US PAYROLL CLERK

Institut Rosell-Lallemand Inc.; Montreal; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a US Payroll Clerk to join their dynamic Corporate Human Resources team in Montreal. This role is pivotal in managing payroll processes across multiple states using ADP Workforce Now. The ideal candidate will possess a strong background in payroll processing, excellent organizational skills, and the ability to thrive in a fast-paced environment. With a commitment to professionalism and integrity, you will be responsible for ensuring accurate payroll transactions and providing exceptional support to employees. Join this innovative firm and be part of a collaborative team that values enthusiasm and creativity in the workplace.

Qualifications

• Prior experience processing payroll, preferably with ADP products.
• Ability to multitask and work in a fast-paced environment.

Responsibilities

• Process payrolls using ADP Workforce Now and ensure accuracy.
• Provide customer service to management and employees regarding payroll.

Skills

ADP Workforce Now

Payroll Processing

Microsoft Excel (pivot tables, v-lookup)

Attention to Detail

Organizational Skills

Bilingual (English and French)

Education

College degree in administration (accounting)

Tools

ADP e-Time

Job description

Our Corporate Human Resources department is looking to recruit a US Payroll Clerk reporting to theUS Payroll Manager.This position is responsible for processing 3 payrolls with some that are multi-state, using ADP Workforce Now payroll system. Tasks associated with this position also include, but may not be limited to:

• Enter the employee changes into ADP Workforce Now as required. These types of changes include new hires, terminations, pay rate changes, 401k & Roth, garnishments, federal & state tax changes, benefit enrollment & changes, emergency information, direct deposit enrollment, leave of absence data, car allowance data and miscellaneous employee information;
• Enter and review the pay data changes in ADP Workforce Now. These types of changes include time sheet hours worked, including the revision of the overtime, paid time off, benefit adjustments, and misc. earnings;
• Insure the ADP transmission and verification of bi-weekly/weekly payroll processing;
• Run ADP standard & custom reports, assist Compliance Manager with FMLA, STD, & LTD enrollment and follow-up, and COBRA enrollment.
• Journal entries of the processed payroll;
• Provide customer service to all company management and employees as required. Respond to requests for payroll information from internal and external sources.
• Assists employees with payroll, vacation, and policies;
• Reconcile general ledger payroll accounts;
• Reconcile benefit invoices and create voucher for payment;
• Maintain information compliance between the payroll system and our HR system;
• Year End and W-2 adjustments, i.e., taxable fringe benefits;
• Other HR/Payroll related tasks.

Technical skills

Required

• Possess a College degree in administration (accounting) or equivalent
• Must have an excellent English (oral and writing)

Personal abilities

Required

• Ability to work in an autonomous, fast-paced environment and multitask as needed.
• Strong organizational skills, attention to detail, and follow through to resolve outstanding issues.
• High degree of professionalism, discretion, and integrity.
• Willingness to work in a team environment and assist co-workers or supervisor with other duties as required.

General criteria

Required

• Prior experience processing payroll preferably with ADP products such as Workforce Now and e-Time
• Accounting experience
• Availability to travel occasionally in Canada (Montreal, Quebec) or In United States depending on your location
• Proficiency with Microsoft Excel pivot tables and v-lookup

An asset

• Knowledge of group insurance coverage, 401K and related laws and regulations, as well as related jurisprudence
• American Payroll Association Accreditation
• Bilingual (English and French)

Organization

Lallemand is a privately held Canadian company founded in the late 19th century, which develops, produces, and markets microorganisms for various markets. The administrative offices of the parent company are in Montreal, Canada. Today, Lallemand employs more than 5,000 people working in more than 45 countries on 5 continents.

Lallemand's corporate division encompasses all of the support services offered to our branches. Its goal is to optimize internal processes, ensure that your operation is running smoothly, and that your strategy is well thought-out.

Our corporate branch's head office is located in Montreal, Canada, and relies on a team that specializes in: Management; Finance and accounting; Engineering; Research and Development (R&D); Human Resources (HR); and Information Technology (IT). If you want to help bring enthusiasm, collaboration and innovation to our workplace, we'd love to get to know you!

Please take note that accommodations will be provided in all parts of the hiring process. Applicants need to make their needs known in advance.