Technical Proposal Writer/Coordinator

Clearway Group of Companies; Vaughan; On-site; CAD 65,000 - 85,000; Full time

Benefits offered by this job

Competitive Salary

Annual Bonus Program

Group RRSP with 100% Matching

100% Company Paid Benefits

Extended Health Care

Dental Care

Vision Care

Disability Insurance

Vacation & Personal Days

Parental Leave Top-up

Employee Assistance Program (EAP)

Life Insurance

Wellness Programs

Free On-site Parking

Casual Dress

Job summary

Clearway Group of Companies is seeking a Technical Proposal Writer/Coordinator to support the preparation, coordination and submission of proposals for diverse construction projects. The role emphasizes accuracy, compliance and organized process to win new business and deliver top-tier projects.

The position reports to the Senior Bid and Proposal Manager and is based at Clearway's Maple, ON headquarters with standard 8:00 am–5:00 pm hours. Growth-minded professionals are encouraged to apply.

Qualifications

• Degree in Engineering, Construction Management, Communications or related program is preferred/asset.
• 1–5 years in the construction industry; heavy civil is a strong asset.
• Experience as a construction project coordinator is an asset.
• Strong attention to detail and ability to produce accurate, compliant proposals.
• Excellent organizational and multitasking abilities.
• Familiarity reading/interpreting drawings and specifications and creating schedules/work plans.
• Proficiency in Word, Excel, and PowerPoint.

Responsibilities

• Review RFPs/RFQs/RFTs/RFIs and drawings to create comprehensive requirement tables.
• Write technical construction work plans and methodologies meeting RFx requirements.
• Facilitate development of draft construction schedules with scheduling staff.
• Collaborate to develop compelling proposals for RFPs/RFQs/RFIs.
• Assist in coordinating communication with subcontractors regarding tender closings.
• Organize and manage proposal documents in digital and hard copy formats.
• Contribute to draft narratives addressing proposal requirements.
• Assist Senior Management, Estimating, and Operations to support business development.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Team collaboration

Reading and interpreting drawings

Education

Engineering/Construction Management degree

Communications degree

Architecture degree

Tools

Microsoft Office Suite

Job description

As a heavy civil contractor, Clearway’s workforce requirements can fluctuate with project schedules and anticipated contract awards. We are currently seeking skilled candidates to join our team and encourage qualified applicants to submit their application.

At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how we’ve evolved from a sewer and watermain contractor, to one of Canada’s most reputable construction companies with as many capabilities as there are needs.

Clearway has been operating for more than 50 years, specializing in sewers and watermains, transportation, dry utilities, shoring, road reconstruction, bridges, concrete forming, marine, environmental remediation and treatment plants / pumping stations.

If you are looking to work for a growing company who values the contribution of its employees and you demonstrate creativity, ingenuity, initiative and a high-level commitment then we are the company for you. We offer challenging and rewarding career opportunities, with room to grow, learn and excel.

Summary

The Technical Proposal Writer/Coordinator will play a pivotal part in the preparation, coordination, and submission of proposals for a variety of construction projects. This role has a focus on accuracy, compliance, and organization that will contribute to the success in winning new business opportunities and delivering outstanding projects for Clearway Construction.

The Technical Proposal Writer/Coordinator will report directly to the Senior Bid and Proposal Manager.

Location:

Clearway's Head Office – Maple, ON.

Hours of Operations:

8:00 am to 5:00 pm

As a heavy civil contractor, Clearway’s workforce requirements can fluctuate with project schedules and anticipated contract awards. We are currently seeking skilled candidates to join our team and encourage qualified applicants to submit their application.

Essential Duties & Responsibilities

• Thoroughly review RFPs, RFQs, RFTs and RFIs documents and drawings to create comprehensive requirement tables, ensuring the completeness and compliance of our submissions.
• Write technical construction work plans and methodologies that meet the RFx requirements.
• Facilitate the development of draft construction schedules with project scheduling staff/department.
• Collaborate with the team to contribute to the development of compelling proposals for RFPs, RFQs, and RFIs.
• Engage in various project pursuit activities, spanning Stipulated Price (Bid-Build), Design-Build, and Construction/Project Management project deliveries.
• Demonstrate the ability to comprehend and interpret drawings and specifications effectively.
• Provide assistance in preparing Pre-qualification and Proposal submissions for potential projects.
• Assist in the coordination of communication with sub-contractors regarding tender closings.
• Maintain and update our existing sub-contractor database.
• Organize and manage proposal documents both digitally and in hard copy format.
• Contribute to the creation of draft narratives that address proposal requirements.
• Support document management tasks, including data entry and file maintenance.
• Assist in the collection and tracking of submission statistics.
• Develop and maintain up-to-date descriptions of our company's experience and capabilities.
• Assist Senior Management, Estimating, and Operations teams by providing necessary information to support business development efforts.

Requirements

• A degree in Engineering or Construction Management, Communications, Architecture, or related program is considered an asset.
• 1-5 years within the construction industry, heavy civil considered a strong asset.
• Experience as a construction project coordinator an asset.
• Strong attention to detail and commitment to producing accurate, compliant proposals.
• Excellent organizational skills and the ability to manage multiple tasks simultaneously.
• Familiarity with reading and interpreting construction drawings and specifications and creating schedules and construction work plans.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Strong written and verbal communication skills.
• Demonstrated ability to work collaboratively within a team environment.
• Basic understanding of construction terminology, processes, and project delivery methods is a plus.
• Strong work ethic, eagerness to learn and contribute actively to our proposal development efforts.
• Must be legally eligible to work in Canada – no work permit sponsorship is available for this position

Benefits

• Competitive Salary with annual cost of living increases
• Annual Bonus Program
• Group RRSP with 100% Matching
• 100% Company Paid Benefits
• Extended Health Care
• Dental Care
• Vision Care
• Disability Insurance
• Vacation & Personal Days, plus Paid Holiday Shutdown
• Parental Leave Top-up Program
• Employee Assistance Program (EAP)
• Life Insurance
• Wellness Programs
• Free On-site Parking
• Casual Dress

Salary Range: $65,000 - $85,000 (CAD)

The posted salary range is intended to provide transparency and may vary based on experience, skills, and qualifications.

AODA

Clearway is committed to maintaining an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Disability-related accommodation during the application process is available upon request.