Bid and Proposal Manager

Clearway; Vaughan; On-site; CAD 125,000 - 175,000; Full time

Benefits offered by this job

Competitive Salary with annual COLA

Annual Bonus Program

Group RRSP with 100% Matching

100% Company Paid Benefits

Extended Health Care

Dental Care

Vision Care

Disability Insurance

Vacation & Personal Days

Parental Leave Top-up

Employee Assistance Program

Life Insurance

Wellness Programs

Free On-site Parking

Casual Dress

Job summary

Clearway is a long‑standing Canada-based construction company seeking a Bid & Proposal Manager to lead planning, development, and submission of competitive proposals for major infrastructure projects.

You will manage the entire pursuit lifecycle from opportunity identification to handover, coordinating with executive leadership, estimating, operations, engineering, and partners to craft compliant, compelling submissions.

Qualifications

• Bachelor’s degree in Engineering, Construction Management, Business, Communications, Marketing, or related field.
• Professional Engineer designation is an asset.
• 7–10 years of experience in proposal management, engineering, construction, or business development.
• Experience leading complex infrastructure pursuits and alternative delivery projects.
• Strong writing, editing, and presentation skills.
• Ability to manage multiple pursuits and tight deadlines.
• Proven ability to lead multidisciplinary teams and coordinate stakeholders.
• Proficiency with Office, SharePoint, and document management systems.

Responsibilities

• Lead the planning, coordination, development, and submission of RFEOIs, RFQs, RFPs, tenders, and other pursuits.
• Review procurement documents, develop compliance matrices, evaluate risks, and set submission strategies.
• Coordinate multidisciplinary pursuit teams across Business Development, Estimating, Operations, Engineering, Legal, and finance.
• Develop, write, edit, and manage proposal content including executive summaries and technical narratives.
• Ensure submissions meet procurement requirements and clearly communicate qualifications and value proposition.
• Lead proposal governance activities including kick-off, reviews, and quality assurance.
• Coordinate inputs to align pricing strategies, terms, and commitments across stakeholders.
• Manage proposal document control, SharePoint spaces, templates, and archival records.
• Prepare client interview materials and coordinate post-submission activities and lessons learned.
• Monitor market trends and competitor activity to drive continuous improvement.
• Develop and improve proposal processes, templates, tools, and knowledge databases.

Skills

Technical writing

Communication

Leadership

Project management

Time management

Stakeholder management

Proposal development

Interdepartmental coordination

Attention to detail

Public procurement knowledge

Education

Bachelor's degree in Engineering or related field

P.Eng. designation (asset)

Tools

SharePoint

Microsoft Office

Adobe Acrobat

CRM systems

Job description

At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how we’ve evolved from a sewer and watermain contractor, to one of Canada’s most reputable construction companies with as many capabilities as there are needs.

Clearway has been operating for more than 50 years, specializing in sewers and watermains, transportation, dry utilities, shoring, road reconstruction, bridges, concrete forming, marine, environmental remediation and treatment plants / pumping stations.

If you are looking to work for a growing company who values the contribution of its employees and you demonstrate creativity, ingenuity, initiative and a high-level commitment then we are the company for you. We offer challenging and rewarding career opportunities, with room to grow, learn and excel.

Summary

The Bid & Proposal Manager is responsible for leading the planning, development, coordination, and submission of competitive proposals, qualifications, and tenders for major infrastructure and construction projects. This role manages the entire pursuit lifecycle—from opportunity identification and pursuit strategy through proposal development, submission, client interviews, and handover to operations.

Working closely with executive leadership, estimating, operations, engineering, business development, and external partners, the Bid & Proposal Manager ensures all submissions are compliant, strategically positioned, and clearly communicate the organization's technical capabilities, value proposition, and competitive advantages.

The Bid & Proposal Manager will report directly to the Vice-President, Alternative Procurement.

Location

Clearway's Head Office – Maple, ON

Hours of Operations

8:00 am to 5:00 pm

As a heavy civil contractor, Clearway’s workforce requirements can fluctuate with project schedules and anticipated contract awards.

Essential Duties & Responsibilities

• Lead the planning, coordination, development, and submission of Requests for Expressions of Interest (RFEOIs), Requests for Qualifications (RFQs), Requests for Proposals (RFPs), tenders, and other business development pursuits from opportunity identification through contract award and project handover.
• Review procurement documents, develop compliance matrices, identify submission requirements, evaluate risks and opportunities, and establish proposal strategies, schedules, and work plans.
• Coordinate multidisciplinary pursuit teams, including Business Development, Estimating, Operations, Engineering, Finance, Legal, Marketing, executive leadership, joint venture partners, consultants, and subcontractors to deliver compliant, high-quality submissions.
• Develop, write, edit, review, and manage proposal content, including executive summaries, technical narratives, project approaches, management plans, organizational structures, schedules, resumes, project experience, and interview materials.
• Ensure all submissions comply with procurement requirements while effectively communicating Clearway's qualifications, technical capabilities, value proposition, and competitive advantages through clear, compelling, and client-focused proposals.
• Lead proposal governance activities including kick-off meetings, progress reviews, executive reviews, quality assurance reviews, compliance verification, and submission readiness reviews.
• Coordinate commercial, estimating, design, legal, and risk management inputs to ensure proposal commitments, assumptions, pricing strategies, and commercial terms are aligned and accurately represented throughout the submission.
• Manage proposal document control, SharePoint workspaces, version control, templates, content libraries, historical project information, and submission records to ensure accuracy, consistency, traceability, and compliance.
• Coordinate client interview preparation, presentation development, rehearsal sessions, and post‑submission activities including client debriefs, win/loss analyses, lessons learned, and project handover to Operations.
• Monitor proposal performance metrics, market trends, client procurement strategies, and competitor activity to support continuous improvement, business development initiatives, and strategic pursuit planning.
• Develop, maintain, and continuously improve proposal processes, standards, templates, tools, knowledge databases, and best practices to enhance efficiency, proposal quality, and win rates.
• Build and maintain strong working relationships with clients, partners, consultants, and internal stakeholders while supporting the organization's business development, marketing, and strategic growth objectives.

Requirements

• Bachelor's degree in Engineering, Construction Management, Business, Communications, Marketing, or a related discipline.
• Professional Engineer (P.Eng.) designation is considered an asset.
• Minimum 7–10 years of progressively responsible experience in proposal management, engineering, construction, business development, or a related field.
• Demonstrated experience leading complex infrastructure pursuits, including alternative delivery projects such as Design-Build, Progressive Design-Build, CMGC, Alliance, and P3 projects.
• Thorough understanding of public procurement processes, construction delivery methods, and infrastructure project lifecycles.
• Exceptional technical writing, editing, communication, and presentation skills.
• Strong project management, organizational, and time management skills with the ability to manage multiple concurrent pursuits and tight deadlines.
• Proven ability to lead multidisciplinary teams, coordinate stakeholders, and build collaborative working relationships.
• Proficiency with Microsoft Office Suite, Adobe Acrobat, SharePoint, and document management systems.
• Experience with proposal management software, CRM systems, and collaborative project management platforms is considered an asset.

Benefits

• Competitive Salary with annual cost of living increases
• Annual Bonus Program
• Group RRSP with 100% Matching
• 100% Company Paid Benefits
• Extended Health Care
• Dental Care
• Vision Care
• Disability Insurance
• Vacation & Personal Days, plus Paid Holiday Shutdown
• Parental Leave Top-up Program
• Employee Assistance Program (EAP)
• Life Insurance
• Wellness Programs
• Free On-site Parking
• Casual Dress

Salary Range

Salary Range: $125,000 - $175,000 (CAD)

The posted salary range is intended to provide transparency and may vary based on experience, skills, and qualifications.

AODA

Clearway is committed to maintaining an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Disability-related accommodation during the application process is available upon request.