Undergraduate Admissions Coordinator

ubc; Vancouver; On-site; CAD 53,000 - 57,000; Full time

Job summary

UBC in Vancouver seeks an Undergraduate Admissions Coordinator to manage the daily admissions operations for the BSN program, guiding students from prospective to enrolled.

You will liaise with School of Nursing and Enrolment Services, oversee applicant communications, and assist with transfer credits, PLAR, and admissions decisions.

This leave replacement role requires strong administrative skills and excellent customer service to applicants and their families.

Job description

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Student Info Support 4 (Gr8)

Job Title

Undergraduate Admissions Coordinator

Department

Student Service Undergraduate and Certificate Programs | School of Nursing | Faculty of Applied Science

Compensation Range

$4,739.00 - $5,102.00 CAD Monthly

Posting End Date

September 28, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

April 30, 2027

This is a leave replacement for a fixed term duration.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary

This position works collaboratively with units both within and external to the School of Nursing to oversee the daily operations and processes of moving from prospective student, to applicant, to registered student in the Bachelor of Science in Nursing (BSN) Program.

This position has the primary responsibility for admission of students to the undergraduate (BSN) program. Works closely with academic and administrative staff in the SoN, liaises with University admissions services and communicates directly with applicants. The Undergraduate Admissions Coordinator participates in activities that provide information to applicants and current students with regards to the admissions requirements of the BSN Program. This varied role requires the exercise of independent judgement and initiative, strong administrative and excellent interpersonal skills.

Organizational Status

The School of Nursing operates as an independent unit within the Faculty of Applied Science and prepares graduates for direct entry to nursing practice. As a degree-granting program for a distinct health profession, the undergraduate program is responsible for its own admissions and selections process, and must be consistent with preparatory, regulatory and certification guidelines specified by the College of Registered Nurses of BC.

The position reports to the Manager, Student Services and receives functional direction and operational supervision from the Associate Director, Undergraduate Program. Works in coordination with the Graduate Programs Officer, and with other staff in the Student Services and the Administrative Office of the School. Liaises with School of Nursing faculty. Interacts with units within UBC Enrolment Services, as well as with other UBC academic units.

Work Performed

1. Coordinates BSN admission and selection processes for prospective domestic and international students and ensures they are in line with BSN Program strategic priorities.
2. Administers work flow of BSN Admissions, coordinating work processes, establishing work schedules and priorities, and resolving complex admission issues.
3. Serves as the contact person for undergraduate admissions via in person, telephone, email and mail and responds to a variety of written, email, and oral inquiries from prospective students with respect to their educational plans and admissibility to the BSN program. Supports communication of admissions decisions to applicants as well as processes admissions-related requests, such as appeals, degree transfers, course exemption, transfer credit assessments, etc.
4. Applies knowledge and understanding of complex admission / program requirements and policies in making appropriate responses, and offers advice based on individual student circumstances ranging from fairly straight-forward to extremely complex.
5. Creates, maintains, and evaluates the Undergraduate Admissions Database of applicant profiles, information, admission rankings and decisions.
6. Determines the admissibility of all BSN specific prerequisites for each applicant against established program standards; also includes collaborating with identified faculty to facilitate the Prior Learning Assessment Review (PLAR) for human anatomy and physiology courses, and advises applicants of PLAR process and decisions.
7. Manages the selection, training, evaluation and termination of Graduate Assistants hired to review and evaluate supplemental applications.
8. Identifies extremely complex applications that fall outside established admission policy and refers to the Associate Director, Undergraduate Program for evaluation and decision.
9. Provides knowledgeable and high quality customer service to prospective students and when appropriate, their families, Counsellors, Enrolment Service Professionals and other members of the University community.
10. Refers students and applicants to Enrolment Services for aspects of UBC student services including but not limited to housing, financial assistance, extracurricular activities, access and diversity, and counselling.
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