Temporary Clinic Admin & Scheduling Coordinator

Women's College Hospital; Toronto; Hybrid; CAD 45,000 - 60,000; Full time

Job summary

Women’s College Hospital is seeking a Medical Secretary to provide clerical and administrative support within the Medical Imaging Department. The role involves reception duties, patient registration, appointment bookings and various administrative tasks to support efficient clinic operations.

The incumbent will help triage referrals, schedule complex tests, ensure accurate health records, and act as a professional representative of the hospital to patients and providers.

Qualifications

• Strong customer service and communication skills required.
• Ability to work under pressure and manage multiple clinic tasks.
• Proficient in MS Word, Excel, and Outlook.

Responsibilities

• Facilitate efficient access to specialty services by receiving and processing referrals and scheduling appointments.
• Schedule patient visits and coordinate required tests.
• Maintain patient records and ensure health records are up to date.
• Greet patients and provide attentive customer service at check-in and check-out.
• Assist with administrative tasks and participate in team meetings.

Skills

Customer service

Communication skills

MS Office proficiency

Teamwork

Attention to detail

Education

Medical Office Administration Diploma

Tools

Electronic Health Records (EHR)

MS Office

Job description

Women’s College Hospital is seeking a Medical Secretary to provide clerical and administrative support within the Medical Imaging Department. The role involves reception duties, patient registration, appointment bookings and various administrative tasks to support efficient clinic operations.

The incumbent will help triage referrals, schedule complex tests, ensure accurate health records, and act as a professional representative of the hospital to patients and providers.