Tax Administration Specialist

Timmins; Timmins; On-site; CAD 39,000 - 46,000; Full time

Benefits offered by this job

Benefits entitlement

Pension matched employer contributions

Job summary

The City of Timmins is seeking a Financial Services Clerk to support tax and water billings processes under the Chief Tax Collector. The role involves data processing, preparing correspondence, and engaging with taxpayers, lawyers, and financial institutions.

Strong Excel/Word skills and accuracy are essential. Qualifications include a two-year diploma in business administration, one year of relevant experience, and proficiency with Laserfiche and MPAC knowledge.

Qualifications

• Two-year Community College Diploma in Business Administration or an equivalent combination of education and experience.
• Minimum one-year experience in a similar position.
• Accounting knowledge and mathematical ability.
• Intermediate proficiency in Word and Excel, including creating/editing correspondence, formulas (SUM, AVERAGE, IF, VLOOKUP/XLOOKUP), sorting/filtering large datasets, and reporting.
• Experience with other integrated software modules is an asset.
• Working knowledge of Laserfiche.
• Knowledge of MPAC assessment is an asset.
• Demonstrated ability to communicate effectively in writing with taxpayers, lawyers, financial institutions and other stakeholders.
• Keyboarding proficiency with a high degree of accuracy.
• Bilingualism is an asset.
• Current and clear Criminal Record Check is required.

Responsibilities

• Process electronic data interchange bank files and preauthorized withdrawal plans.
• Provide information to lawyers, realtors, banks and lienholders on tax/water billings, legal descriptions and ownership.
• Ensure account accuracy re: mailing address, mortgage updates, change of ownership, etc.
• Prepare correspondence including statement of unpaid taxes, water accounts, pre-authorized payment plan, tax certificate invoices, etc.
• Call ratepayers concerning past due balances and payment arrangements.
• Scan documentation as required.
• Perform other duties as assigned.
• Participate in and support CIP by identifying process improvements to increase efficiency.

Skills

Analytical thinking

Communication skills

Keyboarding

Education

Two-year Community College Diploma in Business Administration

Tools

Excel

Word

Laserfiche

Job description

The City of Timmins is seeking a Financial Services Clerk to support tax and water billings processes under the Chief Tax Collector. The role involves data processing, preparing correspondence, and engaging with taxpayers, lawyers, and financial institutions.

Strong Excel/Word skills and accuracy are essential. Qualifications include a two-year diploma in business administration, one year of relevant experience, and proficiency with Laserfiche and MPAC knowledge.