Talent Acquisition Associate, Human Resources

Ontario University Athletics; Guelph; On-site; CAD 60,000 - 80,000; Full time

Job summary

University of Guelph is seeking a detail-oriented Talent Acquisition Associate to support recruitment and onboarding across the university. You will guide managers and administrators through the recruitment lifecycle, coordinate advertising, interviews, and references, and help with onboarding and reporting.

You will become proficient in Gryphons at Work (SAP SuccessFactors) and collaborate with the HR Systems/Data team to ensure accurate, accessible recruitment information for stakeholders.

Qualifications

• Post-secondary education (minimum college diploma) in HR or related field with 2+ years admin experience.
• Experience supporting recruitment and selection activities; unionized environment is a plus.
• Experience with enterprise HR or recruitment systems; able to learn SAP SuccessFactors.

Responsibilities

• Assist with requisition intake and approvals, job advertising and scheduling.
• Coordinate interview and reference scheduling and candidate communications.
• Administer LMIA-exempt offers via the IRCC Employer Portal and manage external advertising/invoicing.
• Maintain recruitment information on internal and external sites with accuracy and clarity.
• Support HR systems testing and stakeholder guidance for Gryphons at Work (SAP SuccessFactors).
• Provide recruitment reporting support to the Director and back-up admin duties as needed.

Skills

Excel

Adobe Acrobat

SharePoint

Recruitment experience

Stakeholder management

SAP SuccessFactors

Education

College diploma in HR or related

2+ years admin experience

Tools

SAP SuccessFactors

SharePoint

Job description

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Talent Acquisition Associate, Human Resources

Location: Guelph, ON, CA, N1G 2W1

Primary Category Page: Staff and Management

Division: Human Resources

Requisition ID: 2836

Department:Talent Acquisition
This position is represented by the agreement between the Professional Staff Association and the University of Guelph.

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.
Career Opportunities (sapsf.com)

Duties & Responsibilities

We are seeking a highly organized, detail-oriented, and service-focused Talent Acquisition Associate to support the team to deliver effective and efficient recruitment and onboarding processes across the University. As a key contact for department managers and administrators, this role provides guidance, coordination, and problem-solving support throughout the recruitment lifecycle.

The Talent Acquisition Associate will support a range of recruitment activities, including requisition intake and approvals, job advertising, interview and reference scheduling, candidate communications, and onboarding. The role will also administer LMIA-exempt offers of employment through the IRCC Employer Portal, coordinate external advertising and invoicing, and maintain accurate and engaging recruitment information on internal and external websites.

A significant part of the role involves supporting stakeholders in using the University's recruitment and onboarding processes and technology effectively. The Associate will become proficient in Gryphons at Work (SAP SuccessFactors) and serve as a knowledgeable resource for managers, administrators, candidates, and HR colleagues. While system enhancements and technical expertise are led by the HR Systems and Data team, the Associate will work closely with that team and in collaboration with the Talent Acquisition team to identify functional needs, support testing, and help ensure stakeholders can navigate and use the system effectively.

The Talent Acquisition Associate will also support the Director with recruitment reporting and metrics, and provide back-up administrative support to other functions within the department as required.

Requirements

• Post-secondary education (minimum college diploma) ideally in Human Resources or a related discipline, combined with at least two years of relevant administrative experience, or an equivalent combination of education and experience.
• Experience supporting recruitment and selection activities; experience working in a unionized environment is an asset.
• Experience working with an enterprise HR or recruitment system is an asset, with the ability and willingness to become proficient in SAP SuccessFactors.
• Intermediate Excel skills, including the ability to work with large datasets, use formulas and lookup functions, and create and work with pivot tables.
• Proficiency with Adobe Acrobat and experience with web publishing tools such as SharePoint are assets.
• Exceptional attention to detail, accuracy, and record-keeping skills, with a strong commitment to following established processes.
• Ability to manage a high volume of varied work, prioritize competing demands, and meet compressed timelines.
• Analytical and problem-solving skills, with the ability to identify issues and determine appropriate solutions or when to escape.
• Excellent written and verbal communication skills.
• Client service orientation and the ability to build effective relationships with a diverse range of stakeholders.
• Demonstrated tact, diplomacy, and sound interpersonal skills when working with managers, administrators, candidates, HR colleagues, and other stakeholders.

What You Bring

The ideal candidate is a collaborative and service-oriented HR professional who enjoys supporting people and processes in a fast-paced environment. You are organized, resourceful, and comfortable managing multiple priorities while maintaining accuracy and confidentiality. You have an interest in recruitment and talent acquisition, are confident working with data and technology, and can translate processes and system functionality into clear, practical guidance for stakeholders.

Employee Type: Regular
Position Number: 10060066
Classification: P&M FT- Band 01

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 08/18/2026
Closing Date:09/01/2026

Provider

Description

Enabled

SAP as service provider

• "route" is used for session stickiness
• "careerSiteCompanyId" is used to send the request to the correct data center
• "JSESSIONID" is placed on the visitor's device during the session so the server can identify the visitor