FULL-TIME TAX CLERK (Competition No.: FIN-2026-09)

Timmins; Timmins; On-site; CAD 39,000 - 46,000; Full time

Benefits offered by this job

Benefits entitlement

Pension matched employer contributions

Job summary

The City of Timmins is seeking a Financial Services Clerk to support tax and water billings processes under the Chief Tax Collector. The role involves data processing, preparing correspondence, and engaging with taxpayers, lawyers, and financial institutions.

Strong Excel/Word skills and accuracy are essential. Qualifications include a two-year diploma in business administration, one year of relevant experience, and proficiency with Laserfiche and MPAC knowledge.

Qualifications

• Two-year Community College Diploma in Business Administration or an equivalent combination of education and experience.
• Minimum one-year experience in a similar position.
• Accounting knowledge and mathematical ability.
• Intermediate proficiency in Word and Excel, including creating/editing correspondence, formulas (SUM, AVERAGE, IF, VLOOKUP/XLOOKUP), sorting/filtering large datasets, and reporting.
• Experience with other integrated software modules is an asset.
• Working knowledge of Laserfiche.
• Knowledge of MPAC assessment is an asset.
• Demonstrated ability to communicate effectively in writing with taxpayers, lawyers, financial institutions and other stakeholders.
• Keyboarding proficiency with a high degree of accuracy.
• Bilingualism is an asset.
• Current and clear Criminal Record Check is required.

Responsibilities

• Process electronic data interchange bank files and preauthorized withdrawal plans.
• Provide information to lawyers, realtors, banks and lienholders on tax/water billings, legal descriptions and ownership.
• Ensure account accuracy re: mailing address, mortgage updates, change of ownership, etc.
• Prepare correspondence including statement of unpaid taxes, water accounts, pre-authorized payment plan, tax certificate invoices, etc.
• Call ratepayers concerning past due balances and payment arrangements.
• Scan documentation as required.
• Perform other duties as assigned.
• Participate in and support CIP by identifying process improvements to increase efficiency.

Skills

Analytical thinking

Communication skills

Keyboarding

Education

Two-year Community College Diploma in Business Administration

Tools

Excel

Word

Laserfiche

Job description

Posting Date: November 9, 2026
Closing Date: November 13, 2026
Department: Financial Services Dept.
Hours per Week: 35 hours per week
Benefits Entitlement: Yes
Pension Entitlement:Yes – Employer Matched Contributions
Existing Position: Yes
NOC:14200
Salary Level 4: $28.22 to $33.21 (2026)
Union: CUPE Local 434

Position Summary

Under the supervision of the Chief Tax Collector:

Duties

• Process electronic data interchange bank files and preauthorized withdrawal plans;
• Provide information to lawyers, realtors, banks and lienholders on tax/water billings, legal descriptions and ownership;
• Ensure account accuracy re: mailing address, mortgage updates, change of ownership, etc.;
• Prepare correspondence including statement of unpaid taxes, water accounts, pre-authorized payment plan, tax certificate invoices, etc.;
• Call ratepayers concerning past due balances, payment arrangement plans, etc. as required;
• Scan documentation as required;
• Perform other duties as assigned;
• Participate in and support the City’s Continuous Improvement Program (CIP), by identifying opportunities for improvements in City processes with the aim of making processes as efficient as possible.

Qualifications

• Two-year Community College Diploma in Business Administration or a combination of education and experience acceptable to the employer;
• Minimum one-year experience in similar position;
• Accounting knowledge and mathematical ability required;
• Intermediate proficiency in Microsoft Word and Excel is required, including:
  • Creating, formatting and editing correspondence in Word,
  • Using Excel formulas such as SUM, AVERAGE, IF AND VLOOKUP/XLOOKUP,
  • Sorting and filtering large datasets,
  • Producing and formatting spreadsheets for reporting purposes;
• Experience in using other integrated software modules an asset;
• Working knowledge of Laserfiche;
• Knowledge of MPAC assessment an asset;
• Demonstrated ability to communicate effectively in writing, including preparation of professional correspondence with taxpayers, lawyers, financial institutions and other stakeholders;
• Keyboarding proficiency with a high degree of accuracy;
• Bilingualism is an asset;
• Current and clear Criminal Record Check with Police Information Check is required.

The City of Timmins is committed to providing a safe and supportive workplace where diversity, equity and inclusion are at the core of how we conduct business. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations throughout the recruitment and selection process, in accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Personal information provided is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act. We thank all applicants for their interest; however, only candidates under consideration will be contacted.

Jobs from Corporation of the City of Timmins