Trial Coordinator Clerk (Court Clerk)

York Region (The Regional Municipality of York); Newmarket; On-site; CAD 56,000 - 61,000; Part time

Job summary

York Region is seeking a casual on-call Scheduling Clerk in Court Services to coordinate a range of court lists and notices, ensuring alignment with regional policies. The role involves handling enforcement calendars, coordinating with officials, and supporting the judiciary.

The position requires a post-secondary diploma in Business Administration or related field, at least three years in an office setting with ICON experience, and a police background check.

Qualifications

• Post-secondary diploma/certificate (1 year or more) in Business Administration or Professional Program or related field.
• Minimum three (3) years experience in an office environment, including demonstrated legal or court experience using ICON database.
• Satisfactory Police Criminal Background Check and annual police security clearance
• Demonstrated knowledge of relevant Standards, Acts and Regulations
• Demonstrated ability in the Region’s core competencies.

Responsibilities

• Organizes and schedules a range of court hearings and trial lists.
• Maintains officer availability schedules and updates the ICON database.
• Prepares notices of trial within timelines and liaises with internal/external partners.
• Provides administrative support to the team lead, management and judiciary.
• Responds to public inquiries and maintains information per legislative and corporate standards.
• Participates in committees, work groups and special projects as assigned.

Education

Business Administration Diploma

Job description

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Job Title

Status

Casual/On-call

Temporary - Approximate length of assignment, in months

Type of Position

a Replacement

Start Date

Immediate

Per hour

Salary Grade

$40.50 - $44.02

Department

York Region -> Legal & Court Services -> Court Services

Location

ABOUT US

Almost 1.2 million residents call York Region home, making it one of the largest regions in Canada – and the fastest growing with a population that’s expected to grow to more than 2 million by 2051. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people. Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER

Consistently named one of Canada’s Best Employers by Forbes, we offer a collaborative, progressive workplace that takes pride in our organizational culture and is committed to living The 13+ Factors of Psychological Health and Safety in the Workplace – aligned with our vision to create strong, caring and safe communities both within and outside our walls.

• Defined Benefit Pension Program - With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.
• Employer of Choice - Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations.
• Benefits and Wellness - Employees and their loved ones have access to an employee health care spending account, access to a 24/7 Employee and Family Assistance Program and corporate discounts and purchase plans for day-to-day products and services. Casual employees are eligible to receive payment in lieu of benefits and/or vacation.
• Inclusive and Diverse Workforce - We’re committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership.

ABOUT THE ROLE

This position is responsible for scheduling a range of court cases before officials and administering court lists according to regional judicial policies and directives. Also responsible for sending out trial notices and coordinating all enforcement calendars. Completes special projects as assigned.

WHAT YOU'LL BE DOING

• Organizes trial requests prior to scheduling.
• Makes changes to officer availability schedules from a variety of enforcement agencies and maintains in database.
• Schedules a range of court hearings before judicial officials.
• Schedules matters taking into consideration court master plan, officer availability and internal protocols.
• Assists team lead in maintaining court lists utilized to established scheduling practices.
• Coordinates changes to court lists to respond to a variety of circumstances and to officer availability from various enforcement agencies.
• Processes documents and orders liaising with internal and external partners.
• Prepares and send out notices of trial within timelines.
• Provides motion dates as needed.
• Reviews trial dockets on a regular basis to backfill tiers to maximize court time.
• Provides administrative and support services to team lead, management and judiciary.
• Provides assistance to the public, responds and investigates inquiries from various partners.
• Maintains and updates various systems, manuals etc.
• Ensures that services provided meet Regional customer service standards.
• Participates on committees, work groups, task forces and special projects, as assigned.
• Manages information in accordance with legislation and corporate standards.
• Performs other duties as assigned, in accordance with Branch and Department objectives.

WHAT WE'RE LOOKING FOR

• Successful completion of a Post Secondary Diploma/Certificate (1 year or more) in Business Administration or Professional Program or related field or approved equivalent combination of education and experience.
• Minimum three (3) years experience in an office environment, including demonstrated legal or court experience using the Integrated Court Offences Network (ICON) database to retrieve and access data.
• Satisfactory Police Criminal Background Check and annual police security clearance
• Demonstrated knowledge of relevant Standards, Acts and Regulations.
• Demonstrated ability in the Region’s core competencies.

Scheduled Weekly Hours

35

Scheduled Shifts

Varied shifts: 8:00 a.m. to 4:00 p.m. and 8:30 a.m. - 4:30 p.m.

Operational Hours

Close Date

October 5, 2026

# of Hires Needed

1

Union

CUPE Local 4900

All employment opportunities are recorded on a 24-Hour Career Line and may be accessed by calling 1-877-464-9675 ext. 75508. We thank all candidates for their interest; however, only those selected for an interview will be contacted.

York Region is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. We respect, encourage and celebrate our diversity, aiming to build a qualified workforce that reflects the population we serve. Should you require an accommodation under the Human Rights Code during the recruitment and selection process, including accessible formats and communication supports, please email [e-mail] or call 1-877-464-9675 extension 75506. Accommodations for applicants with disabilities are available upon request during recruitment processes and throughout employment.