Sync & Licensing Coordinator

Warner Music Group; Toronto; On-site; CAD 34,000 - 41,000; Full time

Job summary

Warner Music Group is seeking a detail-oriented Sync & Licensing Coordinator to support the daily licensing operations in Toronto. You will manage invoicing, vendor onboarding, and end-to-end purchase orders while maintaining accurate records across systems.

The role involves collaboration with Finance, Royalty, and internal teams to track expenses and revenue projections. You will engage with music supervisors, ad agencies, and labels to drive sync opportunities, coordinate asset delivery, and

Qualifications

• 1-2+ years of experience in sync licensing, music supervision, publishing, or related fields.
• Strong understanding of the music/media industry, particularly in sync licensing, royalties, and copyright.
• Exceptional organizational skills with high attention to detail.
• Proficiency in metadata systems, asset management, and audio delivery platforms.

Responsibilities

• Deal Workflow & Financial Administration: invoicing, expense tracking, PO creation, vendor setup, and reconciling marketing spend.
• Deal Pipeline & Contract Management: maintain a real-time database of licensing workflows and filing system for audits.
• Budgeting, Reporting & Analytics: generate real-time spend trackers and KPI reports to guide planning.
• Client, Artist Relations & Strategic Licensing: manage pitches, requests, clearances, metadata, asset delivery, and relationship building.
• Creative Pitching & Asset Operations: curate playlists, pitch narratives, and manage tagging and asset fulfillment.
• Operational & Revenue Generation: align priority releases with client needs and coordinate cross-functional requests.

Skills

Sync licensing

Music industry knowledge

Excel proficiency

Attention to detail

Communication skills

Tools

Excel

Job description

## Sync & Licensing CoordinatorApply: On Site - 4 Days: CAN - Toronto: Full time: Posted Yesterday: R-027086At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses:* **Curiosity**: We do our best work when we’re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future.* **Collaboration**: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans.* **Commitment**: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we’re committed to keeping the faith, acting with integrity, and delivering on our promises.WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences.Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent.**Job Title:** Sync & Licensing Coordinator**Reports To:** Director, Sync & Visual Media Licensing**Department:** Sync & Visual Media Licensing**Location:** Toronto, Ontario. Canada**Job Type**: 12 Month Independent Contract**Working Hours:** 37.5 hours per week**Hourly Pay Rate Range:** $25 - $30 **Vacancy:** New Position**A little bit about our team:**We are Warner Music Group, home to a broad roster of new stars and legendary artists through a collection of the best-known record labels in the music industry including Asylum, Atlantic, Big Beat, Canvasback, East West, Elektra, Erato, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Reprise, Rhino, Roadrunner, Sire, Spinnin’, Warner Bros., Warner Classics, and Warner Music Nashville, as well as Warner/Chappell Music, one of the world's leading music publishers, with a catalogue of more than one million copyrights worldwide.**Your role:**The Sync & Licensing Coordinator plays a key role in supporting the day-to-day operations of the Sync & Visual Media Licensing department. This is a highly organized, detail-driven role with a significant focus on licensing administration, invoicing, financial tracking, and deal management, alongside opportunities to participate in the creative side of sync through music research, pitching, playlist development, and asset management.You will help ensure sync opportunities move efficiently from initial request through approval, licensing, invoicing, and payment while maintaining accurate records across departmental systems. You will work closely with the Director, Sync & Visual Media Licensing and collaborate with internal teams across Warner Music Canada and Warner Music Group’s global organization.The ideal candidate is exceptionally organized, proactive, and comfortable working with numbers, systems, and detailed information while also bringing a genuine passion for music, culture, film, television, advertising, and other visual media..**Here you’ll get to:****Deal Workflow & Financial Administration*** **Financial Oversight & Expense Tracking:** Partner with Finance and Royalty departments to initiate invoicing, track payment pipelines, onboard new vendors, and manage end-to-end PO creation. Reconcile monthly marketing expenses and chargebacks to resolve billing discrepancies.* **Deal Pipeline & Contract Management:** Maintain a real-time database of active licensing workflows while organizing executed long-form agreements in a search-ready filing system for audits and business reviews.* **Budgeting, Reporting & Analytics:** Generate real-time marketing spend trackers, revenue projections, and department KPI reports to drive strategic planning and keep campaigns on budget. **Client, Artist Relations & Strategic Licensing*** **Account Management & Client Relations:** Serve as contact for key clients, music supervisors, ad agencies, and gaming studios—managing pitches, requests, clearances, metadata, and asset delivery while cultivating strategic relationships to drive new sync opportunities. * **Clearance Operations & System Integrity:** Efficiently process high-volume sync requests across label groups within internal clearance systems, maintaining rigorous speed and data accuracy.* **Market Intelligence & Research:** Proactively track industry trends, trade publications, and upcoming media projects to identify and capture emerging placement opportunities. **Creative Pitching & Asset Management*** **Creative Pitching & Asset Operations:** Develop curated playlists, sync samplers, and pitch narratives tailored to market trends, while managing audio tagging, metadata organization, and asset fulfillment for international affiliates and internal teams.* **Label Strategy & Stakeholder Alignment:** Act as contact for internal and third-party distributed labels, partnering directly with marketing teams and artist managers to drive sync opportunities for priority releases. * **Operational & Revenue Generation:** Drive sync placement opportunities by aligning Warner Music Canada’s priority releases and campaigns with client needs, while managing cross-functional audio and asset requests across internal and international teams. **Operations & Cross Functional Support*** **Live & Logistics Management:** Oversee hold, purchase, and distribution requests for show tickets across rosters, while maintaining real-time master artist tour schedules to ensure accurate routing data for internal. * **Travel & Hospitality Coordination:** Book and manage complete travel itineraries for artists, contest winners, and promotional talent as needed. * **Financial Processing & Tracking:** Oversee PO creation, new vendor setup, invoice processing, and AMEX expense reconciliation.* **Budget & Spend Reporting:** Maintain accurate documentation for POs, chargebacks, and monthly marketing spend trackers. **About you:*** 1-2+ years of experience in sync licensing, music supervision, publishing, or related fields.* Strong understanding of the music/media industry, particularly in sync licensing, royalties, and copyright.* Exceptional organizational skills with high attention to detail.* Proficiency in metadata systems, asset management, and audio delivery platforms.* Strong interpersonal and written communication skills.* Ability to manage multiple priorities in a fast-paced environment.* Experience processing invoices, purchase orders, expenses, receivables, or financial reporting.* Strong Microsoft Office Skills, especially in excel.* Passion for music and eager to grow in the areas of music rights and licensing.**It would be music to our ears if you also have:*** Previous experience at a record label, music publisher, music supervision company, advertising agency, production company, or other entertainment organization.* Familiarity with music pitching, metadata, and asset-management platforms such as DISCO* Experience working with contracts, licensing documents, or rights-management databases.* Knowledge of the Canadian music, film, television, advertising and/or gaming industries.* Creative thinker with a passion for music discovery and storytelling. **About us:**As the home to 10K Projects, Asylum, Atlantic Music Group, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world’s premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalog of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands.Together, we are **Warner Music Group: Independent Minds. Major Sound.****Love this job and want to apply?**Click the “Apply” link or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile but will still allow you to upload a resume and cover letter.Please note that due to the volume of applicants we receive for a given position, you may not be contacted if you do not meet minimum eligibility requirements for this position.Thanks for your interest in working for Warner Music Group. We love it here and think you will too.We are an equal opportunity employer that is committed to inclusion and diversity and will not discriminate against an applicant or employee on the basis of race, religious beliefs, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, age, record of offences, marital status, family status, or any other protected grounds under applicable legislation.We are committed to working with and providing reasonable accommodation to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the application or employment process, please send an e-mail to [e-mail] and let us know the nature of your request and your contact information.This position will require being in the office 4 days a week. We believe that an in-office presence is critical for talent development, collaboration and building strong relationships.Warner Music Canada does not use Artificial Intelligence (AI) or automated filtering software to screen, rank, or select applicants. Every application submitted is reviewed personally by our recruiting team to ensure every candidate receives fair and thoughtful consideration. As the home to 10K Projects, Asylum, Atlantic Music Group, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world’s premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalog of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands.Together, we are **Warner Music Group: Independent Minds. Major Sound****.****Love this job and want to apply?**Click the “Apply” link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.Don’t be discouraged if you don’t hear from us right away. We’re taking our time to review all resumes, and to find the best people for WMG.Thanks for your interest in working for WMG. We love it here, and think you will, too.This position requires a minimum of 4 days per week in the office. We value in-office collaboration, which is essential for talent development and strong working relationships. #LI-Onsite