Temporary IT Project Manager & Business Analyst

The Corporation of the Town of Ajax; Ajax; Hybrid; CAD 93,000 - 117,000; Full time

Job summary

The Town of Ajax is seeking a Temporary IT Project Manager & Business Analyst to lead cross-functional teams in implementing strategic technology initiatives. This role involves analyzing business processes, managing projects, and providing guidance on technology solutions. Ideal candidates will have a background in project management and business analysis, with strong communication skills and experience in the municipal sector.

Benefits

Comprehensive benefits package

Paid sick and vacation days

Health & Dental benefits coverage

Employee & Family Assistance Program

Health & Wellness Program

Defined benefits pension plan (OMERS pension)

Flexible work arrangement

Qualifications

• Minimum of 3 years of experience in project management and business analysis.
• Training in business analysis and project management tools.
• Experience with Organizational Change Management.

Responsibilities

• Analyze existing business processes to identify inefficiencies.
• Collaborate with teams to implement process improvements.
• Manage project artifacts and lead project teams.

Skills

Project Management

Business Analysis

Communication

Interpersonal Skills

Team Building

Education

Diploma or degree in Computer Science or Computer Engineering

Tools

Microsoft 365

Workday HR system

Job description

The Town of Ajax, situated on the northern shore of Lake Ontario, is an innovative municipal sector leader that provides a variety of services to one of the fastest growing communities in Ontario. With over 130,000 residents, Ajax's rich heritage and culturally diverse community make it a great place to work and live.

Temporary IT Project Manager & Business Analyst

Reporting to the Supervisor, IT Projects, the IT Project Manager & Business Analyst acts as a leader of large cross-functional project teams comprised primarily of managers and super-users from various departments. This position is a liaison between departments and IT staff, responsible for identifying and bringing large-scale strategic technology initiatives from concept to implementation. The IT PM / BA plans and delivers the most complex and strategically important technology projects, providing project management guidance and enabling clients to derive maximum benefit from their business solutions and client systems. The incumbent is a skilled relationship-builder, comfortable managing consultants and contracted professional services, and able to translate business needs into technological solutions.

Job Duties Include

The following responsibilities and duties of this position includes but is not limited to :

• Thoroughly analyze existing business processes across various departments to identify inefficiencies, redundancies, and areas for improvement.
• Document processes using tools and methodologies such as flowcharts or process maps to ensure clarity and understanding.
• Collaborate with cross-functional teams to develop and implement process improvements, aiming to streamline workflows, reduce costs and enhance productivity.
• Plan and practice various analysis tools and techniques to identify business requirements and assist in their transformation into technology solutions.
• Document and maintain business and system requirements for corporate solutions, emphasizing configuration, integration, testing, deployment, and support to ensure the systems meet the criteria outlined in the business teams.
• Identify and recommend opportunities to improve system usage by keeping current on system capabilities, best practices, and future directions.
• Create and manage project artifacts such as assessments, charters, timelines, RAID logs, Requests for Change, and status reporting throughout the lifecycle of the assigned projects.
• Lead large project teams with shared accountability for project outcomes and timelines.
• Organize and chair project team meetings; ability to facilitate meetings of large groups of staff with converging opinions.
• Lead multiple projects simultaneously within the Technology & Innovation project portfolio.
• Manage and escalate project risks and issues as they arise until adequately resolved.
• Provide oversight of project consultants and contracted professional services.
• Contribute to the project management and business analysis governance processes and templates.
• Develop RFPs for required professional services, consulting and technology related to major projects; will sit on bid evaluation committees and contribute to decisions for contract awards.
• Provide quality advice and guidance to staff across the organization, at all levels, on developing high-quality business systems and solutions.
• Act as a mediator when identifying contradictory requirements; assist with finding common ground to benefit all parties.
• Influence decisions based on facts, data, experience and / or contemporary best practices to support continuous improvement.
• Lead and participate in internal and external user groups and vendor-provided training opportunities to promote system utilization.

Qualifications / Skills

• Diploma or degree in Computer Science or Computer Engineering (or a related field) with a minimum of 3 years of demonstrated experience in project management, business analysis, system design, or an equivalent combination of education and experience.
• Training and experience in business analysis and project management; knowledge of project management and business analysis tools and techniques.
• Direct project experience with Organizational Change Management planning and execution as part of large system deployments.
• Experience creating, developing and executing system training plans, documents and online / in-person training sessions for all types of users and levels in the organization.
• Certification as a Certified Business Analyst Professional or Project Management Professional or working towards those certifications is an asset.
• Strong understanding of and experience with technology, including :

business applicationsidentifying and implementing integration opportunitiesdatabase administrationsystem design and configurationdata management / analysis

• Exceptional interpersonal and team-building skills.
• Highly developed communication skills, especially the ability to communicate technical / complex information verbally and in writing using lay terminology.
• Demonstrates patience, active listening skills and respect in all interactions.
• Strong writing skills for business case development and other formal documentation.
• Proficiency with the Microsoft 365 platform and products (Teams, Outlook, Visio, Word, Excel, PowerPoint, SharePoint, Project).
• Working experience in the municipal or public sector is highly desired.
• Exposure to and experience with the Workday HR system is considered an asset.
• Ability to provide a current Criminal Reference Check satisfactory to the Town of Ajax upon being hired.

What is Offered to Staff

• Rate of Pay : $93,206 - $116,507 per year
• Duration of Contract : This temporary position is up to 12 months in duration.
• Hours of Work : This is a non-union position that works 35 hours per week, Monday through Friday, from 8 : 30 a.m. to 4 : 30 p.m.
• Town Perks : The Town offers temporary full-time staff a comprehensive benefits package with paid sick and vacation days; Health & Dental benefits coverage; Employee & Family Assistance Program; Health & Wellness Program; Town of Ajax Fitness Centre Combo membership; plus a defined benefits pension plan (OMERS pension).
• Hybrid Work Environment : A flexible work arrangement, including the option to work from home some of the time, is currently a possibility with this position and can be discussed during the interview process.