Trademark Assistant

David Aplin Recruiting; Toronto; On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Health & dental benefits

RRSP matching

Hybrid work model

Job summary

Our client, a Downtown Toronto IP law firm, seeks a detail-oriented Trademark Assistant to support daily administrative and file management tasks. The position is hybrid, with two days in-office and three days remote weekly, within a collaborative and professional environment.

You will work closely with Partners, Associates, and legal professionals to ensure efficient operations and exceptional client service, building a long-term IP career.

Qualifications

• Legal Assistant Diploma/Certificate or Law Clerk Degree from an accredited program.
• 2-5 years of trademark experience within a law firm or IP environment.
• Experience with electronic trademark practice environments.
• Familiarity with IP docketing systems and document management software.
• Strong proficiency with Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Detail-oriented with strong organizational abilities.
• Professional, reliable, client-service oriented demeanor.
• Ability to work independently while following procedures.

Responsibilities

• Provide administrative support to professionals within the Trademark and Copyright practice groups.
• Manage due dates, deadlines, and file-related correspondence per procedures.
• Review client instructions and take action under supervision of legal professionals.
• Assist with invoice preparation, distribution, and follow-up activities.
• Maintain and organize electronic files, emails, and legal documents in DMS.
• Communicate professionally with clients, associates, and stakeholders.

Skills

Trademark management

Docketing familiarity

Electronic filing

Microsoft Office

Attention to detail

Communication skills

Team collaboration

Bilingual English/French

Education

Legal Assistant Diploma/Certificate or Law Clerk Degree

Tools

IP docketing systems

Document management software

Job description

Our client, a well-established intellectual property law firm located in Downtown Toronto, is seeking a detail-oriented Trademark Assistant to join their legal support team in a collaborative and professional environment. Please note, this is a hybrid role, requiring two days in-office and three days remote each week.

Working closely with Partners, Associates, and legal professionals, this role will support daily trademark administrative and file management functions while ensuring efficient operations and exceptional client service. This is an excellent opportunity for someone who enjoys structured legal support work, takes pride in organization and accuracy, and is looking to build a long-term career within the Intellectual Property field.

Compensation & Benefits

• Salary: $60,000 - $80,000 (commensurate with experience)
• Comprehensive health & dental benefits following the probationary period
• RRSP matching program following the probationary period
• Hybrid work model (2 days in-office, 3 days remote)

Key Responsibilities

• Provide administrative support to professionals within the Trademark and Copyright practice groups
• Manage due dates, deadlines, and file-related correspondence in accordance with established procedures
• Review client instructions and take appropriate action under the direction of legal professionals
• Assist with invoice preparation, distribution, and follow-up activities
• Maintain and organize electronic files, emails, and legal documents within document management systems
• Communicate professionally with clients, associates, and stakeholders

Qualifications

• Legal Assistant Diploma/Certificate or Law Clerk Degree from an accredited program
• 2-5 years of trademark experience within a law firm or intellectual property environment
• Proven experience working within an electronic trademark practice environment
• Familiarity with IP docketing systems and document management software
• Strong proficiency with Microsoft Office Suite
• Excellent written and verbal communication skills
• Strong attention to detail and organizational abilities
• Professional, reliable, and client-service-oriented demeanor
• Strong teamwork and interpersonal skills with the ability to work independently and follow established procedures closely
• Experience supporting marketing and advertising-related intellectual property work is considered an asset
• Bilingualism in English and French is considered an asset

we welcome applicants from all backgrounds, experiences, and perspectives.

To be considered, applicants must be legally entitled to work in Canada, including holding any required permits.