Trademark Legal Admin – Hybrid, Growth Path

Gowling WLG; Vancouver; Hybride; CAD 61 000 - 75 000; Plein temps

Avantages offerts par ce poste

Health, dental, and mental health in‑s

Hybrid work flexibility

Vacation days (15+)

Parental leave top‑up

Group Retirement Savings Plan

Disability and life insurance

Employee & Family Assistance Program

Supportive culture

Résumé du poste

Gowling WLG in Vancouver seeks a Legal Administrative Assistant to join our Intellectual Property team, supporting professionals in a Trademark-focused practice. You will manage filings, correspondence, and client communications while maintaining accurate dockets and billing records.

The ideal candidate has 5+ years in IP administration, strong Microsoft 365 skills, and experience with Aderant and iManage. This role offers hybrid work flexibility, competitive benefits, and a collaborative

Qualifications

• Graduate of a recognized Legal Secretarial or Law Clerk Program.
• 5+ years’ experience as a Legal Administrative Assistant with proficiency in Intellectual Property/Trademarks.
• Working knowledge of Inprotech, CIPO’s and WIPO’s online systems would be an asset.
• Excellent oral and written communication skills, proofreading abilities and attention to detail.
• Ability to work under pressure, adapt to changing priorities, and manage deadlines.
• Open to feedback and learning new concepts and work styles.
• Ability to work independently or in a team with minimal supervision.
• Strong proficiency with Microsoft 365, Outlook, PowerPoint, Excel, Aderant, and knowledge of iManage or similar DMS would be an asset.

Responsabilités

• Preparing, amending, and attending to electronic filings and prosecution in Canada; Madrid Designations experience a plus.
• Preparing and filing correspondence with CIPO and WIPO.
• Monitor deadlines and prepare reports and client communications; assist with responses to deadlines.
• Prepare dockets and accounts; comfortable with numbers and billing procedures.
• Prepare routine correspondence and maintain client contact information.
• Prioritize incoming work and manage ongoing tasks.
• Implement and maintain practice management systems for busy professionals.
• Open, close and maintain files.
• Other duties as required.

Connaissances

Communication skills

Attention to detail

Multitasking

Professional communication

Formation

Graduate of Legal Secretarial or Law Clerk Program

Outils

Microsoft 365

Outlook

PowerPoint

Excel

Aderant

iManage or similar DMS

Description du poste

Gowling WLG in Vancouver seeks a Legal Administrative Assistant to join our Intellectual Property team, supporting professionals in a Trademark-focused practice. You will manage filings, correspondence, and client communications while maintaining accurate dockets and billing records.

The ideal candidate has 5+ years in IP administration, strong Microsoft 365 skills, and experience with Aderant and iManage. This role offers hybrid work flexibility, competitive benefits, and a collaborative