Student Employment Administrator

Ontario University Athletics; Guelph; On-site; CAD 52,000 - 66,000; Full time

Job summary

Ontario University Athletics in Guelph seeks a Student Employment Administrator to join the Experiential Learning Hub. This temporary full-time role coordinates the employment portion of the recruitment process for all co-op positions, including day-of interview support, offers, and confirmations.

The role may involve handling up to 75 interviews in peak periods and requires strong communication and data handling skills.

Qualifications

• Two (2) year Community College Diploma in Human Resources or Business Administration or related field with at least one year of related administrative experience.
• Experience working with systems and databases; Orbis-based software is considered an asset.
• Advanced knowledge of Microsoft Office programs (Word, Excel, Office 365) and web conferencing tools.
• A high degree of accuracy and attention to detail with outstanding written and oral communication skills.
• Ability to work with a variety of stakeholders (employers, students, faculty) using tact and diplomacy.
• Capable of working independently and collaboratively in a fast-paced environment with multi-tasking.

Responsibilities

• Responsible for the co-op offers operation, guiding employers on Experience Guelph Rank & Offer module and responding to inquiries from students.
• With thousands of co-op applications uploaded annually, assist students through offers and work records.
• Oversees and supports co-op interviews, which could be in-person, virtual or by telephone.
• Acts as the main contact for external employers during campus interviews, providing access to services and resolving issues.
• Troubleshoots day-of in-person interview conflicts and arranges new interview times if needed.
• Administers booking of multiple interview rooms in the EL Hub for interviews.
• Engages with employers to determine hiring needs and conducts follow-ups regarding compensation options and data sharing.
• Processes over 2,000 job confirmations and re-appointments annually.
• Reviews co-op work records (4,000+ annually) for completion and updates student information per rules.

Skills

Advanced MS Office

Education

Two year Community College Diploma in Human Resources or Business Administration

Tools

Orbis-based software

Microsoft Office (Word Excel Office 365)

Web conferencing tools (MS Teams Zoom Skype)

Job description

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Primary Category Page: Staff and Management

Requisition ID: 2878

Department:Experiential Learning
Position covered by the Collective Agreement with USW Local 4120

Temporary full-time from09/21/2026to10/29/2027
Temporary Absence of the Regular Incumbent

General Purpose

The Student Employment Administrator is a member of the Employment Services & Systems (ES&S) unit within the Experiential Learning Hub. ES&S is responsible for employment services for students, as well as the maintenance and use of the Experience Guelph system, an experiential learning management platform. The ES&S team works with thousands of employers who post and hire U of G students annually for 6,000+ co-op students from over 60 co-op programs, as well as all regular U of G students and new graduates.

This role is one of four positions that co-ordinate the employment portion of the recruitment process for all co-op positions, including day-of interview support, follow-ups, offer submittal, and processing of job confirmations and re-appointments. In peak periods, this position could be responsible for overseeing almost 75 interviews in a single week.

Duties and Responsibilities

• Responsible for the co-op offers operation, which processes thousands of offers annually, providing guidance to employers on the use of Experience Guelph Rank & Offer module and responding to inquiries from students, etc.
• With almost 75,000 co-op job applications uploaded annually, works to assist students through the employment process, specifically offers, and work records.
• Oversees and supports co-op interviews, which could be in-person, virtual or by telephone.
• Acts as the main contact for external employers during their time on campus interviewing, providing access to services, giving an overview of U of G’s co-op interview and offer process, and resolving any employer issues.
• Troubleshoots day-of in-person interview conflicts, such as students failing to arrive for their interview, and arranges a new interview time, if desired by the employer.
• Administers the booking of multiple interview rooms in the EL Hub, ensuring employers have an appropriate space to conduct interviews.
• Engages with each employer to determine their hiring needs following interviews by conducting follow-ups, which could include conversations regarding compensation options, gathering and communicating sensitive information to/from students and employers, etc.
• Processes over 2,000 job confirmations and re-appointments at a minimum annually.
• Reviews co-op work records (4,000+ annually) for completion, updating student work information based on pre-determined data integrity rules and regulations.

Requirements

• Two (2) year Community College Diploma in Human Resources or Business Administration or a related field along with at least one (1) year of related administrative experience, preferably in roles focusing on Human Resources or post-secondary education. A relevant combination of education and experience may be considered.
• Experience working with systems and databases; previous use of an Orbis-based software is considered an asset.
• Advanced knowledge of Microsoft Office programs (Word, Excel, Office 365) and web conferencing tools (MS Teams, Zoom, Skype, etc.)
• A high degree of accuracy and attention to detail, along with outstanding written and oral communication skills is required.
• Ability to work with a variety of stakeholders (employers, students, faculty, and colleagues) using tact and diplomacy during interactions.
• Capable of working both independently and collaboratively in an extremely high-paced and often stressful environment with the ability to maintain efficiency while multi-tasking competing demands.
• Excellent personal judgement, organizational and communication skills, and problem-solving ability in order to multitask and prioritize duties while dealing with interruptions and competing deadlines.

* This is a multi-incumbent role meant to serve all co-op programs and be cross trained to provide back-up and relief to other members of the ES&S team.

Employee Type: Temporary covering regular incumbent
Position Number:10114013
Classification: USW, Local 4120 Salary:Band 4

*Tentative evaluation; subject to final review.

At the University of Guelph, fostering aculture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date:08/31/2026
Closing Date:09/07/2026