Technicien(ne), Administration / Administrative Technician

Jones Lang LaSalle Incorporated; Montreal; On-site; CAD 40,000 - 60,000; Full time

Job summary

Une entreprise leader dans le secteur immobilier recherche un(e) Technicien(ne) Administratif(ve) pour rejoindre son équipe à Montréal. Le candidat idéal sera responsable de la gestion des tâches administratives et de la coordination des opérations au sein de l'équipe de propriété, tout en garantissant une communication fluide tant en français qu'en anglais. Offrez votre expertise pour contribuer à un environnement de travail dynamique et stimulant.

Benefits

Plan d'avantages compréhensif et compétitif

Environnement de travail inclusif et favorable

Qualifications

• 3 à 5 ans d'expérience en soutien administratif.
• Fluent en français et en anglais.
• Capacité à travailler sous pression avec des délais serrés.

Responsibilities

• Gérer des tâches administratives quotidiennes et coordonner les opérations.
• Assister le directeur général dans ses projets et la planification.
• Mettre à jour et maintenir les informations sur les propriétés.

Skills

Organisation

Compétences interpersonnelles

Multitâche

Education

Diplôme collégial (DCS) en études secrétaires ou automatisation de bureau

Tools

Microsoft Office

Office 365

Job description

Technicien(ne), Administration / Administrative Technician page is loaded

Apply remote type On-site locations Montreal, QC time type Full time posted on Posted Yesterday job requisition id REQ422961

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

CE QUE VOUS FEREZ

CE QUE NOUS RECHERCHONS

CE QU'IL Y A POUR VOUS

As an Administrative Technician , you will be responsible for providing essential administrative support to the property team. You will be in charge of managing daily administrative tasks, coordinating office operations, and facilitating internal and external communication.

WHAT YOU’LL BE DOING

Support and monitor the General Manager’s projects and assist her in her tasks (scheduling, budgeting, action plan creation, strategic planning for the office, event reservations, team meeting planning, special projects, etc.)

Write letters, memorandums and / or notices and review documents

Perform various administrative tasks – courier, order office supplies, parcel and postage, etc.

Make sure tenant insurance certificates are current; update the system accordingly

Regularly update relevant property information in the system and maintain a history for future reference

Coordinate assigned special projects

Follow up on the status of lease agreements

Update the tenant contact list : work with Security and other departments to verify the information, then update the central PDF file and systems accordingly

Navigate the different property management systems (Yardi, PayScan, VCard) to provide the relevant information to the team

Follow up with tenants and their head offices to validate information received

Forward information on opening and closing procedures to the AutoCAD technician to update leasing plans

Properly manage digital and print documents : filing, archiving, folder structures, etc.

Prepare, translate and proofread various documents in French and English

Carry out any other related tasks as directed

WHAT WE’RE LOOKING FOR

College diploma (DCS) in secretarial studies or office automation

Three to Five years of experience in administrative support work or administration

Methodical, detail-oriented self-starter with excellent organization and prioritization skills

Outgoing team player with strong interpersonal skills

Ability to perform under pressure within tight deadlines

Ability to multitask and handle a variety of responsibilities in a fast-paced environment

Fluency required in written and spoken French and English with strong business writing skills

Proficiency in Microsoft Office suite (Word and Excel) as well as Office 365

WHAT’S IN IT FOR YOU

Join an industry leader and shape the future of commercial real estate

Deep investment in cutting-edge technology to power your work

Comprehensive and competitive benefits plan

A supportive, caring and diverse work environment designed for your growth and well-being

• Oral and / or written interactions with tenants or external partners based outside Quebec (for example, service providers, law firms, peers, bankers, brokerage firms, credit analysis firms, credit agencies, non-French-speaking clients, etc.)

Location :

On-site –Montreal, QC

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and / or overall selection process – you may contact us at Accommodation Requests . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page >

I want to work for JLL.

J-18808-Ljbffr

Create a job alert for this search