correspondence, facsimiles, mail, and couriers.
• Other duties and support functions as assigned.

Qualifications :

• At least three years of administrative experience in a corporate environment.
• Excellent proofreading and editing skills.
• Ability to work independently on demanding workloads and meet tight deadlines.
• Must be able to adapt quickly, multi-task, prioritize effectively, and have a high degree of common sense and business sense.
• Must possess initiative, sound judgment, respect for confidentiality, and strong organizational and time management skills.
• Exceptional interpersonal, communication (written and oral), and people skills are required.
• Proficient in Microsoft Office Package (Word, Excel, PowerPoint, SharePoint, Visio) and other platforms such as Adobe, Teams, Calendly, and Zoom.
• Able to quickly learn other information management systems and assist staff in the department with basic technology issues.
• Any previous experience in sales, marketing, or financial background is considered an asset but is not required.