US Payroll Administrator (12-16 Month Contract)

Lallemand; Montreal (administrative region); On-site; CAD 42,000 - 60,000; Full time

Job summary

Lallemand, a Canadian company headquartered in Montreal, seeks a US Payroll Clerk for a 12–16 month contract reporting to the US Payroll Manager. The role handles multi-state payrolls using ADP Workforce Now.

Responsibilities include entering employee changes, reviewing pay data, and ensuring accurate transmissions. Requires U.S. payroll experience, strong English, and an accounting/administration background.

Qualifications

• Prior experience processing U.S. payroll is mandatory.
• Advanced English proficiency is required for daily payroll communication.
• College degree in administration (accounting) or equivalent.
• Accounting experience is required.
• Proficiency with Microsoft Excel.
• Strong math, reconciliation, and research skills are essential.

Responsibilities

• Enter employee changes into ADP Workforce Now (new hires, terminations, pay changes, benefits, 401k, etc.).
• Enter and review pay data changes in ADP Workforce Now (hours, overtime, PTO, benefits, misc. earnings).
• Ensure ADP transmission and verification of bi-weekly/weekly payroll processing.
• Run standard and custom reports; assist with FMLA, STD & LTD enrollment and follow-up.
• Prepare journal entries for processed payroll.
• Provide customer service to management and employees for payroll information.
• Assist employees with payroll, vacation, and policies.
• Reconcile general ledger payroll accounts; verify 401(k) remittances; reconcile benefit invoices.
• Maintain data consistency between payroll and HR systems; Year End and W-2 adjustments.
• Perform other HR/payroll related tasks.

Skills

Advanced English

Math skills

Reconciliation

Research skills

Autonomy

Attention to detail

Education

Accounting degree

Tools

Microsoft Excel

ADP Workforce Now

ADP e-Time

Job description

Main Functions

Our Corporate Human Resources department is looking to recruit a US Payroll Clerk (12–16 Month Contract) to join our team and report to the US Payroll Manager.

This position is responsible for processing 3 payrolls with some that are multi-state, using ADP Workforce Now payroll system. Tasks associated with this position also include, but are not limited to:

• Enter the employee changes into ADP Workforce Now as required. These types of changes include new hires, terminations, pay rate changes, 401k & Roth, garnishments, federal & state tax changes, benefit enrollment & changes, emergency information, direct deposit enrollment, leave of absence data, car allowance data and miscellaneous employee information;
• Enter and review the pay data changes in ADP Workforce Now. These types of changes include time sheet hours worked, including the revision of the overtime, paid time off, benefit adjustments, and misc. earnings;
• Insure the ADP transmission and verification of bi-weekly/weekly payroll processing;
• Run ADP standard & custom reports, assist Compliance Manager with FMLA, STD & LTD enrollment and follow-up.
• Journal entries of the processed payroll;
• Provide customer service to all company management and employees as required. Respond to requests for payroll information from internal and external sources.
• Assists employees with payroll, vacation, and policies;
• Reconcile general ledger payroll accounts;
• 401(k) remittance verification;
• Reconcile benefit invoices and create vouchers for payment;
• Maintain information compliance between the payroll system and our HR system;
• Year End and W-2 adjustments, i.e., taxable fringe benefits;
• Other HR/Payroll related tasks.

L'affichage en français est en ligne sous : Commis à la paie américaine (contrat de 12 à 16 mois)

Technical skills

Required

• Prior experience processing U.S. payroll is mandatory.
• Must have advanced English proficiency (spoken and written) due to the responsibilities associated with the position, including processing and reviewing U.S. payroll data, tax forms, payroll reports, and communicating with employees, managers, benefit providers, and external organizations in the United States regarding payroll, benefits, 401(k) plans, and regulatory compliance. The candidate will be required to use English daily.
• Possess a college degree in administration (accounting) or equivalent
• Accounting experience
• Proficiency with Microsoft Excel
• Strong math, reconciliation, and research skills are essential.

An asset

• Knowledge of group insurance coverage, 401K and related laws and regulations, as well as related jurisprudence
• American Payroll Association Accreditation
• Knowledge of COBRA process
• Payroll processing experience preferably with ADP products such as Workforce Now and e-Time

Personal abilities

Required

• Ability to work in an autonomous, fast-paced environment and multitask as needed.
• Strong organizational skills, attention to detail, and follow-through to resolve outstanding issues.
• High degree of professionalism, discretion, and integrity.
• Willingness to work in a team environment and assist co-workers or supervisors with other duties as required.

General criteria

Required

• Availability to travel occasionally in Canada or In the United States

Organization

Lallemand is a privately held Canadian company founded in the late 19th century, which develops, produces, and markets microorganisms for various markets. The administrative offices of the parent company are in Montreal, Canada. Today, Lallemand employs more than 6,500 people working in more than 45 countries on 5 continents.

Lallemand's corporate division encompasses all of the support services offered to our branches. Its goal is to optimize internal processes, ensure that your operation is running smoothly, and that your strategy is well thought-out.

Our corporate branch's head office is located in Montreal, Canada, and relies on a team that specializes in: Management; Finance and accounting; Engineering; Research and Development (R&D); Human Resources (HR); and Information Technology (IT). If you want to help bring enthusiasm, collaboration and innovation to our workplace, we'd love to get to know you!

Please take note that accommodations will be provided in all parts of the hiring process. Applicants need to make their needs known in advance.