Temporary Payroll Advisor

Halton Catholic District School Board; Burlington; On-site; CAD 55,000 - 70,000; Full time

Job summary

Halton Catholic District School Board is seeking a Payroll Advisor to support Payroll Services. This temporary, 40-hour-per-week role involves processing payrolls, deductions, pensions, and ensuring accurate records in iSYS Works and related systems.

You will prepare reports, assist with year-end tasks, and collaborate with Finance and HR to service staff efficiently. The position requires strong Excel and payroll knowledge, with a focus on accuracy and customer service.

Qualifications

• Two years payroll experience, preferably in education/public sector.
• Strong knowledge of payroll legislation and CRA remittances.
• Proficient in iSYS Works and MS Office applications.
• Excellent math, problem solving, and attention to detail.
• Strong communication and collaborative skills.
• HS Diploma required; PCP designation preferred or in progress.

Responsibilities

• Process payrolls and employee changes in iSYS Works and iSYS Web Payroll.
• Compute deductions, benefits, defined pensions, and specialized payments.
• Prepare monthly reports and remittances for benefits and union dues.
• Assist in year-end and T4 reporting; handle ad hoc payroll duties.
• Provide proactive customer service to staff and stakeholders.

Skills

Payroll knowledge

Attention to detail

Communication

Teamwork

Customer service

Education

High School Diploma

NPI PCP designation (preferred)

Tools

iSYS Works

Excel

MS Office (Access/Word/PowerPoint)

Adobe Acrobat

Job description

About Us

The Halton Catholic District School Board (HCDSB), in partnership with home and Church, is an inclusive and equitable learning community dedicated to providing excellence in Catholic education by developing Christ-centered individuals enabled to transform society. A provincial leader in student achievement, Halton Catholic District School Board provides exceptional educational experiences and services to over 36,000 students of all ages across our 48 elementary schools, 10 secondary schools, and 3 continuing education facilities, serving the wider Catholic communities of Burlington, Halton Hills, Milton, and Oakville.

We encourage all applicants to view our Careers website for more information about our Board.

Job Summary

To support Schools and the Catholic Education Centre Administration Office by providing clerical support for the efficient daily operation of the applicable school or department. This position provides assistance to staff and the general public as required.

Successful applicants will be required to assist throughout the Halton Region.

This is a temporary, forty (40) hours per week, Level VIII position with duties effective immediately, with an end date to be determined (not to exceed April 30th, 2027).

JOB SUMMARY:

Under the general supervision of the Supervisor, Payroll Services, and Manager, Payroll Services, the Payroll Advisor works independently in a collaborative environment alongside other Payroll Advisors and Management to perform all tasks related to processing multiple payrolls. This involves preparing and processing all payroll transactions & employee changes in the iSYS*Works and iSYS*Web Payroll Systems, computation of deductions, benefits, defined benefit pensions, and specialized payments where applicable, reconciliation and preparation of manual cheques and EFT payments as required, distribution of costs, development, and preparation of records of employment and updating payroll information regularly to the financial information system.

Other tasks include preparing monthly reports and remittances for benefits, union dues, assisting in year-end and T4 reporting, and other ad hoc duties as are required from time to time. The Payroll Advisor will actively work with employees or other stakeholder groups to address questions or payroll concerns, providing excellent and proactive customer service to these groups. The Payroll Advisor works closely with both the Finance and Human Resources Services Departments to ensure accuracy in employee profiles and to proactively advise on pay requirements and issues that may arise.

QUALIFICATIONS / EXPERIENCE:

• Excellent working knowledge of computerized payroll systems and computer applications such as Microsoft
  Excel/Access/Word/Windows, Adobe Acrobat, and other software.
• Experience with the iSYS*Works or other MS Access architecture payroll systems is a definite asset.
• Excellent mathematical and problem-solving skills.
• Strong oral and written communication skills, with the capacity to work in a collaborative team-based environment.
• Minimum of two (2) years of payroll experience, with school board or other public sector experience preferred.
• High School Diploma required. Active certification, or working towards certification through coursework, with the National
  Payroll Institute (NPI) for the Payroll Compliance Professional (PCP) designation is preferred.
• A deep understanding of payroll legislation, including standards & requirements for records of employment, source
  deductions, CRA remittances, and has demonstratable skills in independent research to find answers in unique situations.
• Self-starter with proven ability to multi-task, prioritize with competing/changing demands and high attention to detail while
  adhering to strict deadlines.
• Capacity to engage members of diverse communities and skilled in a variety of consultation techniques, protocols and
  strategies.

This position is covered by C.U.P.E. Local 3166.00 Collective Agreement.

Please be advised as a condition of employment with the Board, candidates will be required to provide the following documentation upon hire:

• an original Criminal Reference Check including Vulnerable Sector Screening, dated within the last six (6) months

Equity and Inclusion

The Halton Catholic District School Board (HCDSB) is committed to supporting the development of a strong and equitable workforce, that will foster the success and well-being of our students, staff, and wider-Catholic school communities. We strive to uphold the values of equityand inclusion in the recruitment and hiring of qualified staff who reflect the diversity of our region. Although qualifications and experience will be determining factors in the hiring process, the HCDSB shall promote the hiring of qualified candidates from under-represented groups. To that end, we actively encourage applications from members of groups with historical and/or current barriers to equitable outcomes including, but not limited to: First Nations, Métis, and Inuit peoples, and all other Indigenous peoples; members of groups that commonly experience discrimination due to race, ancestry, colour, or place of origin; persons with visible and/or invisible (physical and/or mental) disabilities.

Special Considerations

Pursuant to the Accessibility for Ontarians with Disabilities Act, 2005, the Halton Catholic District School Board will provide accommodations to applicants who are selected to participate in our recruitment process. Such requests, outlining the nature of any accommodation(s) required, are to be submitted to Human Resources Services by phone at 905-632-6300 or 1-800-741-8382. Information received relating to accommodation needs of applicants will be addressed confidentially.

The Halton Catholic District School Board may use Artificial Intelligence (AI)‑assisted tools during the recruitment and selection process, including to help review applications based on job‑related criteria and to support interview administration. All decisions regarding candidate advancement are made by Human Resources Services staff in partnership with the hiring manager.

Questions

If you require assistance with ApplyToEducation, please contact 1-877-900-5627 or email [e-mail].

If you require additional information regarding this position, do not hesitate to contact our support recruitment staff (Christine Milanczak or Edea Santini)at905-632-6300or1-800-741-8382.

We thank all applicants for their interest. However, only those candidates selected for aninterview process will be contacted.