Talent Acquisition Coordinator

Harbourfront Wealth Group; Vancouver; Hybrid; CAD 55,000 - 60,000; Full time

Job summary

Harbourfront Wealth Group in Vancouver, BC seeks a Talent Acquisition Coordinator to support the recruitment process and onboarding activities. This full-time, hybrid role reports to the HR Manager and focuses on postings, sourcing, interview scheduling, tracking, and documentation.

The ideal candidate has up to two years in recruitment coordination or HR admin, strong communication, organizational skills, and proficiency with Microsoft Office and ATS platforms.

Qualifications

• Post-secondary education in HR or related field, or equivalent experience.
• Up to two years of recruitment coordination/HR admin experience.

Responsibilities

• Coordinate recruitment intake meetings and gather position details.
• Schedule interviews and coordinate calendars.
• Maintain candidate records and recruitment trackers.
• Publish and remove postings as positions are filled.
• Prepare offer documentation for HR review.

Skills

Written communication

Verbal communication

Organizational skills

Discretion and professionalism

Willingness to learn

Education

Post-secondary education in HR/Business administration

Tools

Microsoft Office (Outlook, Word, Excel)

Applicant Tracking Systems (Indeed, LinkedIn, CATS)

Job description

Who we are:

Harbourfront Wealth is a dynamic industry leader specializing in financial services and wealth management. We are a fast-growing wealth management firm with over $22 billion in assets under administration, comprised of five integrated entities: CIRO dealer, investment counsel, asset manager, U.S. Registered Investment Advisor (RIA) and insurance company. At Harbourfront Wealth, our core values start with the belief that great people make great companies.

Career opportunity:

We are seeking a highly motivated and detail-oriented Talent Acquisition Coordinator to join our Human Resources team. This role is a full-time permanent opportunity based out of our Vancouver, BC office on a hybrid working model. Reporting directly to the Manager, Human Resources, the successful candidate will provide administrative and coordination support throughout the recruitment process, helping deliver an organized, responsive, and positive experience for candidates and hiring managers. Working under the guidance of the HR team, the Coordinator will support job postings, candidate sourcing, interview scheduling, recruitment tracking, and pre-employment and onboarding activities. This is an opportunity to develop foundational recruitment skills while contributing to the day-to-day operations of the HR team.

Responsibilities:

• Coordinate recruitment intake meetings and follow up with hiring managers to gather approved position details, scheduling availability, and required documentation;
• Review applications against established job requirements and assist with initial screening using approved questions and criteria, referring candidate recommendations to the HR team for review;
• Assist with identifying potential candidates through job boards, professional networks, and existing candidate databases, using sourcing approaches and outreach messages approved by the HR team;
• Schedule interviews, screening calls, and assessments; coordinate calendars, meeting invitations, and interview materials; and provide candidates with timely updates and logistical information;
• Maintain accurate and up-to-date candidate records, job postings, and recruitment trackers in platforms such as Indeed, LinkedIn, and CATS; follow up on outstanding feedback and prepare routine recruitment status reports;
• Format and update draft job descriptions, job postings, and interview materials using approved templates and information provided by the HR team and hiring managers; publish approved postings and remove them when positions are filled;
• Prepare offer documentation using approved templates and terms for HR review;
• Participate in quarterly Co-Op recruitment, onboarding & offboarding cycles;
• Develop knowledge of recruitment tools, processes, and best practices, and identify opportunities to improve scheduling, recordkeeping, and candidate communications for the HR team’s consideration;
• Assist with HR and talent acquisition projects and other administrative duties as assigned, while maintaining the confidentiality of candidate and employee information;
• Respond to routine recruitment process enquiries, share approved resources and interview materials with hiring managers, and escalation non-routine questions, selection decisions, and requests for recruitment advice to the HR team.

The ideal candidate for this position has:

• Post-secondary education in Human Resources, Business Administration, or a related field, or an equivalent combination of education and relevant experience;
• Up to two years of experience in recruitment coordination, HR administration, or administrative support; relevant co-op placements and internships will be considered. Experience in financial services is an asset but is not required;
• Proficiency with Microsoft Office, including Outlook, Word, and Excel, and the ability to learn recruitment systems; familiarity with job boards and applicant tracking systems such as Indeed, LinkedIn, and CATS is an asset;
• A foundational understanding of the recruitment process and an interest in developing candidate sourcing and screening skills;
• Strong written and verbal communication skills, a service-oriented approach, and the ability to interact professionally with candidates, hiring managers, and colleagues;
• Strong organizational skills and attention to detail, with the ability to coordinate multiple calendars, maintain accurate records, prioritize competing tasks, and follow through on deadlines;
• Professionalism, discretion, and sound judgment when handling confidential information, together with a willingness to learn, follow established procedures, and seek guidance when needed.

Salary Range

$55,000 - $60,000 per annum (actual salary offered will be commensurate with education, experience, and internal parity).

Diversity and Inclusion

Diversity is an important value to us. We are committed to providing equal opportunities in employment and to providing a workplace which is free from discrimination and harassment. This means that all job applicants and employees will receive equal treatment regardless of race, colour, ethnic or national origins, sex, marital status, disability, age, sexual orientation, religion, or belief.