Temporary Events Coordinator

The Glencoe Club; Calgary; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading private sports and social club in Calgary seeks a Temporary Events Coordinator to join their Events Team. The role involves planning and executing exceptional events, ensuring high customer satisfaction, and collaborating with various departments. Ideal candidates will have experience in event coordination, strong communication skills, and a commitment to delivering outstanding service.

Benefits

Employee Meals

Employee Referral Program

Employee Recognition Programs

Qualifications

• Minimum 2 years of experience in event coordination or hospitality.
• Ability to manage multiple events simultaneously with attention to detail.

Responsibilities

• Coordinate corporate meetings, celebrations, and social gatherings.
• Create and manage Banquet Event Orders (BEOs).
• Oversee event setups for smooth execution.

Skills

Organizational Skills

Communication

Relationship Building

Tools

Event Booking Systems

Job description

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The Glencoe Club is a private, family-oriented sports and social club located in the Elbow Park neighbourhood of Calgary, Alberta. Our members can train and play in our leading edge sports and recreation facilities; grow and excel in our vast array of programs; enjoy our specialist services; dine in our first-class restaurants; and create lifelong memories with family and friends.

If you are genuinely passionate about our vision to be our members’ second home, providing excellence in all that we do, have a proven track record for creating exceptional experiences through your interactions, and champion our values of respect, wellness, integrity, relationships, caring, and innovation, we want to hear from you.

We are seeking a dedicated and detail-oriented Temporary Event Coordinator to join our Events Team. Supporting the Event Services Supervisor, you will plan, book, and execute exceptional events at both The Glencoe Club and Glencoe Golf & Country Club. You will focus on delivering a high level of customer service in planning and organizing events that meet or exceed member expectations.

Responsibilities

1. Play a pivotal role in booking and coordinating corporate meetings, celebrations of life, social gatherings, and internal sports league events
2. Serve as a key point of contact for event inquiries, ensuring a seamless booking experience
3. Create and manage comprehensive Banquet Event Orders (BEOs) that detail every element, from setup specifics and food & beverage selections to AV needs, décor, and precise timelines
4. Oversee and support flawless event setups to guarantee smooth execution and exceptional guest satisfaction
5. Lead post-event follow-ups, ensuring timely payment finalizations and capturing valuable feedback for future improvements
6. Prepare and distribute the Weekly BEO Package & Events Sheet, keeping all relevant departments informed and on track
7. Drive efficiency by ensuring timely Banquet POS updates and assisting in the creation of daily, weekly, monthly, and annual event reports
8. Collaborate closely with the Event Services Supervisor, Food & Beverage teams, and other key departments to deliver outstanding events at both clubs

Qualifications

1. Minimum 2 years of experience in an event coordination or hospitality role
2. Excellent organizational, communication, and relationship-building skills
3. A diplomatic and professional demeanor to engage with members and staff
4. Ability to manage multiple events simultaneously with attention to detail
5. Experience with event booking systems (e.g., Northstar, Birchstreet) is an asset
6. Strong team player with a commitment to delivering exceptional service
7. High standards of ethics, honesty, and integrity

Why Choose Us

1. An inclusive and diverse working environment highlighted by creativity and collaboration, featuring top industry leaders
2. Numerous opportunities for personal and professional growth including training and development
3. Delicious, fulsome employee meals prepared daily
4. Employee referral program that rewards the additional talent you bring
5. Numerous employee recognition programs to reward you for your incredible efforts

Additional Details

This is a Temporary, Full-Time salaried position ending on December 31, 2025, that reports to the Events Services Supervisor. The successful candidate will require reliable transportation between both clubs and may be required to work a variety of shifts including weekdays, evenings, weekends, and holidays, based on business needs.

The successful applicant will be required to complete a background check, Respect in the Workplace training, and certification prior to employment.

Qualified applicants are invited to submit their cover letter and resume to [e-mail] by Monday, May 26th.

Additional information about The Glencoe Club and offerings can be found at our website: www.glencoe.org or www.glencoejobs.org.

We thank all applicants for their interest; only shortlisted candidates will be contacted.