Supply Secretary

Wellington Catholic District School Board; Guelph; On-site; CAD 52,000 - 56,000; Part time

Job summary

The Wellington Catholic District School Board invites qualified applicants for the casual position of Supply Secretary in Guelph and surrounding communities. The role involves reception, attendance duties, communications with parents and students, and support with bookkeeping tasks as needed. Work hours are a maximum of 7 hours daily, between 8:00 a.m.

and 4:00 p.m. Proficiency in Microsoft Office and prior bookkeeping experience are required; strong confidentiality and organizational skills are

Qualifications

• Proficiency in Microsoft Office.
• Post-secondary secretarial/office admin qualification.
• Bookkeeping and budget experience.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with staff, parents and external contacts.
• Ability to prioritize tasks in a fast-paced environment.
• Demonstrates ability to work cooperatively as part of a professional team.

Responsibilities

• Provide general secretarial assistance for school offices, including reception and attendance duties.
• Communicate with parents, students and external contacts.
• Assist with bookkeeping, school banking and budget control including purchase orders.
• Prepare tender orders as required.
• Maintain confidentiality of student information.

Skills

Excellent written and verbal comms

Strong interpersonal skills

Organizational and time management

Ability to prioritize tasks

Confidentiality

Education

Post-secondary secretarial studies / office admin diploma

Tools

Microsoft Office

PowerSchool

SDS

Job description

The Wellington Catholic DSB is committed to equity for all students and staff, and to delivering the highest quality education through a qualified workforce that reflects the diversity of the communities we serve. Upon request, we will provide reasonable accommodation in the hiring process to support applicants with disabilities. Please see the job opportunities page on our website for more details.

SUPPLY SECRETARY

Hours: maximum of 7 hours daily, scheduled between 8:00 a.m. and 4:00 p.m.

Rate of Pay: $28.84 per hour + 4% vacation pay

The Wellington Catholic District School Board invites qualified applicants for the casual position of Supply Secretary. The Board requires Supply Secretaries for elementary and secondary schools to work in Guelph, Elora, Fergus, Erin, Arthur, Mount Forest and Rockwood.

Under the direction of the Principal and/or Vice-Principal, the Supply Secretary will perform general secretarial assistance for school offices, including reception and attendance duties, communication with parents, students, and external contacts, possible assistance with bookkeeping, school banking, and budget control including purchase orders and tender orders.

REQUIRED QUALIFICATIONS AND EXPERIENCE :

Successful completion of a post-secondary program in secretarial studies or office administration diploma.

• Proficiency in Microsoft Office
• Previous bookkeeping and budget experience
• Excellent written and verbal communication skills
• Strong interpersonal skills with the ability to function effectively with staff, parents, outside agencies, members of the public and others
• Demonstrated ability to work in a fast-paced environment with excellent organizational and time management skills with the ability to prioritize tasks
• Demonstrates ability to work cooperatively as part of a professional team
• Ability to maintain strict confidentiality of student information
• Experience with PowerSchool and SDS would be an asset

Successful external candidates will be required to provide an original Criminal Record Check as a condition of employment. Please note that the CRC must be dated within 6 months of the date of acceptance of employment, and in most cases must include a Vulnerable Sector Screening.

While we thank all applicants for their interest in working for the Wellington Catholic District School Board, we wish to advise that only those selected for an interview will be contacted.

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is being collected under the authority of the Education Act and will be used for employee recruitment and selection purposes.