Supply Chain Receiving Specialist

Walter Surface Technologies Incorporated; Pointe-Claire; On-site; CAD 45,000 - 65,000; Full time

Job summary

Walter Surface Technologies Incorporated in Montreal, Canada seeks a detail‑oriented logistics professional to process receivers, manage invoices and supporting documents, and coordinate with multiple departments to ensure accurate inventory and timely payments.

This role requires experience with purchase orders, invoices, packing lists, and shipment documentation, plus proficiency in Excel and ERP systems, and fluency in French and English.

Qualifications

• Post-secondary education in Supply Chain, Logistics, or Business is an asset.
• Experience in receiving, inventory control, logistics, supply chain administration, or a related field is an asset.
• Experience working with purchase orders, invoices, packing lists, and shipment documentation is an asset.
• Experience using an ERP system is an asset.
• Strong attention to detail, organization, and follow-up skills.
• Proficiency with Microsoft Excel and standard office applications.
• Ability to work independently and coordinate effectively with multiple departments.
• Proficiency in French & English language (spoken & written) is needed due to interactions with internal & external stakeholders internationally.

Responsibilities

• Create, update, and release receivers in Tecsys for supplier shipments and warehouse transfers.
• Enter and maintain invoice numbers, invoice dates, quantities, prices, ship dates, ETAs, tracking numbers, and shipment details.
• Attach invoices, packing lists, bills of lading, and other supporting documents to receivers.
• Add applicable freight, duty, and brokerage charges.
• Reconcile shipment quantities against receiver quantities and identify over, or short shipments.
• Create additional receivers or update purchase orders as required for short or over-shipments.
• Follow up with suppliers and internal teams to obtain corrected invoices, credit memos, and missing documentation.
• Confirm receipt quantities with destination warehouses and close completed receivers.
• Support manual quantity confirmation requirements for BRG shipments.
• Forward completed receiver and invoice documentation to Payables.
• Maintain a list of outstanding receivers and follow up on unresolved discrepancies.

Skills

Attention to detail

Organization

Follow-up skills

Purchase orders & invoices

Bilingual (French & English)

ERP system

Education

Post-secondary education in Supply Chain, Logistics, or Business

Tools

Microsoft Excel

ERP system

Job description

For over 70 years, Walter Surface Technologies has been a world leader in surface treatment technologies, providing high-performance abrasives, tools, power tools, chemical solutions and welding process solutions specifically designed for the metalworking industry. Our core philosophy is focused on helping customers work better and providing “only the best” - the best technology, the best products, the best performance, the best in safety and the best in sustainability - all aimed at increasing their productivity and profitability.

Job Summary

• Process supplier and intercompany shipment receipts in the ERP system (TecSys)
• Validate purchase orders against invoices, packing lists, pro forma invoices, and shipment documentation.
• Ensure receivers are processed accurately and promptly to support inventory accuracy, on-time receiving and invoice payment.
• Coordinate with Purchasing, Logistics, Warehouse Operations, Payables, suppliers, and carriers to resolve receiving issues.

Responsibilities

• Create, update, and release receivers in Tecsys for supplier shipments and warehouse transfers.
• Enter and maintain invoice numbers, invoice dates, quantities, prices, ship dates, ETAs, tracking numbers, and shipment details.
• Attach invoices, packing lists, bills of lading, and other supporting documents to receivers.
• Add applicable freight, duty, and brokerage charges.
• Reconcile shipment quantities against receiver quantities and identify over, or short shipments.
• Create additional receivers or update purchase orders as required for short or over-shipments.
• Follow up with suppliers and internal teams to obtain corrected invoices, credit memos, and missing documentation.
• Confirm receipt quantities with destination warehouses and close completed receivers.
• Support manual quantity confirmation requirements for BRG shipments.
• Forward completed receiver and invoice documentation to Payables.
• Maintain a list of outstanding receivers and follow up on unresolved discrepancies.

Skills and Experience

• Post-secondary education in Supply Chain, Logistics, or Business is an asset.
• Previous experience in receiving, inventory control, logistics, supply chain administration, or a related field is considered an asset.
• Experience working with purchase orders, invoices, packing lists, and shipment documentation is an asset.
• Experience using an ERP system is an asset.
• Strong attention to detail, organization, and follow-up skills.
• Proficiency with Microsoft Excel and standard office applications.
• Ability to work independently and coordinate effectively with multiple departments.
• Proficiency in French & English language (spoken & written) is needed due to interactions with internal & external stakeholders internationally.