Trademark Prosecution Specialist

BC Legal Management Association; Vancouver; Hybrid; CAD 65,000 - 85,000; Full time

Job summary

Osler, Hoskin & Harcourt LLP in Vancouver seeks an Administrative Support professional for the Intellectual Property department, focusing on trademark prosecution and related processes. This full-time role supports legal assistants and IP lawyers.

You will open trademark matters in Inprotech, track deadlines, reconcile fees, file with the CIPO system, and maintain client and ownership data. The position requires a college diploma and at least three years of IP experience; a hybrid work

Qualifications

• Minimum of 3 years of experience in Intellectual Property, preferably trademarks.
• College diploma required; equivalent combinations accepted.
• Experience with trademark prosecution processes is preferred.

Responsibilities

• Open trademark matters in Inprotech, including Opposition and Section 45.
• Maintain client information, contacts, reference numbers, and ownership in databases.
• Process Canadian and foreign trademark correspondence and track deadlines.
• Manage renewal deadlines and generate renewal reminders.
• Prepare Nice classifications and payment of renewals.
• Assist legal professionals and assistants with workflow and deadline tracking.
• Generate deadline or portfolio reports from the filing system.
• Correspondence to clients using standard templates.
• Create skeleton letters and amendments for review by Trademark agents.
• Submit final trademark correspondence using the CIPO filing system.
• Reconcile government fees with Accounting.
• Ensure tariff entries in Intapp time entry.
• Close electronic files regularly.
• Handle confidential materials.
• Perform other duties as required.

Skills

Microsoft Office

Learn new systems

Fast and accurate work

Independent work

Tact and flexibility

Organizational skills

Verbal communication

Written communication

Education

College diploma

Tools

Intapp time entry

Job description

Osler, Hoskin & Harcourt LLP in Vancouver seeks an Administrative Support professional for the Intellectual Property department, focusing on trademark prosecution and related processes. This full-time role supports legal assistants and IP lawyers.

You will open trademark matters in Inprotech, track deadlines, reconcile fees, file with the CIPO system, and maintain client and ownership data. The position requires a college diploma and at least three years of IP experience; a hybrid work