Team Experience Coordinator - (recruiter) LTC

Schlegel Villages; Ottawa; On-site; CAD 45,000 - 51,000; Full time

Benefits offered by this job

Competitive salary

Growth opportunities

Health benefits

Retirement savings

Education scholarships

Job summary

Schlegel Villages in Ottawa, Ontario, seeks a Team Experience Coordinator (TEC) to support recruitment, onboarding, and team member development at the Village of Riverbank Terrace.

The role covers coordinating interviews, onboarding new hires, and partnering with village leaders to ensure staffing needs are met, with a strong emphasis on a caring, family-oriented culture and internal growth opportunities.

Qualifications

• Connect with village leaders to obtain vacancies requiring external recruitment.
• Track vacancies to begin external recruitment processes.
• Coordinate interviews and relay notes to leaders for second interviews.
• Coordinate second interviews and determine offers with leaders.
• Provide onboarding training schedule and gather required documents for new hires.
• Support leaders in hiring decisions and contract extension process.

Responsibilities

• Recruitment: connect with leaders, track vacancies, schedule interviews and relay notes.
• Onboarding: schedule training, collect documents, provide village tour and systems access setup.
• Supporting Responsibilities: attend weekly recruitment meetings and update HRIS data.

Skills

MS Excel

MS Teams

HRIS

Organized

Interpersonal skills

Communication

Training

Tools

UKG

Book Jane

Web Clock Apps

Job description

Team Experience Coordinator - (recruiter) LTC

Job Category: Administrative Support

Requisition Number: TEAME032142

• Full-Time
• On-site

Locations

Showing 1 location

Description

The Village of Riverbank Terrace located in Ottawa, Ontario has an exciting opportunity for a Team Experience Coordinator (TEC)to join their team.

Status: Permanent Full-Time
Location: 100 Smyth Road K1H 0A7 Ottawa , ON
Expected Start Date: Fall 2026/January 2027

The expected hiring range for this is $ 45,000 to $ 50,700. This role falls within a broader internal salary band, with growth opportunities based on demonstrated performance.

Successful candidates will be required to provide an acceptable Vulnerable Sector Check (VSC) and a Tuberculosis (TB) screening test before starting.

You can be you while being part of our Family!

• Competitive salary, and benefits;
• Significant opportunities for Growth and Development: Our Leaders come from within;
• Ongoing Team Member Appreciation incentives and generous rewards and recognition;
• Extended Health Benefits & Retirement Savings;
• Individualized Assistance for Team Member Education and Development;
• Loans and Scholarships to help our team members realize their greatest potential;
• A Unique Family Culture: Every Person in Every Village is a branch of our Family Tree

Job Responsibilities:

Recruitment:

• Connect with village leaders to obtain village vacancies requiring external recruitment efforts.
• Keep track of village vacancies to begin external recruitment process.
• Go through the candidate's resumes and schedule the first interviews and forward the notes to hiring leader for 2 nd interviews.
• When requested by leader, coordinate 2 nd interviews with candidates.
  • Either facilitate the interview themselves if requested by hiring leader.
  • Support the leader in the facilitation of the 2 nd interview.
  • Follow up with the leader if the candidate is being declined.
• Support leaders in hiring team members.
  • Confirm verbal offer has been made, or extend verbal offer.
  • Confirm contract details (i.e.. rate, neighborhood, FT/PT/Temp/Casual) from leader to start the contract extension process.

Onboarding:

• Facilitate First Day at the Village for new team members.
  • Schedule lifts and transfers training with Kinesiologist.
  • Check outstanding Crossroads mandatory training status, and follow up with Team Member to offer assistance if required.
  • Collect outstanding documents (i.e.. Vulnerable sector check, TB test) and upload into Crossroads.
  • Schedule leaders to meet their new team member, and provide on the job training schedule.
  • Provide Team member with village tour, uniform, name tag etc.
  • Set Team Member’s up with UKG, Book Jane, Web Clock Apps.

Supporting Responsibilities:

• Work closely with village leaders to identify staffing requirements/Village vacancies and ensure the requirements are communicated to the leaders.
• Attend weekly recruitment meeting with Village.
• Following up with Leaders regarding applicants.
• Track candidates at the village level and update candidate tracking and HRIS as needed.
• Other responsibilities may include supporting career fairs onsite, interviewing walk-in candidates, conducting first round interviews when required.
• All other duties as assigned to ensure an excellent customer service experience to our villages and candidates.

Knowledge, Skills, Abilities:

• Strong computer skills: MS email and teams, ability to quickly learn HRIS tracker, ability to use MS excel to enter and export data, ability to train new team members on using various digital platforms.
• Extremely well organized, ability to manage multiple demands and competing priorities with accuracy; able to follow up and track follow ups with leaders and candidates.
• Work well independently, and as part of a team; ability to problem solve and ask questions.
• Strong interpersonal skills; able to communicate effectively with candidates, the recruitment team, and village leaders.
• Comfortable facilitating small group orientations.

We aspire to provide all members of our communities, including team members, with a life enriching experience. We are family owned and operated and we take our mission seriously: “to provide holistic health care in a home environment, located within an internal neighbourhood design that promotes a caring community with emphasis on optimal health and life purpose for each resident”.

Schlegel Villages is pleased to accommodate individual needs in accordance with the Accessibility of Ontarians with Disabilities Act, 2005 (AODA), within our recruitment process. If you require accommodation at any time throughout the recruitment process, please speak with the hiring leader.

Equity, diversity and inclusion are ingrained within the Schlegel Culture, and our Villages are more welcoming, open-hearted and vibrant because of it.Each Village is strengthened by the unique lived experienceof every person connected to it.Everyone is included and respected in their spirituality, cultural diversity and individuality.Regardless of ability, heritage or cultural roots, our people are embraced, just as they are, andwe celebrate andsupportlife purpose within the community.

At Schlegel Villages, our hiring practices reflect our commitment to human connection and strong relationships that we strive to provide in our Villages. We do not use artificial intelligence in our screening or selection processes; applications are reviewed by our recruitment professionals who thoughtfully assess candidate’s fit with our posted opportunities, mission and values.