Talent Acquisition & Inventory Administrator

Paladin Security; Burnaby; On-site; CAD 42,000 - 54,000; Full time

Job summary

Paladin Security in Burnaby, BC is seeking a Talent Acquisition & Inventory Administrator to support full-cycle HR, recruitment, and uniform supplies coordination.

This 100% in-office role collaborates with the Talent Acquisition, Training, and Employee Care teams to ensure smooth onboarding and a positive employee experience.

Qualifications

• 1-2 years in an administrative or recruitment support role in a fast-paced environment.
• Experience using Applicant Tracking Systems (ATS).
• Excellent organizational and multitasking abilities; strong professionalism.

Responsibilities

• Support full-cycle HR processes with Talent Acquisition and Training teams.
• Coordinate uniforms and field supplies, order, receive, stock, invoice and distribute.
• Assist with candidate screening, scheduling interviews, and onboarding materials.
• Greet visitors, manage administrative tasks, and maintain confidential records.

Skills

Administrative support

Customer service

Team player

Communication skills

Organizational skills

Multitasking

Tools

ATS

Microsoft Office Suite

SharePoint

Job description

Overview

Job Skills / Requirements

Join Us in Building Talent and Tracking Success! The Talent Acquisition & Inventory Administrator is a dynamic position that supports the full-cycle HR process, working closely with our Talent Acquisition and Training team, while managing the coordination of employee uniforms and supplies to ensure a great onboarding process for our new team members. Additionally, you will work closely with our Employee Care team to deliver a great ongoing employee experience and fostering our CARE culture.

The position is perfect for a detail-oriented, people-focused individual who thrives in a fast-paced and collaborative environment.

Key Responsibilities

Uniform & Supplies Coordination

• Manage inventory of uniforms and field supplies: ordering, receiving, stocking, invoicing and distribution for the Lower Mainland.
• Maintain accurate records of standard issued items, sizes, returns, and special-order requisitions.
• Coordinate with vendors to ensure timely procurement and delivery of uniform items and accessories.
• Conduct regular inventory counts and ensure stock levels align with operational needs.
• Track uniform-related expenses and adhere to contractual requirements.
• Oversee uniform fittings and provide support for uniform-related questions or adjustments.
• Maintain relationships with third party providers for various uniform related services.

Talent Acquisition Support

• Assist with candidate screening and shortlisting for various roles either in-person or via phone
• Schedule interviews and communicate with applicants throughout the recruitment process.
• Conduct employment reference checks and criminal record checks
• Help prepare onboarding materials and support the administrative side of the hiring cycle.
• Coordinate with hiring managers and recruiters to ensure seamless recruitment experience.
• Provide assistance with both internal and external career fair preparation and execution.
• Handle the application paperwork and assessments for all scheduled interviewees.

Employee Care Administration

• Provide administrative support for HR functions including onboarding, offboarding, and maintaining up-to-date employee records.
• Assist with preparing documentation for audits and internal reviews, including training records, onboarding documents, etc.
• Assist with organizing new hire orientations and training sessions.
• Greet and direct all officers, visitors and applicants. Respond to public inquiries with a high level of professionalism.
• Act as the main break relief and support to the Corporate Receptionist.

Qualifications

• 1-2 years of experience in an administrative or recruitment support role, preferably in a fast-paced HR or TA environment.
• Team player, looking to expand knowledge and skills in the HR field.
• Experience in customer service.
• Experience in human resource functions and/or retail inventory and ordering would be an asset.
• Experience using Applicant Tracking Systems (ATS)
• Excellent organizational and multitasking abilities.
• Strong English interpersonal and communication skills with a high level of professionalism.
• Proficiency in Microsoft Office Suite; SharePoint is an asset.
• Ability to lift and manage uniform inventory (up to 25 lbs.).
• High attention to detail and ability to handle confidential information with discretion.
• Legally eligible to work in Canada

To help support the success of our teams, this role is 100% in office: 201-3001 Wayburne Dr, Burnaby, BC.

Additional Information / Benefits

Paladin Security: Making the World a Safer and Friendlier Place because we CARE !

The Paladin Difference starts with our people; we're the best because we hire the best. We believe in promoting from within, respecting people and their differences, providing high quality service and always having fun! If you think you have what it takes to join our team, we want to meet you!

Paladin Security has a diverse workforce and we believe in and are committed to a workplace culture of respect, inclusion, and diversity. Paladin Security is committed to providing accommodations for people with disabilities through the interview process and while employed. If you require an accommodation during the interview process, please let us know and we will work with you to meet your needs.

We thank all applicants for their interest; however, only those candidates that are short listed will be contacted for an interview.

This is a Full-Time position