US Payroll Analyst

NES Fircroft; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading staffing provider is seeking an experienced US Payroll Analyst for a 6-month contract covering maternity leave in Calgary. The role involves ensuring payroll compliance and timely processing for approximately 3300 US employees, alongside support for the Canada team. Ideal candidates will have 5+ years of payroll experience and relevant certifications, ensuring accurate reporting and compliance in payroll processing.

Qualifications

• Minimum of 5 years of US payroll experience with multiple states.
• Intermediate knowledge of US payroll legislation.
• Experience with US quarterly tax reporting and filing.

Responsibilities

• Process weekly and biweekly US payrolls.
• Ensure compliance with payroll processes and legislation.
• Handle payroll audits, reconciliations, and reporting.

Skills

Attention to Detail

Analytical Skills

Excellent Communication

Education

Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP)

Tools

Workday

SAP

Microsoft Office

HR Service Now

Job description

Job Title: US Payroll Analyst
Location: Calgary, AB
Contract Length: 6 months (mat leave coverage)

The Opportunity
The Payroll Services Team is seeking a detail-oriented and experienced US Payroll Analyst for a temporary contractor role covering a maternity leave up to 6 months. The ideal candidate will be responsible for ensuring payroll compliance, accurate reporting, and timely processing for our weekly and biweekly US Payrolls. The role involves supporting approximately 3300 US employees, both union and non-union in multiple states, and providing support to the Canada team as needed. The US Payroll Analyst will report to the Supervisor, Payroll Services Canada and US


What you’ll do
• Process weekly and biweekly US payrolls
• Ensure compliance with internal payroll processes, company employment practices, and federal/state legislative requirements.
• Handle payroll audits, reconciliations, and reporting.
• Perform monthly and biweekly reporting
• Manage general payroll inbox and resolve payroll issues.
• Respond to employee inquiries through HR Service Now cases and tasks
• Process garnishments
• Handle rejected deposits in ADP.
• Process off cycle payments as required for rejected deposits or termination final pays.
• Liaise with ADP Smart Compliance for payroll issues and compliance.
• Process quarterly and annual taxable adjustments
• Assist with quarterly tax filing and annual W-2 processing.
• Collaborate with cross-functional team members and stakeholders to resolve payroll issues.
• Review time entry issues
• Support SOX Reporting, documentation, and controls.
• Ensure compliance with all applicable laws and company policies.
Qualifications
• Minimum of 5 years of US payroll experience, working with multiple states.
• Intermediate knowledge of US payroll legislation and methods of researching payroll legislation and employment practices.
• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) designation is considered an asset.
• Experience with US quarterly tax reporting and filing
• Workday experience is preferred or other large ERP systems.
• SAP experience is an asset.
• Strong knowledge of Microsoft Office (Outlook, Excel, Word, PowerPoint, MS Teams, SharePoint).
• Experience with HR Service Now is beneficial.
• Excellent communication skills and discretion in handling confidential matters.
• Ability to multitask in a fast-paced environment, manage tight deadlines, and be flexible with changing priorities.
• Strong attention to detail and analytical skills.
• Proven ability to collaborate with team members and cross functional teams
• Demonstrated commitment to valuing differences and working alongside diverse people and perspectives.

Send your resume to [e-mail] to apply!

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining andManufacturingsectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.