Timetabling Coordinator

University of Alberta; Edmonton; Hybrid; CAD 52,000 - 76,000; Full time

Job summary

The University of Alberta is seeking a Timetabling Coordinator to ensure the accuracy and integrity of the official course record and class schedule. This role supports a diverse network of departments and works hybrid at North Campus, Edmonton.

Reporting to an Assistant Registrar, Enrolment Services, you will update data in Campus Solutions and Infosilem Academic, evaluate schedules, resolve data issues, and assist users with registration questions while maintaining strong cross-campus

Qualifications

• University degree or related diploma with additional years of experience.
• 1–2 years of administrative office-related experience.
• Thorough understanding of University policies and procedures, especially in course scheduling, registration, and examinations.
• Familiarity with the campus layout and facilities.
• Excellent communication, organization, and interpersonal skills.

Responsibilities

• Update and edit all course record data using Campus Solutions and Infosilem Academic.
• Evaluate and edit the class schedules for Fall/Winter and Spring/Summer.
• Identify, investigate, and solve problems related to course scheduling.
• Monitor daily course activity and resolve data issues.
• Assist students, departments, faculties, and colleges with registration-related questions.
• Evaluate class details to determine appropriate allocation of centrally-scheduled space.

Skills

Communication skills

Organization

Interpersonal skills

Education

University degree or related diploma

Tools

Campus Solutions

Infosilem Academic

Job description

Job Description

This competition is open to all applicants however; internal applicants will be given priority consideration based on minimum qualifications, or a combination of experience, skills, and abilities before external applicants are considered.

Job Description

This competition is open to all applicants however; internal applicants will be given priority consideration based on minimum qualifications, or a combination of experience, skills, and abilities before external applicants are considered.

This position has a term length of 2 years.

Location

This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton.

Reporting to an Assistant Registrar, Enrolment Services, the Timetabling Coordinator is responsible for the accuracy and integrity of the official course record and class schedule. This is critical to ensuring that students are able to successfully register, course information is correctly reflected on students’ transcripts, and fee assessments are accurate. As course offerings routinely change, the coordinator will often come across new situations that will require them to use their problem-solving skills to ensure information is correctly updated.

Supporting a diverse network of departments, faculties, and colleges, the Timetabling Coordinator will also develop and maintain strong working relationships with colleagues across the university.

Responsibilities

• Using Campus Solutions and Infosilem Academic, the Timetabling Coordinator updates and edits all course record data.
• Evaluates and edits the class schedules for Fall/Winter and Spring/Summer.
• Identifies, investigates, and solves problems related to course scheduling.
• Monitors daily course activity, including the addition of new class sections, room change requests, and enrolment activity, and reviews daily reports to resolve data issues.
• Assists students, departments, faculties, and colleges with registration-related questions.
• Evaluates class details, including technology requirements, in order to determine appropriate allocation of centrally-scheduled space.

Qualifications

• University degree or related diploma with additional years of experience.
• 1-2 years of administrative office-related experience.
• A thorough understanding of University policies and procedures, especially in the areas of course scheduling, registration, and examinations.
• Familiarity with the campus layout and facilities.
• Excellent communication, organization, and interpersonal skills.

About Us

The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more .

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

About The Team

The Office of the Registrar (RO) plays a key role in every aspect of the student experience, from recruitment to graduation and beyond. The RO also supports the broader campus community, including faculties, departments, and other units.