Undergraduate and Graduate Assistant (Term 1 year, 80% FTE)

University of Toronto; Toronto; On-site; CAD 67,000 - 85,000; Part time

Job summary

University of Toronto, located at St. George Campus in downtown Toronto, is seeking an Undergraduate and Graduate Assistant (Term 1 year, 80% FTE) to support the Centre for Criminology and Sociolegal Studies.

The role reports to the Centre Manager and focuses on front-line inquiries, TA recruitment, and administrative duties across the Undergraduate and Graduate Offices. The position requires a three-year Advanced College Diploma or equivalent experience, robust Microsoft 365 skills, HRIS/ROSI

Qualifications

• Advanced proficiency with Microsoft 365 (Excel, Word, Outlook, Teams, SharePoint, OneDrive).
• Experience entering data in HRIS/ROSI or similar HR systems.
• Excellent verbal and written communication skills.

Responsibilities

• Serve as the first point of contact for inquiries from students, faculty and visitors.
• Coordinate recruitment and training for teaching assistants.
• Prepare employment letters using templates and manage draft correspondence.
• Maintain program information on digital platforms and ensure applications are complete.
• Support events, roombookings and logistics for workshops and conferences.

Skills

Microsoft 365

HRIS/ROSI data entry

Interpersonal communication

Education

Advanced College Diploma (3 years)

Tools

HRIS/ROSI systems

Job description

Undergraduate and Graduate Assistant (Term 1 year, 80% FTE)

Date Posted: 09/24/2026
Req ID: 50315
Faculty/Division: Faculty of Arts & Science
Department: Centre for Criminology and Sociolegal Studies
Campus: St. George (Downtown Toronto)
Position Number: 00055981
Existing Vacancy: Yes

Description:

About us

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.
We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity

The Centre for Criminology & Sociolegal Studies (CrimSL) is a research and teaching unit whose faculty and students study crime, order and security from a variety of disciplinary perspectives and theoretical approaches. We offer an undergraduate program as well as graduate programs for master’s and doctoral students, providing a solid foundation for understanding aspects of crime, justice and the processes of social order and disorder. With various backgrounds in sociology, history, law, psychology, philosophy and political science, our faculty are engaged in Canadian and international criminological research.
Reporting to the Centre Manager, the Undergraduate and Graduate Assistant will be the first point of contacts for students, faculty and visitors to the Centre. The incumbent will be responding to enquiries within the defined scope or redirecting them to other team members at the Centre. They will also be supporting the recruitment process and for Teaching Assistants and Course Instructors (CUPE 3902 Unit 1, supporting additional administrative support to the Centre's Undergraduate and Graduate Offices, as well as general office and event assistance to the Centre. Key duties will include providing administrative support for departmental Teaching Assistant recruitment and assignments, providing detailed information on academic program inquires, updating and maintaining information on digital platforms, checking the completeness of applications, and other administrative duties, as assigned.

Your responsibilities will include:

• Acting as the first point of contact for general enquiries
• Responding to enquiries within the defined scope of the role and redirecting as appropriate
• Coordinating the recruitment and training process for teaching assistants
• Interpreting guidelines to determine the eligibility of graduate students for teaching assistantships
• Providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines.
• Receiving and passing on evaluation materials for reviewMaintaining information on digital platforms
• Checking completeness of applications
• Preparing draft employment letters using templates
• Collating and organizing data for various reports
• Confirming roombookings
• Organizing materials for workshops, conferences and/or events
• Determining logistical details and activities for events and/or programming
• Arranging catering
• Booking audio-visual and/or computer equipment

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum two years recent and related administrative experience providing administrative support for an academic program, with some experience coordinating academic recruitment and training
• Experience with supporting the recruitment process and preparing drafting correspondence, documents, and/or employment letters using templates
• Experience providing administrative support for undergraduate and/or graduate programs
• Experience interpreting and applying policies, procedures, and/or collective agreements
• Advanced skills in Microsoft 365 (Excel, Word, Outlook, Teams, SharePoint and OneDrive)
• Experience navigating and entering data in HRIS and ROSI, or similar HR and student information systems
• Excellent interpersonal and communication skills (verbal and written)
• Excellent time management, prioritization, and organizational skills, with the ability to be an effective team player
• Attention to detail, especially when working with high volumes and competing priorities
• Ability to exercise initiative and judgment,organize work and establish priorities in a flexible way, and successfully meet deadlines with competing priorities and interruptions

Assets (Nonessential):

• Familiarity interpreting and applying policies of the CUPE 3902 (Unit 1) collective agreement would be an asset
• Experience using the Faculty of Arts and Science TAShip portal is an asset.

To be successful in this role you will be:

• Adaptable
• Approachable
• Communicator
• Multi-tasker
• Organized
• Team player

IMPORTANT NOTE: This is a one year term and 80% FTE opportunity, with a possibility of renewal.

Closing Date: 10/05/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Part-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 08 -- $66,522 with an annual step progression to a maximum of $85,069. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact [e-mail].

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