Travel and Logistics Coordinator

Hollyhock; British Columbia; Remote; CAD 60,000 - 80,000; Part time

Job summary

Join a forward-thinking organization as a Travel and Logistics Coordinator, where you'll play a key role in ensuring seamless travel experiences for presenters and participants. This part-time, remote position is perfect for someone with strong organizational skills and a passion for service. You'll collaborate with various teams to manage travel logistics, build relationships with local providers, and adapt to the dynamic needs of events. If you're resourceful and thrive in a fast-paced environment, this opportunity offers the chance to make a meaningful impact while enjoying flexible hours. Embrace a role that values community and connection!

Qualifications

• 2-5 years of experience in coordination, logistics, or customer service.
• Strong communication and organizational skills are essential.

Responsibilities

• Coordinate travel arrangements for presenters and group bookings.
• Provide excellent communication and service to guests.

Skills

Organizational Skills

Communication Skills

Customer Service

Conflict Management

Education

2-5 years of coordinator experience

Experience in logistics and travel

Tools

Google Workspace

Slack

Asana

Job description

Travel and Logistics Coordinator

Position: Travel and Logistics Coordinator

Reports to: Event Services Manager and Production Coordinator

Start Date: March 2025

Hours and Location: Seasonal (March to October), part-time hours (remote within British Columbia)

Wage: starting at $24.00 - $26.00 (based on experience)

ABOUT US

Community, connection and impact are the foundation of Hollyhock, through each uniquely curated gathering or program. Our vision is a living and loving planet for all, we nurture inspired leadership through collective and immersive experiences, through renewing people’s connections to themselves, one another, and the natural world.

At Hollyhock, staff really care about each other. Season after season, staff consistently report that one of the best things about their work is the relationships they build with their colleagues.

We believe that our staff must reflect the diversity of the communities we serve. We strongly encourage applicants of all genders, ethnic and cultural backgrounds, sexual orientations, abilities, and with a range of life experiences to apply. Please feel free to state any aspects of your identity that may contribute to diversity in our workforce in your cover letter, so we can prioritize your application.

ABOUT THE ROLE

The Travel and Logistics Coordinator plays a vital role within the Event Services team, overseeing travel logistics and supporting the seamless execution of programs and group bookings. This position is ideal for someone who thrives in a dynamic environment, balancing strong organizational and logistical skills.

In this role, you will coordinate all travel arrangements for presenters, group bookings, and HLI programming participants, ensuring smooth arrivals and departures. Working closely with the registration, programming, and event services teams, you will help create seamless travel experiences for all participants.

ABOUT YOU

You are resourceful, adaptable, and thrive on managing both logistical and technical challenges. You bring a relationship-first, service-oriented approach to your work, balancing a commitment to excellence. You enjoy collaborating with others and excel at keeping all the moving parts organized to create seamless travel experiences.

KEY RESPONSIBILITIES

• Plan and arrange all travel arrangements for presenters, conferences, and group bookings.
• Offer excellent communication and service to our presenters and guests in relation to their travel.
• Build and foster strong relationships with local travel providers.
• Train Guest Services staff on travel arrangement procedures and protocols.
• Adapt to a flexible work schedule, including weekends, evenings, and statutory holidays, to meet the dynamic needs of programs and events.
• Develop and implement strategies to reduce environmental impact and costs.

QUALIFICATIONS

• 2-5 years of coordinator experience.
• Previous experience in logistics, travel and customer service is an asset.
• Proficiency with computers and software, including Google Workspace, Slack, and Asana.
• Strong communication skills, with a natural and confident approach to relationship building.
• Ability to stay calm under pressure, effectively manage conflicts, and make sound decisions.
• Excellent organizational and time management skills with attention to detail.
• Experience juggling multiple tasks in a fast-paced, ever-changing environment.
• Legally eligible to work in Canada with a valid BC Driver’s License.

TO APPLY

Please send your resume and cover letter directly by email to Jodi Peters, People and Culture Lead:

[e-mail]

Position open until filled. Only short-listed candidates will be contacted.

Seniority level

• Entry level

Employment type

• Part-time

Job function

• Management and Manufacturing

Industries

• Higher Education