Events Coordinator

Osler; Calgary; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading law firm in Calgary is seeking an Events Coordinator to enhance client experiences through meticulously planned events. The role involves collaborating with senior management, managing logistics, and ensuring high-quality execution of events. Candidates should possess a strong background in event management, excellent communication skills, and a customer-service orientation. This position offers an opportunity to contribute creatively to client engagement initiatives.

Qualifications

• Minimum of three years’ experience planning and executing events.

Responsibilities

• Plans and executes all elements of client events, including logistics and vendor coordination.
• Works with the Client Development team to determine event objectives and budget.
• Coordinates the firm's client gifting program and manages virtual event technology.

Skills

Event Management

Customer Service

Communication

Creativity

Time Management

Education

Relevant community college or university degree

Tools

Salesforce

ON24

Zoom

Marketing CMS

MS Office

Job description

Osler is hiring an Events Coordinator to join our Client & Business Development Team in our Calgary Office . The successful candidate will assist in the planning and delivery of exceptional client experiences. This is a client-facing role and the Coordinator will work directly with partners and senior management in the planning and execution of client seminars and social events.

Major Responsibilities

• Plans, coordinates and executes all elements of off-site, and in conjunction with the hospitality group for on-site, external client events which may include invitations, RSVPs, venue, catering, layout, handling vendor contacts, coordinating between Osler departments, rentals, deliveries, boardrooms, IS requirements, and plans all necessary place settings, set up and clean up, etc.
• Works collaboratively with the Client Development team to determine event objectives, audience, format, scope and budget
• Generates ideas and preparesevent proposals for Client Development and lawyer approval
• Ensures every detail is attended to; performing last minute quality checks (i.e. facility and equipment)
• Coordinate the firm’s client gifting program, including regularly sourcing new and interesting products
• Reviews final billing submitted to Client Development for events and prepare reports
• Provides restaurant recommendations and booking private rooms for smaller client dinners / lunches and provides invites for same
• Coordinates the drafting of invitations and the creation of targeted mailing lists
• Manage all virtual event technology requirements including the firm CRM (OnePlace), CMS (Kentico), Zoom and our preferred webinar planform, ON24
• Attends almost all events in order to make sure that objectives are accomplished.
• Some overtime is required.

Education and Experience

• Relevant community college or university degree,
• Minimum of three years’ experience planning and executing events.

Knowledge and Skills

• Strong event management background (preferably in a corporate environment) with a demonstrated knowledge of event planning and management principles, methods and techniques.
• Experience with event technology including Salesforce, ON24, Zoom, Marketing CMS strongly desired
• Proficient with MS Office, including Word, Excel, Outlook and PowerPoint.
• Strong customer-service orientation
• Ability to take ownership of projects, as well as multi-tasking multiple concurrent events.
• Superior accuracy, attention to detail, creativity, time-management and organizational skills.
• Excellent written and oral communication skills
• Creative flair and interest in creating new client events and experiences

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

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