Tradeshow Assistant

Evertz; Burlington; On-site; CAD 50,000 - 60,000; Full time

Benefits offered by this job

Benefits program

Competitive compensation

Work-life balance

Employee assistance

Discount platform

Career progression

Casual environment

Social events

Job summary

Evertz Microsystems in Burlington, Ontario is seeking a Tradeshow Assistant to support NAB, IBC, ISE and InfoComm events. You will manage trade show equipment, inventory, shipping, customs, and on-site booth setup.

This hands-on role requires a highly organized, detail-oriented individual comfortable with physical work and occasional travel to events. You will collaborate with Demo, Product Management and Engineering to ensure readiness and drive process improvements.

Qualifications

• Ability to manage multiple projects and deadlines with ease.
• Experience with logistics, inventory management, shipping or event coordination.
• Proficiency in Microsoft Office (Excel, Visio, Word, Outlook).
• CAD software experience is an asset.
• Willingness to travel occasionally for major trade shows.

Responsibilities

• Coordinate and supply required equipment for domestic and international shows
• Test and track LCD displays, AV gear, tools, and other assets
• Maintain detailed inventory records including shipping dates and locations
• Coordinate receipt, inspection and return of trade show equipment
• Ensure equipment and materials ship on time
• Track returns and keep assets accounted for after each event
• Assist in planning major events (NAB, IBC, ISE, InfoComm)
• Support booth design, floor layouts and cable planning
• Pre-wire racks and prepare demo systems
• Dismantle returns and repurpose equipment as needed
• Coordinate procurement and deployment of non-Evertz gear
• Work with Logistics on shipping docs and customs
• Support on-site setup and teardown as required
• Contribute to continuous improvement of event logistics
• Maintain organized trade show storage and staging areas

Skills

Project coordination

Attention to detail

Communication

Hands-on work

Multitasking

Tools

Microsoft Office

CAD software

Job description

The Tradeshow Assistant plays a key role in supporting Evertz's presence at major industry events, including NAB, IBC, ISE, and InfoComm. This position is responsible for managing trade show equipment and inventory, coordinating shipping and customs logistics, staging and pre-wiring demo systems, and supporting booth setup and teardown both in the office and on-site. Working closely with Demo, Product Management, and Engineering teams, the Tradeshow Assistant ensures equipment is tracked, tested, and ready for deployment while helping to continuously improve event logistics and inventory processes. This is a hands-on role suited to a highly organized, detail-driven individual who is comfortable with physical work and occasional travel to support the variable trade show calendar.

Responsibilities

• Support domestic and international trade shows by coordinating and supplying required support equipment and materials
• Manage, test, and track non-Evertz trade show assets, including LCD displays, monitors, AV equipment, tools, and other support items
• Maintain detailed inventory and logistics records, including shipping dates, event locations, durations, and return schedules
• Coordinate the receipt, inspection, and return of trade show equipment
• Ensure required equipment and materials are shipped on time
• Track equipment returns and ensure all assets are accounted for following each event
• Assist in the planning and execution of major industry events, including NAB, IBC, ISE, and InfoComm
• Support booth design, floor layouts, under-carpet cable planning, and infrastructure requirements
• Staging and preparing demo systems
• Pre-wiring racks and equipment based on connection diagrams from demo team
• Dismantle demo returns and repurpose equipment as required
• Coordinate procurement and deployment of non-Evertz equipment and services
• Work closely with Logistics teams to prepare shipping documentation, customs paperwork, and freight schedules
• Coordinate loading and unloading of transport vehicles and shipping containers
• Assist with custom booth elements, displays, and other special event requirements as needed
• Maintain trade show storage and staging areas, ensuring equipment, cables, tools, and supplies are organized and readily available
• Collaborate with Demo, Product Management, and Engineering teams to assemble and prepare demonstration systems for events
• Prepare equipment for shipment, including packaging, labeling, inventory verification, and documentation
• Liaise with internal teams to collect equipment and information required for event planning, shipping, and customs compliance
• Support on-site trade show setup and teardown activities when required
• Assist with continuous improvement of event logistics, inventory management, and trade show processes

Qualifications

• High energy individual that can handle the variable tradeshow calendar
• Strong organizational and project coordination skills with exceptional attention to detail
• Proficiency with Microsoft Office applications, including Excel, Visio, Word, and Outlook
• Experience with CAD software for floorplans, layouts, or design work is an asset
• Ability to manage multiple projects and deadlines simultaneously
• Learn independently to help with demo systems used at tradeshows / events
• Strong communication and interpersonal skills with the ability to work effectively across departments and other parties (internal and external)
• Comfortable performing hands-on work, including equipment assembly, setup, packing, and lifting of trade show materials
• Experience with logistics, inventory management, shipping, or event coordination is preferred
• Willingness to travel occasionally to support major trade shows and corporate events

What we offer

• Employer funded benefits program
• Competitive total compensation package
• Work-life balance
• Employee Assistance plan
• Employee Discount Platform
• Career progression
• Casual work environment
• Social events and sports teams

Location

Burlington, Ontario (in-office position)

Hours

Monday - Friday, 40 hours.

Vacancy

This is new position.

Salary Range

$50K - $60K CAD

About Evertz Microsystems (TSX: ET)

Evertz is a global leader in broadcast technology, delivering cutting-edge hardware and software solutions that deliver content to television sets, on-demand services, WebTV, IPTV, and mobile devices (like phones and tablets) worldwide. Trusted by major broadcast facilities, telcos, and satellite providers on every continent, we’re known for end-to-end innovation that sets the industry standard.

Canadian-headquartered with offices around the world, Evertz has 2,000+ employees and has been recognized as one of Canada’s 50 Best Managed Companies - a testament to our commitment to excellence and global impact.

Join a team where your work shapes the future of broadcast and new media industries.

Evertz is committed to equal opportunity employment.

Accommodations are available throughout the recruitment process for applicants with disabilities — please notify HR when scheduling your interview.

Artificial intelligence (AI) technology may be used in our recruitment process to assist with resume screening and interview note-taking. All hiring decisions are made by our team without AI involvement.

Thank you for considering a career with Evertz!