Technical Maintenance Coordinator

Irving Oil Ltd.; Saint John; On-site; CAD 81,000 - 133,000; Full time

Benefits offered by this job

Annual bonus

Pension plan

Flexible benefits

Paid vacation

Wellness support

Volunteer day & donation matching

Job summary

Irving Oil Ltd. in New Brunswick is seeking a Technical Maintenance Coordinator to plan and coordinate refinery maintenance activities.

You will develop weekly and long-range schedules, ensuring availability of personnel, parts, materials, equipment and information for safe execution. Build strong relationships with Operations, Maintenance, suppliers and vendors, proactively communicating schedules and commitments.

Qualifications

• 5+ years of experience in refinery operations, maintenance scheduling, maintenance planning, or work execution.

Responsibilities

• Review maintenance plans and identify resources required to safely complete work.
• Develop and maintain weekly maintenance schedules with operations and maintenance teams.
• Coordinate parts, materials, equipment, contractors, and third-party resources for scheduled work.
• Build, review, and optimize maintenance schedules for efficient execution and workload balance.
• Lead scheduling meetings and critical path reviews to identify risks and opportunities for improvement.
• Maintain a rolling three-week maintenance forecast ensuring planned and backlog work.
• Monitor daily schedule performance and communicate deviations or conflicts.
• Coordinate stakeholders including suppliers, vendors, contractors, and internal teams to ensure readiness.
• Participate in the maintenance on-call rotation and provide scheduling support.

Skills

Maintenance planning

Scheduling

Resource allocation

Work execution processes

Stakeholder management

Continuous improvement

Job description

As a Technical Maintenance Coordinator, you will review and understand refinery maintenance plans, ensuring all required people, parts, materials, equipment, and information are in place to support safe and efficient maintenance execution. Your goal will be to coordinate and optimize maintenance activities by developing comprehensive weekly and long-range schedules, while ensuring all stakeholders are aligned and prepared to meet execution timelines. Your success will depend on building strong relationships with Operations, Maintenance, suppliers, vendors, and other stakeholders, proactively communicating scheduled activities, following up on commitments, and ensuring maintenance work is executed as planned.

What We Offer:

• Work Environment – Work onsite in our beautiful East Saint John building with access to a fitness facility, onsite nurse, and a café
• Competitive Compensation – Including an annual bonus plan and pension plan
• Flexible Benefits Plan – In effect from day one and offers three levels of coverage to select from to meet your unique, personal needs
• Paid Vacation – Plus an annual option to purchase additional vacation, too
• Wellness Support – With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program
• Opportunity to give back to some amazing causes in our community – Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities and a donation matching program

Your Responsibilities:

• Review maintenance plans and identify all resources required to safely and effectively complete work, including personnel, materials, equipment, parts, and information
• Develop and maintain accurate weekly maintenance schedules in collaboration with operations and maintenance teams, incorporating pre- and post-work activities
• Coordinate and secure all required parts, materials, equipment, contractors, and third-party resources to support scheduled work execution
• Build, review, and optimize maintenance schedules to ensure efficient execution, proper resource loading, and workload balancing
• Lead scheduling meetings and facilitate critical path reviews to identify risks, constraints, and opportunities for improvement
• Maintain a rolling three-week maintenance forecast, ensuring routine, priority, and backlog work is planned and scheduled appropriately
• Monitor daily schedule performance against the baseline plan and communicate schedule deviations, resource gaps, or priority conflicts
• Coordinate multiple stakeholders, including suppliers, vendors, contractors, and internal teams, ensuring commitments are met and work is execution-ready
• Participate in the maintenance on-call rotation and provide scheduling support as required

Your Skills:

• Strong understanding of maintenance planning, scheduling, resource allocation, and work execution processes
• Excellent organizational, coordination, and time management skills with a high attention to detail
• Proactive problem-solving abilities with the capacity to identify schedule risks and implement mitigation strategies
• Strong communication and stakeholder management skills, with the ability to hold internal and external partners accountable to commitments
• Comprehensive knowledge of maintenance work sequencing, prioritization, and critical path management
• Continuous improvement mindset with the ability to challenge assumptions, resolve issues, and keep work plans on track

Your Experience:

• Minimum of 5 years of experience in refinery operations, maintenance scheduling, maintenance planning, or work execution
• Minimum of 3 years of direct experience supporting maintenance activities or maintenance-related projects
• Experience working in a skilled trades or industrial maintenance environment is considered an asset but is not required

The expected salary range for this position is $80,836 - $133,380. Placement within range will be based on relevant experience, qualifications, and skills.

Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’s created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone’s responsibility.

As a family-owned company deeply rooted in our communities, we work hard to make a difference in the places we serve. For more than 100 years, our commitment to doing good business has been grounded in our commitment to people – to our employees, to our customers, and to our communities. Our mission is focused on our continued evolution to meet the changing needs of our customers. We are devoted to being part of the solution, in providing the safe and reliable energy that our customers need, while taking concrete steps to evolve our business for the future.